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Home My WebLink AboutItem 10 - Teen Court MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL 2 FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: OCTOBER 17, 2017 SUBJECT: RENEWAL OF INTERLOCAL AGREEMENT FOR TEEN COURT RECOMMENDATION: City Council to consider renewal of an Interlocal Agreement with the Cities of Colleyville, Southlake and Keller for the Metroport Teen Court program. FUNDING SOURCE: The City of Grapevine's portion of the cost for this activity is provided in the FY 2017- 2018 budget in account number 100-44540-107-1, Professional Services, Municipal Court, in the amount of $36,750. BACKGROUND INFORMATION: City Council authorization for participation in the Teen Court program occurred on August 16, 1994 and the program began operations on September 1 , 1994 as the CGS (Colleyville, Grapevine, Southlake) Teen Court. Teen Court is a volunteer program which provides juvenile misdemeanor offenders an alternative to the Criminal Justice System. The program now includes Keller and is referred to as the Metroport Teen Court. Kristin White is the Teen Court Coordinator. Historical activity for Metroport Teen Court is attached. Staff recommends approval. YEAR TOTAL GRAPEVINE OFFENSES OFFENSES REFERRED REFERRED 96 420 91 97 694 157 98 775 264 99 534 207 00 571 189 01 583 155 02 633 234 03 817 283 04 1,061 317 05 958 242 06 1,212 339 07 1,239 368 08 1,139 449 09 1,151 428 10 1,064 370 11 1,024 223 12 1,062 250 13 914 223 14 773 162 15 760 148 16 761 134 17 661 137 The numbers in the chart above are as of September 6, 2017. The budget proposed for year FY 2018 is $155,830 to be shared among the four participating entities as follows: Grapevine $36,750 Colleyville $36,750 Keller $36,750 Southlake $45,580 The operating budget includes supplies and training materials plus a full-time administrator. Also included in this budget is a $10.00 per offense fee collected from participants and used for special projects (e.g. additional informational materials, equipment, etc.) throughout the year. Southlake has agreed to provide office space and administrative services for the Teen Court Coordinator. A copy of the FY 2018 operating budget is attached. Staff recommends approval. MEMORANDUM September 6, 2017 TO: Cindy Eteaki, Court Manager, City of Grapevine FROM: Kristin White, Southlake Court Manager/ Teen Court Coordinator SUBJECT: Approval of the Metroport Teen Court 2017-2018 Interlocal Attached is the 2017-2018 Teen Court Interlocal for your review. The City of Southlake is grateful for Grapevine's contribution of $36,750 and its continued support of the Metroport Teen Court program. The operating budget includes supplies and training materials plus staff. Metroport Teen Court currently reports an 89% rate of successful completion, as compared to the North Texas average of 75%. Questions on these data may be directed to Kristin White at kwhite@ci.southlake.tx.us. Historical Activity for the Metroport Teen Court as listed below: Year Total Referrals Grapevine Referrals 1996-1997 694 157 1997-1998 775 264 1998-1999 534 207 1999-2000 571 189 2000-2001 583 155 2001-2002 633 234 2002-2003 817 283 2003-2004 1061 317 2004-2005 958 242 2005-2006 1212 339 2006-2007 1239 368 2007-2008 1139 449 2008-2009 1151 428 2009-2010 1064 370 2010-2011 1024 223 2011-2012 1062 250 2012-2013 914 223 2013-2014 773 162 2014-2015 760 148 2015-2016 761 134 2016-2017 661* 137* *Numbers are calculated as of 9/6/17 and not the entire fiscal year. Metroport Teen Court Proposed Budget 2018 Line Item FY18 Projections Colleyville Grapevine Keller Southlake Regular Earnings/Benefits* $122,000 $30,000 $30,000 $30,000 $32,000 Contract Labor-Security** $12,000 $3,000 $3,000 $3,000 $3,000 Overtime/Part-time staffing $6,350 $1,300 $1,300 $1,300 $2,450 Software/Hardware $1,000 $250 $250 $250 $250 Supplies/Equipment-Office $3,150 $600 $600 $600 $1,350 Postage $1,200 $300 $300 $300 $300 Printing $1,650 $350 $350 $350 $600 Licenses/Professional Memberships $300 $75 $75 $75 $75 Marketing $3,350 $200 $200 $200 $2,750 Travel Conf Meals $550 $55 $55 $55 $385 Mileage $1,200 $300 $300 $300 $300 Registration(Training/Certifications) $2,250 $150 $150 $150 $1,800 Travel/Lodging $750 $150 $150 $150 $300 Pre-employment Phys $8o $20 $20 $20 $20 Total $155,830 $36,750 $36,750 $36,750 $45,580 *This amount includes(2)full time employees plus benefits as well as partial salaries for 2 additional employees. **Includes 2 uniformed officers for security detail each Tuesday evening for Teen Court sessions. INTERLOCAL AGREEMENT AMONG CITY OF COLLEYVILLE, CITY OF GRAPEVINE, CITY OF KELLER, AND CITY OF SOUTHLAKE This Interlocal Agreement ("Agreement"), entered into effective on the 1st day of October, 2017, by and among the City of Colleyville, the City of Grapevine, City of Keller, and the City of Southlake, all municipal corporations of the State of Texas (herein called "Cities" or "each participating City"), the parties acting herein under the authority and pursuant to the terms of Chapter 791, INTERLOCAL COOPERATION CONTRACTS, Texas Government Code, WITNESSETH THAT: WHEREAS, the City Councils of the Cities of Colleyville, Grapevine, Keller, and Southlake jointly find that it will be in the publics' best interest to enter into this Agreement for the purposes set forth herein below. NOW, THEREFORE, it is mutually agreed between each participating City that: 1. Teen Court is a volunteer program which allows juvenile misdemeanor offenders an alternative to the criminal justice system while allowing them also to assume responsibility for their own actions through their involvement in the judicial process and community services in order that their offenses will not be recorded. Bringing juvenile offenders to a jury of their peers and to the community for constructive punishment will provide the juveniles with an understanding of the judicial system and a realization of their roles and responsibilities in the community. 2. The community will benefit from this interaction in that, through Teen Court, the community is afforded a unique opportunity to become involved in the education of juvenile offenders and will benefit from the community services provided to the community by the juvenile offenders. 3. A Teen Court Advisory Board shall be appointed by the respective governing bodies comprised of two (2) members at large from each participating City and one (1) city council member from each participating City as each so chooses all of whom are voting members. The role and duties of the Teen Court Advisory Board shall be established by the Page 1 Municipal Court Judges in the participating Cities. 4. The name of the program established by this Agreement shall be the "METROPORT Teen Court Program." The City of Southlake shall employ teen court staff to administer and coordinate the activities of the METROPORT Teen Court Program, under the direction of the Southlake Municipal Court Manager. 5. This Agreement shall be executed in separate counterparts for each participating city, which counterparts shall be valid and binding as if the original. Each participating city, as its contribution for participating in the METROPORT Teen Court Program, shall pay to the City of Southlake $36,750.00 ("Service Fee") upon such participating City's execution of this Agreement. It is expressly agreed that such payment fairly compensates the City of Southlake for the performance of services contemplated under this Agreement. Each participating City shall make this payment from current revenues available to that City. 6. The scope of responsibilities of the Teen Court Staff shall be established by the City of Southlake. 7. The term of this Agreement shall be for a period of(12) twelve months beginning October 1, 2017, and ending September 30, 2018. If the parties have failed to adopt a new Agreement by the expiration date of this Agreement, this Agreement shall be deemed to continue on the same terms and conditions until such time as the new Agreement is adopted for the ensuing year, unless any party terminates its participation in this Agreement as provided below. In such event, this Agreement shall continue in effect until either the City of Southlake or all other participating Cities have terminated this Agreement. Upon renewal or continuation of this Agreement, each participating City shall pay the Service Fee to the City of Southlake for the ensuing year. 8. Any party hereto may terminate its participation in this Agreement without recourse or liability upon thirty (30) days written notice to the other party. 9. By execution of this Agreement, each party represents to the other that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; and Page 2 b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this Agreement and that any necessary resolutions extending such authority have been duly passed and are now in effect. 11. This Agreement is made pursuant to Chapter 791 and Subchapter E, Chapter 418, Texas Government Code. It is agreed that in the execution of this Agreement, no party waives any immunity or defense that would otherwise be available to it, against claims arising from the exercise of governmental powers and functions. ATTEST: Page 3 City Secretary, City of Colleyville Date Mayor, City of Colleyville Date City Secretary, City of Grapevine Date Mayor, City of Grapevine Date City Secretary, City of Keller Date Mayor, City of Keller Date City Secretary, City of Southlake Date Mayor, City of Southlake Date Approved as to form and legality: City Attorney, City of Colleyville City Attorney, City of Grapevine City Attorney, City of Keller City Attorney, City of Southlake Page 4