HomeMy WebLinkAboutItem 23 - Minutes EII\A #23
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine. Texas met !in Workshop on this the 5th day of
February, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200
South Main Street, with the following members present to-wit:
William D. Tate or
C. Shane Wit s Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
constituting a quorum, with Council Member Chris Coy absent, with the following members
of the City Staff:
Bruno Rumbelow it Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Matthew Boyle Assistant City Attorney
Jodi C. Brown City Secretary
CALL TO ORDER
Mayor to called the workshop to order at 6:30 p.m.
ITEM 1. INFORMATION TECHNOLOGY DEPARTMENT UPDATE
Information Technology Manager John Jenne ry highlighted the department's recent
accomplishments, current projects and future possibilities. Mr. Jenne ry then introduced
Mr. John Hunt, Enterprise GIS Manager, who gave a presentation on updating the City's
GIS web maps and the planned dissemination of the information to outside search engines
to aid citizens, businesses and visitors to Grapevine.
There was no action taken by the City Council.
ITEM 2. DISCUSS PROPOSED ORDINANCE ON RESIDENTIAL DESIGN
REQUIREMENTS WITHIN HISTORIC DISTRICTS
Mayor Pro Tem Wilbanks gave a brief history on the infill development that has created
concerns for preserving and protecting the historic district and stated that the Historic
Preservation Commission and Staff have been working to draft an ordinance to address
these concerns. Development Services Director Scoff Williams reviewed the significant
elements of the proposed ordinance for Appendix G Historic Preservation, Section 7
Certificates of Appropriateness.
�L..EIII #23
02/05/13
Discussion ensued on maximum floor area, structure height and scheduling of a public
hearing to receive comments on the proposed ordinance.
There was no formal action taken by the City Council.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Stewart, offered a motion to
adjourn the workshop at 7:18 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 19th day of February, 2013.
APPROVED:
William D. Tate
Mayor
ATTEST:
Jodi C. Brown
City Secretary
2
EIII #23
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th
day of February, 2013 at 7:00 p.m. in the City Council Conference Room, Second Floor,
200 South in Street, with the following members present to-wit:
William D. Tate Mayor
C. Shane Wilbanks Mayor Pro Tem
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
constituting a quorum, with Council Member Chris Coy absent, with the following members
of the City Staff-.
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Matthew Boyle Assistant City Attorney
Jodi C. Brown City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:19 p.m.
ITEM 1. EXECUTIVE SESSION
Mayor Tate announced the City Council would conduct a closed session regarding:
(A) Pending or contemplated litigation relative to Dawn M. Grams Horak, et al vs.
Grapevine Heritage Foundation and City of Grapevine, Texas, Cause No. 342-259676-12
pursuant to Section 551.071, Texas Government Code.
(B)Value, lease, or purchase of real property relative to Public Safety Building pursuant to
Section 551.072, Texas Government Code.
(C) Conference with City Manager and Staff to discuss and deliberate commercial and
financial information received from business prospects the City seeks to have locate or
expand in the City; with which businesses the City is conducting economic development
negotiations pursuant to Section 551.087, Texas Government Code.
RECESS AND RECONVENE
11 "6�
Upon reconvening in open session !in the Council Chambers, Mayor to announced the
City Council recessed from the Executive Session to conduct the Regular meeting and they
would reconvene after the Regular meeting in the City Council Conference Room to
continue the Executive Session.
All members of the City Council were present,with the exception of Council Member Chris
Coy, upon reconvening in the City Council Conference Room for continuation of the
Executive Session.
Upon reconvening in the Council Chambers, all members of the City Council were present
with the exception of Council Member Coy. Mayor to asked if there was any action
necessary relative to the closed session. City Manager Bruno Rumbelow stated there was
no action necessary relative to pending or contemplated litigation, real property or
conference with City Manager and to under Sections 551.071, 551.072 or 551.087,
Texas Government Code.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:50 p..m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 19th day of February, 2013.
APPROVED:
William D. Tate
Mayor
ATTEST,:
Jodi C. Brown
City Secretary
2
EII\A #23
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th
day of February, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South
in Street, with the following members present to-wit:
William D. to Mayor
C. Shane Wilbanks Mayor Pro Tern
Sharron Spencer Council Member
Roy Stewart Council Member
Darlene Freed Council Member
Mike Lease Council Member
constituting a quorum, Council Member Chris Coy absent, with the following members of
the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Jodi C. Brown City Secretary
CALL TO ORDER
Mayor Tate called the meeting to order at 7:35 p.m.
INVOCATION AND PLEDGE OF ALLEGIANCE
Mayor Pro Tern Wilbanks delivered the Invocation and led the Pledge of Allegiance,
ITEM 1 . CITIZENS COMMENT '), CARL YOUNG
Mr. Carl Young, 4113 Meadow Drive, addressed the Council with his concern of the it
purchasing two shuttle buses listed on tonight's Consent Agenda as Item 10. Mayor to
advised Mr. Young that when the Consent Agenda was to be considered that he could
request Item 10 be removed for discussion.
ITEM 1. PRESENTA -ION. FISCAL YEAR 2012 AUDIT
Administrative Services Director John McGrane introduced Mr. Todd Pruitt, Partner of
Pattillo, Brown & Hill, LL C who presented their audit of the City's 2012 financial statements
in compliance with the requirements of the City Charter, Article 3, Section 3.14.
Mr. Pruitt reported the opinion letter states that the financial statements of the City of
Grapevine present fairly the financial position of the City. The opinion rendered is an
EII\A #23
2/05/13
unqualified opinion" meaning there were no material exceptions found to the fairness
criteria under which the records were analyzed. The report also includes an audit of the
Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant
Awards.
There was no formal action required by the City Council.
IT 2. PRESENTATION, COMMUNITY ACTIVITIES CENTER(CAQ EXPANSION
Parks & Recreation Director Doug Evans introduced Mr. Steve Blackburn, President of
Barker Rinker Seacat Architecture. Mr. Blackburn gave the City Council an update on the
Community Activities Center Expansion Project since 50% of the schematic design is
complete. Mr. Blackburn reviewed the program/budget, existing and future floor plans,
proposed new campus access road and three exterior design concepts.
It was the consensus of the City Council to move forward with Alternative 3 for the exterior
design and to schedule a future workshop to discuss membership levels.
There was no formal action taken by the City Council.
IT 3. PUBLIC HEARING, 39TH YEAR COMMUNITY DEVELOPMENT BLOCK
GRANT (C 1qQJ22QgMM
Public Works Director Stan Laster reported the public hearing was being held to receive
Input relative to the proposed 39th Year Community Development Block Grant (CDBG)
Program street reconstruction project and to request authorization for Staff to proceed with
the application submittal to Tarrant County. Mr. Laster stated the scope of the project is
the reconstruction of the 600 block of East Texas Street (from Austin to Wood Streets)
including new curb and gutter, asphalt paving, sidewalks on both sides of the road,
handicap ramps and driveway approaches. The cost estimate for this project including
engineering is $207,156.00.
Mayor Pro Tern Wilbanks, seconded by Council Member Lease, offered a motion to close
the public hearing. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
Public Works Director Laster recommended approval for to to proceed with the
application submittal to Tarrant County.
Council Member Spencer, seconded by Council Member Freed, offered a motion to
authorize Staff to proceed with the application submittal. The motion prevailed by the
following vote:
2
EII\A #23
2/05/13
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
IT 4. APPROVE MAIN STREET PEDESTRIAN CROSSINGS
RESOLUTION, AUTHORIZE DECORATIVE TRAFFIC SIGNAL POLES AS
SOLE SOURCE PURCHASE
Public Works Director Stan Laster recommended approval to install a pedestrian crossing
at the intersection of in Street and Hudgins Street; approval for the replacement of the
two existing pedestrian crossing systems on Main Street at Texas and Franklin Streets and
approval of a resolution authorizing a sole source purchase in the amount not to exceed
$52,000.00 from Union Metal Corporation for the six decorative traffic signal poles.
Discussion ensued relative to the in-pavement pedestrian crossing lights and associated
maintenance costs and the possibility of striping the pavement to define the cross walks.
Council Member Spencer, seconded by Council Member Freed, offered a motion to
approve as recommended the new Main Street pedestrian crossing at Hudgins Street, and
the replacement of the two existing Main Street pedestrian crossing systems at Texas and
Franklins Streets with the condition that the in-pavement lights be retained at the existing
crossings and be added to the new Hudgins Street crossing. The motion prevailed by the
following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
Council Member Spencer amended her previous motion to include the resolution
authorizing the sole source purchase as recommended. Council Member Freed offered a
second and the motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
RESOLUTION O. 2013-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE
UNION METAL CORPORATION A SOLE SOURCE VENDOR
FOR THE PURCHASE OF DECORATIVE TRAFFIC SIGNAL
POLES FOR THE GRAPEVINE PUBLIC WORKS
DEPARTMENT AND PROVIDING AN EFFECTIVE DATE
3
L..L III :#::"'
2105/13
ITEM 5. APPROVE INTERLOCAL AGREEMENT, JOINT FUNDING OF BASS PRO
DRIVE WIDENING PROJECT
Public Works Director Laster recommended approval of an Interlocal Agreement with
Tarrant County for the joint funding of the Bass Pro Drive Widening Project from State
Highway 121 to State Highway 26. The scope of the project includes design and
construction of roadway improvements with the County and City funding the improvements
equally up to $3 million each.
Council Member Freed, seconded by Mayor Pro Tern Wilbanks, offered a motion to
approve the Interlocal Agreement as recommended. The motion prevailed by the following
vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
ITEM 6. APPROVE ENGINEERING DESIGN SERVICES CONTRACT WASTE
WATER TREATMENT PLANT FILTER REPLACEMENT PROJECT
Public Works Director Laster recommended approval of an Engineering Design Services
Contract with CDM-Smith in an amount of $156,825.00 for the Waste Water Treatment
Plant Filter Replacement Project and approval to authorize Staff to execute the contract.
Council Member Stewart, seconded by Council Member Lease, offered a motion to
approve the contract as recommended. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
CONSENT AGENDA
The next order of business for the City Council to consider was the consent agenda items,
which were deemed to need little or no discussion and were acted upon as one business
item. Mayor Tate asked if there was any member of the audience or the City Council who
wished to remove an item from the consent agenda for full discussion. Item 14 relative to
Authorizing Purchase of Shuttle Buses was removed from the Consent Agenda.
Item 7. Resolution, Authorize Cooperative_ Purchasing Agreement with National
Purchasinc Partners (NPP)
Administrative Services Director recommended approval of a resolution authorizing a
Cooperative Purchasing Agreement with National Purchasing Partners (NPP).
4
B\A #23
2/05/13
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: on
Absent: Coy
RESOLUTION NO. 2013-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO A
COOPERATIVE PURCHASING AGREEMENT WITH
NATIONAL PURCHASING PARTNERS (NPP) AND
PROVIDING AN EFFECTIVE DATE
Item 8. Resolution, Declaring Certain Items as Surplus Property
Administrative Services Director recommended approval of a resolution declaring certain
its as surplus property and authorizing the sale through public auction.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
RESOLUTION NO. 2013-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY
AS SURPLUSAND PROVIDING FOR THE AUTHORIZATION
TO DISPOSE OF SAID PROPERTY AT AUCTION AND
PROVIDING AN EFFECTIVE DATE
Item 9. Authorize Purchase of Performo Asset Performance and Maintenance
o_ re Upgrade
Public Works Director recommended approval to authorize the purchase of Performo Asset
Performance and Maintenance Software to upgrade the or order system for the Facility
Services Department from Facility Wizard Software, Inc. in the amount not to exceed
$19,508.50.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
5
II II II
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
IT 10. RESOLUTION, AUTHORIZE PURCHASE OF SHUTTLE BUSES
This item was removed from the Consent Agenda and considered after Item 16.
Public Works Director recommended approval of a resolution authorizing the purchase of
two EZ-Trans 217"-3200 Navistar buses from National Bus Sales and Leasing, Inc. through
an Interlocal Agreement for Cooperative Purchasing with the Houston-Galveston Area
Council (H-GAC) in the amount not to exceed $333,040.00 for the Visitor Transportation
System. Convention &Visitors Bureau Executive Director Paul McCallum stated the buses
would provide the needed coverage for the increase in ridership and allow the Convention
& Visitors Bureau's Shuttle Transportation Program to expand their routes.
Council Member Spencer offered a motion to approve the resolution authorizing the
purchase as recommended. Council Member Freed seconded the motion and the vote
prevailed as follows:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
RESOLUTION NO. 2013-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TWO NEW 2013 EZ-TRANS 217"-3200 NAVISTAR USE
THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT
FOR COOPERATIVE PURCHASING AND PROVIDING AN
EFFECTIVE DATE
Item 11. Resolution, Authorize Purchase of HVAC. Preventive Maintenance Services
Public Works Director recommended approval of a resolution authorizing the purchase of
HVAC. preventive maintenance service from The Brandt Companies, LL C through a
Cooperative Agreement with the State of Texas Co-op Purchasing Program in the total
amount not to exceed $25,010.00.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
6
L..L III :#::"'
2105113
RESOLUTION . 2013-10
RESOLUTION CITY COUNCIL OF THE CITY
GRAPEVINE, TEXAS,AUTHORIZING I MANAGER
OR THE CI TY MANAGER'S DESIGNEE TO PURCHASE
HVAC PREVENTIVE I E SERVICE
AN ESTABLISHED COOPERATIVE
PROVIDING CIV T
Item 12. Resolution,_ lli Charter Amendment Election
City Secretary recommended approval of resolution calling a Charter Amendment
Election, as a result verified petition accepted at the October 16, 2012 meeting,
relative to yr and City Council term limits to be held on r y, May 11, 2013 in
compliance with the Texas Election Code.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
RESOLUTION . 2013-11
RESOLUTION I IL OF THE CITY OF
GRAPEVINE, TEXAS, CALLING ELECTION L
ON Y11, 2013, REGARDING PROPOSED CHARTER
DETERMINING LLI PLACE;
PROVIDING II INSTRUCTIONS
CONDUCTING I ELECTION; REPEALING
INCONSISTENT L I D PROVIDING
EFFECTIVE T
Item 13. Ratify Change Order No. 2 and Approve Change Order Nos. 3 and 4.Waste
Water Treatment Plant HeadwgLks Proect i
Public Works Director recommended approv I of ratifying St p rov I of Change Order
. 2 in the amount 2,79 . 0 and approving Change Order Nos. 3 and 4 in the
mounts 17,341.33 and $16,688.18 respectively to the Waste Water Treatment Plant
Headworks Project and authorizing to execute the change orders.
Motion by Council Member Stewart, seconded y Council Member Freed, to approve as
recommended pr v it y the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
Item 14. Approve Interlocal Ac ing Services Contract, Lake
ireement and Engineer'
Grapevine Accounting Plan
Public Works Director recommended approval of an Interlocal Agreement with the City of
Dallas and the Dallas County Park Cities Municipal Utility District relative to the ongoing
Accounting Plan for Grapevine Lake; approving an Engineering Services contract with
CP&Y, Inc. to perform the accounting services, and authorizing Staff to execute the
agreement and contract.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
Item 15. Resolution, Setting 2012 Population
Economic Development Manager recommended approval of a resolution setting the City of
Grapevine population at 47,854 as of December 31, 2012.
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote.-
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
RESOLUTION NO. 2013-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, MAKING OFFICIAL THE FINDING
AND DETERMINATION AS TO THE POPULATION AND
NUMBER OF INHABITANTS OF AND WITHIN THE CITY OF
GRAPEVINE, TEXAS, AS OF DECEMBER 31, 2012 AND
PROVIDING AN EFFECTIVE DATE
Item 16. Consideration of Minutes
City Secretary recommended approval of the minutes of the January 14 and 15, 2013 City
Council meetings as published.
8
EII\A #23
2/05/13
Motion by Council Member Stewart, seconded by Council Member Freed, to approve as
recommended prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: one
Absent: Coy
RECESS AND RECONVENE
Mayor Tate announced the City Council would continue the closed session in the City
Council Conference Room regarding pending or contemplated litigation, real property or
conference with City Manager and Staff under Sections 551.071, 551.072 or 551.087,
Texas Government Code.
on reconvening in the Council Chambers, there was no action taken by the City Council.
ADJOURNMENT
Mayor Pro Tern Wilbanks, seconded by Council Member Spencer, offered a motion to
adjourn the meeting at 8:50 p.m. The motion prevailed by the following vote:
Ayes: Tate, Wilbanks, Spencer, Stewart, Freed & Lease
Nays: None
Absent: Coy
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE,
TEXAS on this the 19th day of February, 2013.
APPROVED:
William D. Tate
Mayor
ATTEST:
Jodi C. Brown
City Secretary
9