HomeMy WebLinkAbout2017-10-17 Joint Meeting CITY OF GRAPEVINE, TEXAS
GRA-)1 :VIN REGULAR JOINT MEETING OF
CITY COUNCIL AND PLANNING AND ZONING COMMISSION
-T EA s TUESDAY, OCTOBER 17, 2017
'1! .f GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner - City Council Conference Room
6:30 p.m. Call to Order of City Council Meeting - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Joint Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. — City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar
JOINT PUBLIC HEARING
3. Zoning Application Z17-06, Conditional Use Permit CU17-20, Special Use Permit
SU17-02, Planned Development Overlay PD17-03, and the Final Plat of Lot 1,
Block 1, Grapevine Main (Grapevine Main) —City Council and Planning and Zoning
Commission to conduct a public hearing relative to an application submitted by
Hewitt-Zollars requesting to rezone 4.459 acres from "LI" Light Industrial District to
"GU" Governmental Use District for the development of a rail station, hotel, and
parking garage; a conditional use permit to establish a hotel and restaurant to allow
the possession, storage, retail sales, and on-premise consumption of alcoholic
City Council
October 17, 2017
Page 2
beverages (beer, wine, and mixed beverages); a special use permit to establish a
public rail station facility; a planned development overlay to deviate from, but not
be limited to, the building setback requirements relative to the "LI" Light Industrial
District; and a final plat of Lot 1, Block 1, Grapevine Main being a replat of a portion
of Blocks 5 and 6 of Blocks 1 to 7 Inclusive, Lipscomb and Daniel Subdivision and
a portion of Dallas Road. The subject property is located at 815 South Main Street,
217 East Dallas Road, and 255 East Dallas Road.
4. Zoning Application Z17-07 (303 West Nash Street) — City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
submitted by Hamilton Duffy requesting to rezone 0.6701 acres from "R-7.5" Single
Family District to "PO" Professional Office District for the development of an office
building. FIRST READING.
5. Zoning Application Z17-08 (813 and 817 East Wall Street) — City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by David J. Smith requesting to rezone 0.415 acres from
"HC" Highway Commercial District to "R-7.5" Single Family District for the
development of two single family lots.
6. Conditional Use Permit CU17-22 (Angel's Attic) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Cates-Clark & Associates requesting a conditional use permit to allow retail
sales of secondhand goods in an enclosed building where the size of the space
exceeds 3,000 square feet and a pole sign. The subject property is located at
1250 William D. Tate Avenue No. 350 and is currently zoned "CC" Community
Commercial District. FIRST READING.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
City Council to remain in session in the Council Chambers to consider published
business.
CITIZEN COMMENTS
7. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
NEW BUSINESS
8. Consider an interlocal agreement with Grapevine-Colleyville Independent School
District for the use of a police officer to teach their criminal justice curriculum as a
full-time teacher and take any necessary action.
City Council
October 17, 2017
Page 3
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider a joint election agreement with the Tarrant County Elections
Administrator to provide election services and equipment for the November 7, 2017
Special Bond Election. City Secretary recommends approval.
10. Consider renewal of an interlocal agreement for the Metroport Teen Court program
with the Cities of Colleyville, Southlake and Keller. Chief Financial Officer
recommends approval.
11. Consider renewal of an annual contract for the purchase of Fire Department
uniforms from Red the Uniform Tailor through an interlocal agreement with the City
of Frisco, Texas. Fire Chief recommends approval.
12. Consider Resolution No. 2017-085 authorizing an annual contract for bunker gear
(protective clothing) from Casco Industries, Inc. through an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard). Fire Chief
recommends approval.
13. Consider Resolution No. 2017-086 authorizing a service contract for IT customer
service support from Doug Keys Services. Chief Technology Officer recommends
approval.
14. Consider Resolution No. 2017-087 authorizing a service contract for system and
network security consulting from Reyna IT Solutions. Chief Technology Officer
recommends approval.
15. Consider the award of an informal request for quote for the purchase and
installation of a commercial sauna for The REC of Grapevine from Diamond
Fitness. Parks and Recreation Director recommends approval.
16. Consider Resolution No. 2017-088 authorizing the purchase of a sport court
shade structure from USA Shade and Fabric Structures through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard).
Parks and Recreation Director recommends approval.
17. Consider Ordinance No. 2017-068 abandoning a 13.4 foot wide strip of East
Dallas Road right-of-way extending east from the intersection of South Main Street
and East Dallas Road abutting Lot 1, Block 1, Grapevine Main for a length of 670
feet. Public Works Director recommends approval.
City Council
October 17, 2017
Page 4
18. Consider the minutes of the October 3, 2017 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
19. Zoning Application Z17-06 (Grapevine Main) — Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2017-069, if applicable,
and take any necessary action.
20. Conditional Use Permit CU17-20 (Grapevine Main) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2017-070, if applicable, and take any necessary action.
21. Special Use Permit SU17-02 (Grapevine Main) —Consider the recommendation of
the Planning and Zoning Commission and Ordinance No. 2017-071, if applicable,
and take any necessary action.
22. Planned Development Overlay PD17-03 (Grapevine Main) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2017-072, if applicable, and take any necessary action.
23. Final Plat of Lot 1, Block 1, Grapevine Main (Grapevine Main) — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action.
24. Zoning Application Z17-07 (303 West Nash Street) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2017-073, if applicable, and take any necessary action.
25. Zoning Application Z17-08 (813 and 817 East Wall Street) — Consider the
recommendation of the Planning and Zoning Commission and Ordinance No.
2017-074, if applicable, and take any necessary action.
26. Preliminary Plat of Lots 1 and 2, Block 1, Smith Wall Addition — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action regarding the application submitted by Mark Peeples, Arthur Land
Surveying, requesting a preliminary plat of the property located at 813 and 817
Wall Street.
27. Final Plat of Lots 1 and 2, Block 1 , Smith Wall Addition — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action regarding the application submitted by Mark Peeples, Arthur Land
City Council
October 17, 2017
Page 5
Surveying, requesting a final plat of the property located at 813 and 817 Wall
Street.
28. Conditional Use Permit CU17-22 (Angel's Attic) — Consider the recommendation
of the Planning and Zoning Commission and Ordinance No. 2017-075, if
applicable, and take any necessary action.
29. Final Plat of Lots 1 , 2, and 3, Block 1, Banyan Place 2 — Consider the
recommendation of the Planning and Zoning Commission and take any necessary
action regarding the application submitted by Gazim Idoski requesting a final plat
of the property located at the southeast corner of Scribner Street and Banyan Drive
and currently zoned "R-5.0" Zero Lot Line District.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 13,
2017 by 5:00 p.m.
GRAPE
Tara Brooks ly. \`
City Secretary * _ *
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
AGENDA
GRAF CITY OF GRAPEVINE, TEXAS
REGULAR PLANNING AND ZONING COMMISSION MEETING
T EIT,A s TUESDAY, OCTOBER 17, 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS 76051
7:00 p.m. Briefing Session —
Planning and Zoning Commission Conference Room
7:30 p.m. Joint Meeting with City Council - City Council Chambers
7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room
CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room
BRIEFING SESSION
1. Planning and Zoning Commission to conduct a briefing session to discuss all items
scheduled on tonight's agenda. No action will be taken. Each item will be
considered during the Regular Session which immediately follows the Joint Public
Hearings.
JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers
2. Invocation and Pledge of Allegiance: Commissioner Beth Tiggelaar
JOINT PUBLIC HEARING
3. Zoning Application Z17-06, Conditional Use Permit CU17-20, Special Use Permit
SU17-02, Planned Development Overlay PD17-03, and the Final Plat of Lot 1,
Block 1, Grapevine Main (Grapevine Main)—City Council and Planning and Zoning
Commission to conduct a public hearing relative to an application submitted by
Hewitt-Zollars requesting to rezone 4.459 acres from "LI" Light Industrial District to
"GU" Governmental Use District for the development of a rail station, hotel, and
parking garage; a conditional use permit to establish a hotel and restaurant to allow
the possession, storage, retail sales, and on-premise consumption of alcoholic
beverages (beer, wine, and mixed beverages); a special use permit to establish a
public rail station facility; a planned development overlay to deviate from, but not
be limited to, the building setback requirements relative to the "LI" Light Industrial
District; and a final plat of Lot 1, Block 1, Grapevine Main being a replat of a portion
of Blocks 5 and 6 of Blocks 1 to 7 Inclusive, Lipscomb and Daniel Subdivision and
a portion of Dallas Road. The subject property is located at 815 South Main Street,
217 East Dallas Road, and 255 East Dallas Road.
4. Zoning Application Z17-07 (303 West Nash Street) — City Council and Planning
and Zoning Commission to conduct a public hearing relative to an application
Planning &Zoning Commission
October 17, 2017
Page 2
submitted by Hamilton Duffy requesting to rezone 0.6701 acres from "R-7.5" Single
Family District to "PO" Professional Office District for the development of an office
building.
5. Zoning Application Z17-08 (813 and 817 East Wall Street) — City Council and
Planning and Zoning Commission to conduct a public hearing relative to an
application submitted by David J. Smith requesting to rezone 0.415 acres from
"HC" Highway Commercial District to "R-7.5" Single Family District for the
development of two single family lots.
6. Conditional Use Permit CU17-22 (Angel's Attic) — City Council and Planning and
Zoning Commission to conduct a public hearing relative to an application submitted
by Cates-Clark & Associates requesting a conditional use permit to allow retail
sales of secondhand goods in an enclosed building where the size of the space
exceeds 3,000 square feet and a pole sign. The subject property is located at
1250 William D. Tate Avenue No. 350 and is currently zoned "CC" Community
Commercial District.
Planning and Zoning Commission to recess to Planning and Zoning Commission
Conference Room, Second Floor, to consider published agenda items.
REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) —
Planning and Zoning Commission Conference Room
NEW BUSINESS
7. Zoning Application Z17-06 (Grapevine Main) — Consider the application and make
a recommendation to the City Council.
8. Conditional Use Permit CU17-20 (Grapevine Main) — Consider the application and
make a recommendation to the City Council.
9. Special Use Permit SU17-02 (Grapevine Main) — Consider the application and
make a recommendation to the City Council.
10. Planned Development Overlay PD17-03 (Grapevine Main) — Consider the
application and make a recommendation to the City Council.
11. Final Plat of Lot 1, Block 1, Grapevine Main (Grapevine Main) — Consider the
application and make a recommendation to the City Council.
12. Zoning Application Z17-07 (303 West Nash Street) — Consider the application and
make a recommendation to the City Council.
13. Zoning Application Z17-08 (813 and 817 East Wall Street) — Consider the
application and make a recommendation to the City Council.
Planning &Zoning Commission
October 17, 2017
Page 3
14. Preliminary Plat of Lots 1 and 2, Block 1, Smith Wall Addition — Consider the
application submitted by Mark Peeples, Arthur Land Surveying, requesting a
preliminary plat of the property located at 813 and 817 Wall Street.
15. Final Plat of Lots 1 and 2, Block 1, Smith Wall Addition — Consider the application
submitted by Mark Peeples, Arthur Land Surveying, requesting a final plat of the
property located at 813 and 817 Wall Street.
16. Conditional Use Permit CU17-22 (Angel's Attic) — Consider the application and
make a recommendation to the City Council.
17. Final Plat Application of Lots 1, 2, and 3, Block 1, Banyan Place 2 — Consider the
application submitted by Gazim Idoski requesting a final plat of the property located
at the southeast corner of Scribner Street and Banyan Drive and currently zoned
"R-5.0" Zero Lot Line District.
18. Consider the minutes of the September 19, 2017 Planning and Zoning
Commission meeting.
NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a
representative will present the recommendations of the Planning and Zoning Commission
to the City Council for consideration in the City Council Chambers.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on October 13,
2017 by 5:00 p.m. ,RAP
F
tm
Tara Brook =‘` ( /roc
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 17th
day of October, 2017 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
constituting a quorum, with Council Member Mike Lease absent, with the following
members of the Planning and Zoning Commission:
Larry Oliver
BJ Wilson
Monica Hotelling
Jim Fechter
Gary Martin
Beth Tiggelaar
Dennis Luers
Robert Rainwater
Chairman
Vice Chairman
Member
Member
Member
Member
Member
Alternate
constituting a quorum, and the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Tara Brooks
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
City Secretary
Mayor Tate called the meeting to order at 6:30 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:35 p.m. The closed session ended at 7:28 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087. City Manager Bruno
Rumbelow reported there was not any action necessary.
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers.
Item 2. Invocation and Pledge of Allegiance
Commissioner Beth Tiggelaar delivered the Invocation and led the Pledge of Allegiance.
JOINT PUBLIC HEARINGS
Item 3. Zoning Application Z17-06, Conditional Use Permit CU17-20, Special Use Permit
SU17-02, Planned Development Overlay PD17-03, and the Final Plat of Lot 1, Block 1,
Grapevine Main (Grapevine Main)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Ron Stombaugh reported the applicant was
requesting to rezone 4.459 acres from "LI" Light Industrial District to "GU" Governmental
Use District for the development of a rail station, hotel, and parking garage; a conditional
use permit to establish a hotel and restaurant to allow the possession, storage, retail
sales, and on -premise consumption of alcoholic beverages (beer, wine, and mixed
beverages); a special use permit to establish a public rail station facility; a planned
development overlay to deviate from, but not be limited to, the building setback
requirements; and a final plat of Lot 1, Block 1, Grapevine Main being a replat of a portion
of Blocks 5 and 6 of Blocks 1 to 7 Inclusive, Lipscomb and Daniel Subdivision and a
portion of Dallas Road. The subject property is located at 815 South Main Street, 217
East Dallas Road, and 255 East Dallas Road.
City Council Meeting October 17, 2017 Page 2
Craig Melde with Architexas presented the plans for Grapevine Main and answered
questions from the Commission and Council. Mark Brooks with Coury Hospitality and
Tony Sosebee with Huitt-Zollars, Inc. also answered questions.
Carl Young, 4113 Meadow Drive, Grapevine spoke about long term parking for those
going to the airport for travel.
There was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Fechter
Second:
Hotelling
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
Coy
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 4. Zoning Application Z17-07 (303 West Nash Street)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting to rezone 0.6701 acres from "R-7.5" Single Family District to "PO" Professional
Office District for the development of an office building. This is the first reading of the
ordinance. The second reading will occur after the Board of Zoning Adjustment considers
the side yard setbacks and landscape requirements at their November 5, 2017 meeting.
Applicant Keith Hamilton introduced this request and answered questions from the
Commission and Council.
Development Services Assistant Director Stombaugh answered questions from the
Commission and Council.
Deb Paxton, 1055 West Dove Road, Grapevine requested more details regarding the
request.
E.D. Wahl, 310 Daniel Street, Grapevine requested more details regarding the request.
There was no correspondence to report.
Motion was made to close the public hearing.
Motion: Wilson
City Council Meeting October 17, 2017 Page 3
Second:
Luers
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 5. Zoning- Application Z17-08 (813 and 817 East Wall Street)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting to rezone 0.415 acres from "HC" Highway Commercial District to "R-7.5"
Single Family District for the development of two single family lots.
Applicant Chris Badger presented this item and answered questions from the
Commission.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Luers
Second:
Hotelling
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
Slechta
Second:
Coy
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
After the public hearing was closed, Masoud Sadeghian submitted a letter in opposition
to this item.
Item 6. Conditional Use Permit CU17-22 (Angel's Attic)
Mayor Tate declared the Public Hearing open.
Development Services Assistant Director Stombaugh reported the applicant was
requesting to allow retail sales of secondhand goods in an enclosed building where the
City Council Meeting October 17, 2017 Page 4
size of the space exceeds 3,000 square feet and a pole sign. The subject property is
located at 1250 William D. Tate Avenue No. 350 and is currently zoned "CC" Community
Commercial District. This is the first reading of the ordinance. The second reading will
occur after the Board of Zoning Adjustment considers exceptions to the open space,
impervious coverage, setback, and landscaping requirements at their November 5, 2017
meeting.
Applicant Robert Pruett with Cates -Clark & Associates introduced this item. Catherine
Jensen with Angel's Attic and Robert Ball, owner of the shopping center, answered
questions from the Commission and Council.
Planner Albert Triplett and Development Services Assistant Director Stombaugh
answered questions from Council.
No one spoke during the public hearing and there was no correspondence to report.
Motion was made to close the public hearing.
Motion:
Martin
Second:
Wilson
Ayes:
Oliver, Wilson, Hotelling, Fechter, Martin, Tiggelaar, and Luers
Nays:
None
Approved:
7-0
Motion was made to close the public hearing.
Motion:
Freed
Second:
O'Dell
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 5. Citizen Comments
Erfawn Akhtar-Khavari and Katheryn Akhtar-Khavari, on behalf of Laila Khavani, 2415
Goliad Lane, Grapevine announced the 200th anniversary of the Birth of Baha'u'llah and
invited Council to the celebration on October 22, 2017.
Aram Azadpour, P.O. Box 2044, Grapevine addressed the procedures for body cam
videos and naming of public facilities.
NEW BUSINESS
Item 8. Consider an interlocal agreement with Grapevine-Colleyville Independent School
District for the use of a police officer to teach their criminal justice curriculum as a full-time
teacher and take any necessary action.
Police Chief Eddie Salame presented this item to Council. This agreement will allow a
City police officer to work a as full-time teacher for the District while maintaining his status
as a police officer working for the City. The district will reimburse the City for the full cost
City Council Meeting October 17, 2017 Page 5
of the officer up to the cost of a full-time teacher. Chief Salame answered questions from
Council.
Motion was made to approve the interlocal agreement for the use of a police officer to
teach in the Grapevine-Colleyville Independent School District.
Motion: Spencer
Second: Freed
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. There were no items requested to be removed.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 9. Consider a joint election agreement with the Tarrant County Elections
Administrator to provide election services and equipment for the November 7, 2017
Special Bond Election.
City Secretary Tara Brooks recommended approval of the joint election agreement for the
November 7, 2017 Special Bond Election for an estimated amount of $15,282. Tarrant
County will supply all required voting equipment and personnel for the early voting polling
site and election sites.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 10. Consider renewal of an interlocal agreement for the Metroport Teen Court
program with the Cities of Colleyville, Southlake and Keller.
Chief Financial Officer Greg Jordan recommended approval of the interlocal agreement
for the Metroport Teen Court program in the amount of $36,750.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
City Council Meeting October 17, 2017 Page 6
Nays: None
Approved: 6-0
Item 11. Consider renewal of an annual contract for the purchase of Fire Department
uniforms from Red the Uniform Tailor through an interlocal agreement with the City of
Frisco, Texas.
Fire Chief Darrell Brown recommended approval of the annual contract for the purchase
of uniforms in an estimated annual amount of $50,000.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 12. Consider Resolution No. 2017-085 authorizing an annual contract for bunker
gear (protective clothing) from Casco Industries, Inc. through an interlocal agreement with
The Local Government Purchasing_ Cooperative (BuyBoard).
Fire Chief Brown recommended approval of the resolution authorizing the annual contract
for the purchase of bunker gear for an estimated annual amount of $70,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR BUNKER GEAR (PROTECTIVE CLOTHING) FOR THE
FIRE DEPARTMENT THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 13. Consider Resolution No. 2017-086 authorizing a service contract for IT
customer service support from Doug Keys Services.
Chief Technology Officer Tessa Allberg recommended approval of the resolution
authorizing a service contract for IT customer service support for an amount not to exceed
$25,000. The contract provides for assistance with customer service requests, completion
of IT help desk work orders, user application support, technical support for audio and visual
City Council Meeting October 17, 2017 Page 7
systems during City Council meetings, and imaging and hardware build of new desktop
and laptop computers.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2017-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PROCURE A
PERSONAL SERVICES CONTRACT FOR IT CUSTOMER
SERVICE SUPPORT AND PROVIDING AN EFFECTIVE
DATE
Item 14 Consider Resolution No. 2017-087 authorizing a service contract for system
and network security consulting from Reyna IT Solutions.
Chief Technology Officer Allberg recommended approval of the resolution authorizing a
service contract for system and network security consulting for an amount not to exceed
$60,000. The contract provides for system and network security consulting services to
include the day-to-day administration of vulnerability scanning and application security
assessment tools, assessing identified vulnerabilities, and prioritizing and driving
remediation of vulnerabilities relating to systems, applications, and infrastructure devices.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
RESOLUTION NO. 2017-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PROCURE A
PERSONAL SERVICES CONTRACT FOR SYSTEM AND
NETWORK SECURITY CONSULTING AND PROVIDING AN
EFFECTIVE DATE
Item 15 Consider the award of an informal request for quote for the purchase and
installation of a commercial sauna for The REC of Grapevine from Diamond Fitness.
City Council Meeting October 17, 2017 Page 8
Parks and Recreation Director Kevin Mitchell recommended approval of the informal
request for quote for the purchase and installation of a commercial sauna for an amount
not to exceed $20,400.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 16. Consider Resolution No. 2017-088 authorizing the purchase of a sport court
shade structure from USA Shade and Fabric Structures through an interlocal agreement
with The Local Government Purchasing_ Cooperative (BuyBoard).
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing the purchase of a shade structure over the new outdoor fitness court on The
REC campus for a total amount not to exceed $18,497.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
RESOLUTION NO. 2017-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
SPORT COURT SHADE STRUCTURE THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 17. Consider Ordinance No. 2017-068 abandoninq a 13.4 foot wide strip of East
Dallas Road right-of-way extending east from the intersection of South Main Street and
East Dallas Road abutting Lot 1, Block 1, Grapevine Main for a lenqth of 670 feet.
Public Works Director Bryan Beck recommended approval of the ordinance to abandon
right-of-way along East Dallas Road.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
City Council Meeting October 17, 2017 Page 9
ORDINANCE NO. 2017-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PORTION OF DALLAS ROAD RIGHT OF WAY IN THE CITY
OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 18. Consider the minutes of the October 3, 2017 Regular City Council meeting_
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion:
O'Dell
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
PLANNING AND ZONING COMMISSION RECOMMENDATIONS
Item 19. Zoning Application Z17-06 (Grapevine Main)
Chairman Oliver reported the Planning and Zoning Commission approved the zoning
change application with a vote of 7-0.
Motion was made to approve Zoning Application Z17-06 (Grapevine Main) and Ordinance
No. 2017-069.
Motion: Spencer
Second: Coy
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-069
AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS
APPENDIX "D" OF THE CITY CODE OF GRAPEVINE,
TEXAS, GRANTING ZONING CHANGE Z17-06 ON A
TRACT OF LAND OUT OF THE WILLIAM DOOLEY
SURVEY, ABSTRACT NO. 422, DESCRIBED AS BEING A
TRACT OF LAND LYING AND BEING SITUATED IN THE
CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE
FULLY AND COMPLETELY DESCRIBED IN THE BODY OF
THIS ORDINANCE; (815 SOUTH MAIN STREET, 217 AND
City Council Meeting October 17, 2017 Page 10
255 EAST DALLAS ROAD) ORDERING A CHANGE IN THE
USE OF SAID PROPERTY FROM "LI" LIGHT INDUSTRIAL
DISTRICT TO "GU" GOVERNMENTAL USE DISTRICT;
CORRECTING THE OFFICIAL ZONING MAP;
PRESERVING ALL OTHER PORTIONS OF THE ZONING
ORDINANCE; PROVIDING A CLAUSE RELATING TO
SEVERABILITY; DETERMINING THAT THE PUBLIC
INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 20. Conditional Use Permit CU17-20 (Grapevine Main)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve Conditional Use Permit CU17-20 (Grapevine Main) and
Ordinance No. 2017-070.
Motion: Slechta
Second: Coy
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-070
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
CU17-20 TO ESTABLISH A HOTEL AND RESTAURANT TO
ALLOW THE POSSESSION, STORAGE, RETAIL SALES,
AND ON -PREMISE CONSUMPTION OF ALCOHOLIC
BEVERAGES (BEER, WINE, AND MIXED BEVERAGES) IN
A DISTRICT ZONED "GU" GOVERNMENTAL USE
DISTRICT ON LOT 1, BLOCK 1, GRAPEVINE MAIN (815
SOUTH MAIN STREET, 217 AND 255 EAST DALLAS
ROAD) ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
City Council Meeting October 17, 2017 Page 11
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 21. Special Use Permit SU17-02 (Grapevine Main)
Chairman Oliver reported the Planning and Zoning Commission approved the special use
permit with a vote of 7-0.
Motion was made to approve Special Use Permit Z16-06 (Grapevine Main) and
Ordinance No. 2017-071.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-071
AN ORDINANCE ISSUING A SPECIAL USE PERMIT SU17-
02 TO ESTABLISH A PUBLIC RAIL STATION FACILITY IN
A DISTRICT ZONED "GU" GOVERNMENTAL USE
DISTRICT ON LOT 1, BLOCK 1, GRAPEVINE MAIN (815
SOUTH MAIN STREET, 217 AND 255 EAST DALLAS
ROAD) ALL IN ACCORDANCE WITH A SITE PLAN
APPROVED PURSUANT TO SECTION 47 OF ORDINANCE
NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS
AND SAFEGUARDS IMPOSED HEREIN; CORRECTING
THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 22. Planned Development Overlay PD17-03 (Grapevine Main)
Chairman Oliver reported the Planning and Zoning Commission approved the planned
development overlay with a vote of 7-0.
Motion was made to approve Planned Development Overlay PD17-03 (Grapevine Main)
and Ordinance No. 2017-072.
Motion: Freed
Second: Spencer
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
City Council Meeting October 17, 2017 Page 12
Nays: None
Approved: 6-0
ORDINANCE NO. 2017-072
AN ORDINANCE ISSUING A PLANNED DEVELOPMENT
OVERLAY PD17-03 TO DEVIATE FROM, BUT NOT BE
LIMITED TO, THE BUILDING SETBACK REQUIREMENTS
RELATIVE TO THE "LI" LIGHT INDUSTRIAL DISTRICT ON
LOT 1, BLOCK 1, GRAPEVINE MAIN (815 SOUTH MAIN
STREET, 217 AND 255 EAST DALLAS ROAD) ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS PLANNED
DEVELOPMENT OVERLAY PERMIT; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 23. Final Plat of Lot 1 Block 1, Grapevine Main (Grapevine Main)
Chairman Olvier reported the Planning and Zoning Commission approved the final plat
application with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block
1, Grapevine Main.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 24. Zoning Application Z17-07 (303 West Nash Street)
Chairman Oliver reported the Planning and Zoning Commission denied the zoning
change application with a vote of 7-0.
Motion was made to deny Zoning Application Z17-07.
Motion: Spencer
Second: Slechta
City Council Meeting October 17, 2017 Page 13
Council discussed this item. City Attorney Matthew C.G. Boyle answered Council's
questions.
Council Member Spencer amended her motion to deny Zoning Application Z17-07 without
prejudice. Council Member Coy seconded the amended motion.
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 25. Zoning Application Z17-08 (813 and 817 East Wall Street)
Chairman Oliver reported the Planning and Zoning Commission approved the zoning
change application with a vote of 7-0.
Motion was made to approve Zoning Application Z17-08 (813 and 817 East Wall Street)
and Ordinance No. 2017-074.
Motion:
Coy
Second:
O'Dell
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
ORDINANCE NO. 2017-074
AN ORDINANCE AMENDING ORDINANCE NO. 82-73, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
GRAPEVINE, TEXAS, SAME BEING ALSO KNOWN AS
APPENDIX "D" OF THE CITY CODE OF GRAPEVINE,
TEXAS, GRANTING ZONING CHANGE Z17-08 ON A
TRACT OF LAND OUT OF THE A.F. LEONARD SURVEY,
ABSTRACT 946, DESCRIBED AS BEING A TRACT OF
LAND LYING AND BEING SITUATED IN THE CITY OF
GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY
AND COMPLETELY DESCRIBED IN THE BODY OF THIS
ORDINANCE (813 AND 817 EAST WALL STREET);
ORDERING A CHANGE IN THE USE OF SAID PROPERTY
FROM "HC" HIGHWAY COMMERCIAL DISTRICT TO "R-7.5"
SINGLE FAMILY DISTRICT; CORRECTING THE OFFICIAL
ZONING MAP; PRESERVING ALL OTHER PORTIONS OF
THE ZONING ORDINANCE; PROVIDING A CLAUSE
RELATING TO SEVERABILITY; DETERMINING THAT THE
PUBLIC INTERESTS, MORALS AND GENERAL WELFARE
DEMAND A ZONING CHANGE AND AMENDMENT
THEREIN MADE; PROVIDING A PENALTY OF FINE NOT
TO EXCEED THE SUM OF TWO THOUSAND DOLLARS
($2,000.00); DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
City Council Meeting October 17, 2017 Page 14
Item 26. Preliminary Plat of Lots 1 and 2, Block 1, Smith Wall Addition
Chairman Oliver reported the Planning and Zoning Commission approved the preliminary
plat with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots
1 and 2, Block 1, Smith Wall Addition.
Motion: Freed
Second:
Slechta
Ayes:
Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays:
None
Approved:
6-0
Item 27. Final Plat of Lots 1 and 2 Block 1 Smith Wall Addition
Chairman Oliver reported the Planning and Zoning Commission approved the final plat
with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and
2, Block 1, Smith Wall Addition.
Motion: Slechta
Second: Spencer
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
Item 28. Conditional Use Permit CU17-22 (Angel's Attic)
Chairman Oliver reported the Planning and Zoning Commission approved the conditional
use permit with a vote of 7-0.
Motion was made to approve the first reading of Conditional Use Permit CU17-22 and
Ordinance No. 2017-075.
Motion: Freed
Second: Coy
Council discussed this request. City Attorney Boyle answered questions from Council.
Mayor Pro Tem Freed amended her motion to approve Conditional Use Permit CU 17-22
(Angel's Attic) and the first reading of Ordinance No. 2017-075 making the Conditional
Use Permit applicable only to the tenant, Angel's Attic. Council Member Coy seconded
the amended motion.
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
City Council Meeting October 17, 2017 Page 15
ORDINANCE NO. 2017-075
AN ORDINANCE ISSUING A CONDITIONAL USE PERMIT
CU17-22 TO ALLOW FOR RETAIL SALES OF
SECONDHAND GOODS IN A LEASE SPACE IN EXCESS
OF 3,000 SQUARE FEET ANDA POLE SIGN IN A DISTRICT
ZONED "CC" COMMUNITY COMMERCIAL DISTRICT FOR
LOT 2, BLOCK 1, TOWNE CENTER ADDITION NO. 2 (1250
WILLIAM D. TATE AVENUE, SUITE 350) ALL IN
ACCORDANCE WITH A SITE PLAN APPROVED
PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73
AND ALL OTHER CONDITIONS, RESTRICTIONS AND
SAFEGUARDS IMPOSED HEREIN; CORRECTING THE
OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; PROVIDING A
CLAUSE RELATING TO SEVERABILITY; DETERMINING
THAT THE PUBLIC INTERESTS, MORALS AND GENERAL
WELFARE DEMAND THE ISSUANCE OF THIS
CONDITIONAL USE PERMIT; PROVIDING A PENALTY
NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE
DATE
Item 29. Final Plat of Lots 1, 2 and 3, Block 1, Banyan Place 2
Chairman Oliver reported the Planning and Zoning Commission approved the final plat
with a vote of 7-0.
Motion was made to approve the Statement of Findings and the Final Plat of Lots 1, 2
and 3, Block 1, Banyan Place 2.
Motion: Freed
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
ADJOURNMENT
Motion was made to adjourn the meeting at 9:11 p.m.
Motion: Spencer
Second: Slechta
Ayes: Tate, Freed, Spencer, Coy, O'Dell and Slechta
Nays: None
Approved: 6-0
City Council Meeting October 17, 2017 Page 16
Passed and approved by the City Council of the City of Grapevine, Texas on this the 7th
day of November, 2017.
APPROVED:
William D. Tate
Mayor
ATTEST:
F oaapF
Tara Brooks w , a
City Secretary `� , s
City Council Meeting October 17, 2017 Page 17