HomeMy WebLinkAbout2017-11-07 Regular Meeting �� CITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
� � ' � TUESDAY NOVEMBER 7 2017
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner
6:30 p.m. Call to Order - Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Council Meeting - Council Chambers
CALL TO ORDER: 6:30 p.m. — City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council will reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. — City Council Chambers
2. Invocation: Council Member Chris Coy
3. Posting the Colors, American Pledge of Allegiance and Texas Pledge of
Allegiance: Longhorn Council Cub Scout Pack 4 Webelos II Den 4
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
City Council
November 7, 2017
Page 2
PRESENTATIONS
5. Development Services Director to present proposed changes to the
Comprehensive Zoning Ordinance No. 82-73, Section 22, Multifamily District
regarding Design Standards. A public hearing on the proposed changes will be
held on November 21, 2017.
6. Convention and Visitors Bureau Executive Director to present Short Term Rentals
information.
NEW BUSINESS
7. Consider landscape architecture contract to Schrickel Rollins and Associates, Inc.
for the landscape/irrigation plan and construction documents for the Farm to
Market Road 2499 Green Ribbon Project - Phase IV, Ordinance No. 2017-076
appropriating funds from Quality of Life Fund to the Grant Fund, and take any
necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
8. Consider Resolution No. 2017-089 authorizing the sole source purchase of
Lifepak AEDs for the Fire Department from Physio-Control, Inc. Fire Chief
recommends approval.
9. Consider renewal of an annual contract for portable toilet rental and maintenance
with MMG Building and Construction Services through an interlocal agreement
with the City of Arlington, Texas. Parks and Recreation Director recommends
approval.
10. Consider Resolution No. 2017-090 authorizing an annual contract for general
contractor services from Double D Contracting, LLC through an interlocal
agreement with the City of North Richland Hills, Texas. Parks and Recreation
Director recommends approval.
11. Consider renewal of an annual contract for pavement marking services with Stripe-
A-Zone through an interlocal agreement with the City of Grand Prairie, Texas.
Public Works Director recommends approval.
12. Consider an engineering services contract for Wastewater Treatment Plant
Dewatering Improvements with Garver LLC and Ordinance No. 2017-077 revising
the adopted Fiscal Year 2018 Capital Budget. Public Works Director recommends
approval.
City Council
November 7, 2017
Page 3
13. Consider the minutes of the October 17, 2017 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matterwill be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on November 3,
2017 by 5:00 p.m. Rap
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Al
Tara Brooks s a
City Secretary Y
If you plan to attend this public mee Ing and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th
day of November, 2017 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate
Darlene Freed
Sharron Spencer
Mike Lease
Chris Coy
Duff O'Dell
Paul Slechta
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow
Jennifer Hibbs
Matthew C.G. Boyle
Shawna Barnes
Call to Order
City Manager
Assistant City Manager
Assistant City Attorney
Assistant City Secretary
Mayor Tate called the meeting to order at 6:30 p.m.
EXECUTIVE SESSION
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
Item 1. Executive Session
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 6:32 p.m. The closed session ended at 7:26 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
In regards to Section 551.087, City Manager Bruno Rumbelow requested City Council
approve an amended and restated economic development agreement with the Coury
Collection and the declaration of condominium for Grapevine Main, and authorize the City
Manager to execute same and all other necessary and associated documents and to take
all other necessary action.
Motion was made to approve an amended and restated economic development
agreement with the Coury Collection and the declaration of condominium for Grapevine
Main, and authorize the City Manager to execute same and all other necessary and
associated documents and to take all other necessary action.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
In regards to Section 551.072, Assistant City Attorney Matthew Boyle requested City
Council approve an amendment to the purchase and sale agreement with Standrock
Hospitality to extend the deadlines consistent with the discussions in Executive Session
and authorize the City Manager to execute same and all other necessary documents and
to take all other necessary action.
Motion was made to approve an amendment to the purchase and sale agreement with
Standrock Hospitality to extend the deadlines consistent with the discussions in Executive
Session and authorize the City Manager to execute same and all other necessary
documents and to take all other necessary action.
Motion: Slechta
Second: Lease
Ayes: Tate, Freed, Spencer, Lease, Coy, and Slechta
Nays: None
Abstains: O'Dell
Approved: 6-0-1
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
REGULAR MEETING
Call to Order
Mayor Tate called the meeting to order at 7:33 p.m. in the City Council Chambers.
Item 2. Invocation
Council Member Chris Coy delivered the invocation.
City Council November 7, 2017 Page 2
Item 3. Posting the Colors and American Pledge of Allegiance
Longhorn Council Cub Scout Pack 4 Webelos II Den 4 posted the colors and led the
Pledge of Allegiance.
Item 4. Citizen Comments
Daniel Bennett, 408 Pemberton Street, Grapevine announced that he is running as a
Tarrant County Appraisal District nominee.
Carl Young, 4113 Meadow Drive, Grapevine spoke about the Grapevine High School
football players.
PRESENTATIONS
Item 5. Development Services Director to present proposed changes to the
Comprehensive Zoning Ordinance No. 82-73, Section 22, Multifamily District regarding
Design Standards. A public hearing on the proposed changes will be held on November
21, 2017.
Development Services Director Scott Williams introduced Craig Melde with Architexas
who presented this item and answered questions from Council. These standards would
not replace the "R -MF" zoning criteria, but would be a supplement to it. A public hearing
on the proposed changes will be held on November 21, 2017.
Item 6. Convention and Visitors Bureau Executive Director to present Short Term
Rentals information.
Convention and Visitors Bureau Executive Direction PW McCallum presented this item
and answered questions from Council.
Council discussed this item.
NEW BUSINESS
Item 7. Consider landscape architecture contract to Schrickel Rollins and Associates,
Inc. for the landscape/irrigation plan and construction documents for the Farm to Market
Road 2499 Green Ribbon Proiect - Phase IV, Ordinance No. 2017-076 appropriating
funds from Quality of Life Fund to the Grant Fund, and take any necessary action.
Parks and Recreation Director Kevin Mitchell presented this item and answered questions
from Council. City Manager Rumbelow answered questions from Council. The Green
Ribbon Project — Phase IV will be along FM 2499 from State Highway 26 to the Denton
Creek Bridge. The proposed ordinance appropriates $98,500.00 for the project.
Motion was made to approve the landscape architecture contract and Ordinance No.
2017-076 appropriating funds from Quality of Life Fund to the Grant Fund.
Motion: Coy
Second: Freed
City Council November 7, 2017 Page 3
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2017-076
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AUTHORIZING THE
APPROPRIATION OF FUNDS FROM THE QUALITY OF
LIFE FUND AND TRANSFER OF FUNDS TO THE GRANT
FUND FOR LANDSCAPE ARCHITECTURE SERVICES FOR
THE FARM TO MARKET ROAD 2499 GREEN RIBBON
PROJECT - PHASE IV; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 8. Consider Resolution No. 2017-089 authorizing the sole source purchase of
Lifepak AEDs for the Fire Department from Physio -Control, Inc.
Fire Chief Darrell Brown recommended approval of the resolution authorizing the
purchase of Lifepak AEDs for the Fire Department from Physio -Control, Inc. for a total
amount not to exceed $30,304.75.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017- 089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE FOR A SOLE
SOURCE PURCHASE OF LIFEPAK AEDs FOR THE FIRE
DEPARTMENT AND PROVIDING AN EFFECTIVE DATE
City Council November 7, 2017 Page 4
Item 9. Consider renewal of an annual contract for portable toilet rental and maintenance
with MMG Building and Construction Services through an interlocal agreement with the
City of Arlington, Texas. Parks and Recreation Director recommends approval.
Parks and Recreation Director Mitchell recommended approval of the renewal of an
annual contract for portable toilet rental and maintenance with MMG Building and
Construction Services with the City of Arlington, Texas for an annual estimated amount
of $100, 000.00.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 10. Consider Resolution No. 2017-090 authorizing an annual contract for general
contractor services from Double D Contracting, LLC through an interlocal agreement with
the City of North Richland Hills, Texas.
Parks and Recreation Director Mitchell recommended approval of the resolution
authorizing an annual contract for general contractor services from Double D Contracting,
LLS for an estimated amount of $250,000.00.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
RESOLUTION NO. 2017-090
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO CONTRACT
FOR GENERAL CONTRACTOR SERVICES FOR THE
PARKS AND RECREATION DEPARTMENT THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
Item 11. Consider renewal of an annual contract for pavement marking services with
Stripe -A -Zone through an interlocal agreement with the City of Grand Prairie, Texas.
Public Works Director Bryan Beck recommended approval of an annual contract for
pavement marking services with Stripe -A -Zone in an estimated annual amount of
$100,000.00.
Motion was made to approve the Consent Agenda as presented.
City Council November 7, 2017 Page 5
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
Item 12. Consider an engineering services contract for Wastewater Treatment Plant
Dewatering Improvements with Garver LLC and Ordinance No. 2017-077 revising the
adopted Fiscal Year 2018 Capital Budget.
Public Works Director Beck recommended approval of an engineering service contract
for Wastewater Treatment Plant Dewatering Improvements with Garver LLC in an amount
of $327,457.00 and an ordinance amending the Fiscal Year 2018 Capital Budget.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ORDINANCE NO. 2017-077
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2018, APPROPRIATING FUNDS FROM UTILITY
FUND BALANCE; AND PROVIDING AN EFFECTIVE DATE
Item 13. Consider the minutes of the October 17, 2017 Regular City Council meeting_.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the Consent Agenda as presented.
Motion:
O'Dell
Second:
Freed
Ayes:
Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays:
None
Approved:
7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 8:41 p.m.
Motion: Spencer
Second: Slechta
Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta
Nays: None
Approved: 7-0
City Council November 7, 2017 Page 6
Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st
day of November, 2017.
ATTEST:
es
Assistant City Secret
William D. Tate
Mayor
City Council November 7, 2017 Page 7
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City Council November 7, 2017 Page 7