HomeMy WebLinkAbout2018-01-15 Regular MeetingAGENDA
CITY OF GRAPEVINE, TEXAS
LIBRARY BOARD MEETING
MONDAY, JANUARY 15, 2018
6:30 P.M.
BOARD ROOM —1201 MUNICIPAL WAY
I. Call to Order
II. Citizen Comments
III. Election of Officers
IV. Consideration of Minutes
A. July 17, 2017
V. Old Business
A. Update on 2017-18 Budget
B. Update on Grants Received
C. Report on Quality of Life Request
VI. New Business
A. Discuss 95th Anniversary Celebration of Library Service
VII. Miscellaneous Reports and/or Discussions
A. Update on Friends Fundraising Projects
B. Discuss Staff Retirement
C. Next Meeting April 16, 2018
VIII. Adjournment
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IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS
OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS
PREPARED AND POSTED THIS 9th DAY OF JANUARY, 2018 AT 5:00 P.M.
DIRECTORLIBRARY
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular
Session on the 15th day of January, 2018 at 6:30PM in the Board Room, Grapevine Public
Library, 1201 Municipal Way, with the following members present to -wit:
Janice Cook
Chairman
Lynda Brown
Member
Susan Peabody
Secretary
Bruce Rider
Member
Fred Sheffler
Member
Debbie Venable
Member
constituting a quorum, with the following members of the City Staff:
Janis Roberson
Duff O'Dell
Library Director
City Council Liaison
Janee Trasler, Board member, was not in attendance.
CALL TO ORDER
Janice Cook called the meeting to order at 6:33PM.
Citizen Comments — None
Janice Cook and Susan Peabody were unanimously re-elected to Chairman and Secretary of the
board, respectively.
Motion by Bruce Rider, seconded by Fred Sheffler, to approve the July 17, 2017 meeting
minutes as written:
Ayes: Unanimous
Nays: None
Update on Budget for 2017-2018
Janis stated that this budget has been approved. There was no formal action taken.
Update on Grants Received
Janis informed the board that the $9903 grant from the Best Buy Foundation has been used to
purchase ten drones, three virtual reality kits, spare parts, and three laptops. The Texas Book
Festival Grant of $2500 was used to purchase bilingual books (Spanish/English.) A $20,000
grant from the Hudson Foundation has been received to use for a program of experts on special
topics of genealogy. The Friends of the Grapevine Library have given $10,454 to the library to
purchase new display shelving, programming, a snowman suit, new tables and chairs for the
Teen Zone, and STEM items for use in the Children's area. There was no formal action taken.
Report on Quality of Life Request
Janis informed the Board members that she has been authorized to take the monies from a
O\Policy Manual\Board Guidelines for Minutes 2013
personnel attrition to create positions needed for the Bookmobile for two days a week (2 x 19
hours.) She will present this solution to the City Council for approval to go forward with the
Bookmobile program. There was no formal action taken.
Report on Libra 's 95th Anniversa Celebration
Janis updated the board on the planned anniversary celebration around the theme of "Time
Machine". The celebration of nine decades kicks off on March 31d with the 1920s. Each month
will feature a different decade with different music, food, movies, etc. She is seeking period
items to show in the locked display cabinet. She encouraged us to join in the fun. There was no
formal action taken.
Miscellaneous Reports and/or Discussions
The Friends' fundraising was reported by Janis: the gallery of used books continues to bring
donations, the Artisan Marketplace in December was the most profitable yet, 270 jigsaw puzzles
(each used once) were donated to sell, and a new vendor for online books sales has been
secured in addition to the existing vendor. Janis also informed the board of the planned
retirement party for David with a reception for him in the program room on January 31 from 2:00-
4:OOPM. David Coulter's family will be attending, too.
The next quarterly board meeting is scheduled for April 16, 2018 at 6:30PM
ADJOURNMENT
Bruce Rider, seconded by Debbie Venable, motioned to adjourn the meeting at 7:05PM. The
motion prevailed by the following vote
Ayes: Unanimous
Nays: None
PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS
on the 16th day of April, 2018.
APPROVED:
Aus Peabody
Secretary
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Janf6e Cook
Chair