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HomeMy WebLinkAbout2018-02-20 Joint Meeting• CITY OF GRAPEVINE, TEXAS ��1 N N��T REGULAR JOINT MEETING OF ..°x CITY COUNCIL AND PLANNING AND ZONING COMMISSION TUESDAY, FEBRUARY 20, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. 6:30 p.m. 6:30 p.m. 7:30 p.m. Dinner - City Council Conference Room Call to Order of City Council Meeting - City Council Chambers Executive Session - City Council Conference Room Joint Regular Meeting - City Council Chambers CALL TO ORDER: 6:30 p.m. — City Council Chambers EXECUTIVE SESSION: City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter JOINT PUBLIC HEARING 3. Zoning Change Application Z18-01, Conditional Use Permit CU18-02, and Planned Development Overlay PD18-01 (The Preserve) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Greystar GP II, LLC requesting to rezone approximately 20.407 acres from "PCD" Planned Commerce Development District and "LI" Light Industrial District to "R -MF" Multi -family District for the development of a multifamily apartment complex. The applicant is also requesting a conditional use permit to allow three stories, a reduction to the parking requirements and a planned development overlay to deviate from but not limited to building separation. The subject property is located at 101 East Glade Road. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 4. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. CITY COUNCIL PUBLIC HEARING AND RELATED ITEMS 5. City Council to conduct a Public Hearing to receive public input relative to the proposed 44th Year Community Development Block Grant Program (CDBG) street reconstruction project. Consider authorizing staff to submit an application to Tarrant County for the 44th Year Community Development Block Grant Program (CDBG) street reconstruction project and take any necessary action. PRESENTATIONS 7. Chief Financial Officer to present monthly financial report. NEW BUSINESS 8. Consider Resolution No. 2018-013 authorizing the purchase of softball field lighting from Musco Lighting through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and authorizing a finance contract with First Security Finance Inc. for financing of said purchase, and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. City Council February 20, 2018 Page 2 Consider the mid -year appointments of Kosse Maykus and Neal Cooper to fill vacancies on the Building Board of Appeals. City Secretary recommends approval. 10. Consider renewal of an annual contract for office supplies with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer recommends approval. 11. Consider Resolution No. 2018-014 authorizing the purchase of a Toro Groundsmaster 3280 mower from Professional Turf Products, L.P. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Golf Director recommends approval. 12. Consider Resolution No. 2018-015 authorizing the purchase of VMware support services from SHI Government Solutions through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer recommends approval. 13. Consider Resolution No. 2018-016 authorizing a sole source purchase of pool furniture from Leisure Creations. Parks and Recreation Director recommends approval. 14. Consider the renewal of an annual contract for swimming pool maintenance services with Grapevine Pool and Spa. Parks and Recreation Director recommends approval. 15. Consider Resolution No. 2018-017 authorizing the sole source purchase of a lightning warning system for the Parks and Recreation department from Perry Weather Consulting. Parks and Recreation Director recommends approval. 16. Consider the renewal of annual contracts for masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction. Parks and Recreation Director recommends approval. 17. Consider Resolution No. 2018-018 authorizing the purchase of a bus from Creative Bus Sales through an interlocal agreement with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. 18. Consider Resolution No. 2018-019 authorizing the purchase of a Ford vehicle from Chastang Ford through an interlocal agreement with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. 19. Consider Resolution No. 2018-020 authorizing the purchase of Chevrolet Tahoes from Sam Pack's Five Star Chevrolet through an interlocal agreement with the State of Texas Term Contracts Program. Public Works Director recommends approval. City Council February 20, 2018 Page 3 20. Consider Resolution No. 2018-021 authorizing the purchase an articulating trench roller from Kirby -Smith Machinery, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 21. Consider Resolution No. 2018-022 authorizing the purchase of a pipe inspection camera system from Green Equipment Company through an interlocal agreement with the Houston -Galveston Area Council (H -GAC). Public Works Director recommends approval. 22. Consider Resolution No. 2018-023 authorizing the purchase of a structural liner to repair of a sanitary sewer main from Fuquay, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director recommends approval. 23. Consider a contract for construction materials engineering services with Terracon Consultants, Inc. Public Works Director recommends approval. 24. Consider an agreement with The North Central Texas Council of Governments (NCTCOG) for The Regional Traffic Signal Data Sharing Program and Ordinance No. 2018-018 transferring funds from the Capital Projects Streets Fund and appropriating funds in the Grant Fund. Public Works Director recommends approval. 25. Consider the award of an informal request for quote to purchase a replacement pump for the Dove Lift Station from Pump Solutions, Inc. Public Works Director recommends approval. 26. Consider the minutes of the February 6, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. PLANNING AND ZONING COMMISSION RECOMMENDATIONS 27. Zoning Change Application Z18-01 (The Preserve) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-019, if applicable, and take any necessary action. 28. Conditional Use Permit CU18-02 (The Preserve) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-020, if applicable, and take any necessary action. City Council February 20, 2018 Page 4 29. Planned Development Overlay PD18-01 (The Preserve) - Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-021, if applicable, and take any necessary action. 30. Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition - Consider the recommendation of the Planning and Zoning Commission relative to an application submitted by Paul Gardner, Silvertree Partners requesting a preliminary plat of property located at 101 East Glade Road. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 16, 2018 by 5:00 p.m. Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council February 20, 2018 Page 5 CITY OF GRAPEVINE, TEXAS REGULAR PLANNING AND ZONING COMMISSION MEETING TUESDAY, FEBRUARY 20, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session — Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2. Invocation and Pledge of Allegiance: Commissioner Jim Fechter 3. Zoning Change Application Z18-01, Conditional Use Permit CU18-02, and Planned Development Overlay PD18-01 (The Preserve) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Greystar GP II, LLC requesting to rezone approximately 20.407 acres from "PCD" Planned Commerce Development District and "LI" Light Industrial District to "R -MF" Multi -family District for the development of a multifamily apartment complex. The applicant is also requesting a conditional use permit to allow three stories, a reduction to the parking requirements and a planned development overlay to deviate from but not limited to building separation. The subject property is located at 101 East Glade Road. JOINT PUBLIC HEARING Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 4. Zoning Change Application Z18-01 (The Preserve) — Consider the application and make a recommendation to the City Council. Conditional Use Permit CU18-02 (The Preserve) — Consider the application and make a recommendation to the City Council. Planned Development Overlay PD18-01 (The Preserve) — Consider the application and make a recommendation to the City Council. Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition — Consider the recommendation an application submitted by Paul Gardner, Silvertree Partners requesting a preliminary plat of property located at 101 East Glade Road and make a recommendation to the City Council. Consider the minutes of the January 16, 2018 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on February 16, 2018 by 5:00 p.m. Lbaaazdtv Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission February 20, 2018 Page 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 20th day of February, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Mayor Darlene Freed Mayor Pro Tem Sharron Spencer Council Member Mike Lease Council Member Chris Coy Council Member Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Chairman BJ Wilson Vice Chairman Jim Fechter Member Beth Tiggelaar Member Gary Martin Member Dennis Luers Member Robert Rainwater Alternate Member constituting a quorum, with Member Monica Hotelling absent, and the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Matthew C.G. Boyle Assistant City Attorney Tara Brooks City Secretary Call to Order Mayor Tate was present for the meeting and did vote throughout, but due to illness, Mayor Pro Tem Freed ran the meeting. Mayor Pro Tem Freed called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:10 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.072 or 551.087. In regards to Section 551.072, City Manager Bruno Rumbelow reported requested Council approve a Purchase and Sale Agreement with American Sportsman Shooting Center, Inc. regarding 1960 Enchanted Way, and authorize the City Manager to execute same and to take all other necessary action. Motion was made to approve a Purchase and Sale Agreement with American Sportsman Shooting Center, Inc. regarding 1960 Enchanted Way, and authorize the City Manager to execute same and to take all other necessary action. Motion: Slechta Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. REGULAR MEETING Call to Order Mayor Pro Tem Freed called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Jim Fechter delivered the Invocation and led the Pledge of Allegiance. City Council Meeting February 20, 2018 Page 2 JOINT PUBLIC HEARINGS Item 3. Zoning Change Application Z18-01, Conditional Use Permit CU18-02, and Planned Development Overlay PD18-01 (The Preserve) Mayor Pro Tem Freed declared the Public Hearing open. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting to rezone approximately 20.407 acres from "PCD" Planned Commerce Development District and "LI" Light Industrial District to "R-MF" Multi-family District for the development of a multifamily apartment complex. The applicant is also requesting a conditional use permit to allow three stories, a reduction to the parking requirements and a planned development overlay to deviate from but not limited to building separation. The subject property is located at 101 East Glade Road. Applicants Paul Gardner, Bill Dahlstrom, and Andrew Ord made a presentation describing the proposed development and answered questions from the Commission and Council. Development Services Assistant Director Stombaugh answered questions from Council. Linda Broom, 4721 Trevor Trail, Grapevine spoke in favor of this request. John Munaretto, 4645 Trevor Trail, Grapevine spoke in favor of this request. Terry G. Castleberry, 1801 Shenandoah Drive, Euless spoke in favor of this request. Richard Fishel, 3900 Vitruvian Way, Addison spoke in favor of this request. Sixteen letters in support and one letter with concerns were provided to the Commission and Council. Motion was made to close the public hearing. Motion: Luers Second: Wilson Ayes: Oliver, Wilson, Fechter, Tiggelaar, Martin, Luers and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Mayor Pro Tem Freed announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. Commissioner Jim Fechter left the meeting prior to the Commission's deliberations. City Council Meeting February 20, 2018 Page 3 The City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments Cristina Wanger, 2626 Peninsula Drive, Grapevine spoke against a request to abandon a portion of property on Red Bird Lane by the owner of 3539 Red Bird Lane. She also requested a pedestrian trail to connect Red Bird Lane East to Red Bird Lane West. CITY COUNCIL PUBLIC HEARING AND RELATED ITEMS Item 5. City Council to conduct a Public Hearing to receive public input relative to the proposed 44th Year Community Development Block Grant Program (CDBG) street reconstruction protect. Mayor Pro Tem Freed declared the public hearing open. Public Works Director Bryan Beck presented this item in conjunction with item 6 and reported the scope of the proposed project is the reconstruction of the 500 block of South Dooley Street (from Franklin Street to College Street). The current estimated cost of the project is $446,545 of which approximately $212,000 is expected to be provided by Tarrant County through this grant. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Consider authorizing staff to submit an application to Tarrant County for the 44th Year Community Development Block Grant Program (CDBG) street reconstruction project and take any necessary action. Public Works Director Beck presented this item in conjunction with item 5 and reported the scope of the proposed project is the reconstruction of the 500 block of South Dooley Street (from Franklin Street to College Street). The current estimated cost of the project is $446,545 of which approximately $212,000 is expected to be provided by Tarrant County through this grant. Motion was made to authorize the submittal of an application to Tarrant County for the 44th Year Community Development Block Grant Program (CDBG) street reconstruction project. Motion: Spencer Second: Lease Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta City Council Meeting February 20, 2018 Page 4 Nays: None Approved: 7-0 PRESENTATIONS Item 7. Chief Financial Officer to present monthly financial report. Chief Financial Officer Greg Jordan reported that all funds are projected to have a surplus at the end of the year. Unemployment remains below the national average. During Mr. Jordan's presentation, Council considered the recommendations of the Planning and Zoning Commission and then he continued his presentation. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 27. Zoning Change Application Z18-01 (The Preserve) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the zoning change application with a vote of 6-0. Motion was made to approve Zoning Change Application Z18-01 (The Preserve) and Ordinance No. 2018-019. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING ZONING CHANGE Z18- 01 ON A TRACT OF LAND OUT OF THE GREEN W. MINTER SURVEY, ABSTRACT 1083 (101 EAST GLADE ROAD), DESCRIBED AS BEING A TRACT OF LAND LYING AND BEING SITUATED IN THE CITY OF GRAPEVINE, TARRANT COUNTY, TEXAS MORE FULLY AND COMPLETELY DESCRIBED IN THE BODY OF THIS ORDINANCE; ORDERING A CHANGE IN THE USE OF SAID PROPERTY FROM "LI" LIGHT INDUSTRIAL DISTRICT AND "PCD" PLANNED COMMERCE DEVELOPMENT DISTRICT TO "R-MF" MULTI-FAMILY DISTRICT; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND A ZONING CHANGE AND AMENDMENT City Council Meeting February 20, 2018 Page 5 THEREIN MADE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 28. Conditional Use Permit CU18-02 (The Preserve) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-02 (The Preserve) and Ordinance No. 2018-020. Motion: Slechta Second: O'Dell Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS ISSUING CONDITIONAL USE PERMIT CU18-02, ALLOWING THE APPLICANT TO EXCEED THE HEIGHT REGULATIONS, VARY FROM PARKING REQUIREMENTS, AND ALLOW FOR A REDUCTION IN THE FRONT YARD SETBACK IN A DISTRICT ZONED "R-MF" MULTI-FAMILY DISTRICT FOR LOT 1, BLOCKA, GLADE 360 ADDITION (101 EAST GLADE ROAD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Planned Development Overlay PD18-01 (The Preserve) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the planned development overlay with a vote of 7-0. City Council Meeting February 20, 2018 Page 6 Motion was made to approve Planned Development Overlay PD18-01 (The Preserve) and Ordinance No. 2018-021. Motion: Coy Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-021 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS GRANTING A PLANNED DEVELOPMENT OVERLAY PD18-01 TO DEVIATE FROM, BUT NOT BE LIMITED TO, THE BUILDING SEPARATION REQUIREMENTS RELATIVE TO THE "R-MF" MULTIFAMILY DISTRICT FOR LOT 1, BLOCK A, GLADE 360 ADDITION (101 EAST GLADE ROAD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 30. Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Preliminary Plat of Lots 1 and 2, Block A, Glade 360 Addition. Motion: Lease Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Following the consideration of the Planning and Zoning Commission recommendations, Chief Financial Officer Jordan continued his presentation of the monthly financial report. City Council Meeting February 20, 2018 Page 7 NEW BUSINESS Item 8. Consider Resolution No. 2018-013 authorizing the purchase of softball field lighting from Musco Lighting through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard) and authorizing a finance contract with First Security Finance Inc. for financing of said purchase, and take any necessary action. Chief Financial Officer Jordan presented this item to Council and reported the scope of this project will include installation of light structure TLC-LED lights, along with all electrical work plans and specs, at the Oak Grove Softball Field. These lights will be financed over a ten-year period (at approximately $300,000 per year) at 3.95% interest through Musco. Annual payments will be budgeted in the Quality of Life fund. Parks and Recreation Deputy Director Chris Smith answered questions from Council. Motion was made to approve Resolution No. 2018-013 authorizing the purchase and financing of softball field lighting. Motion: Spencer Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SOFTBALL FIELD LIGHTING THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT; AUTHORIZING THE CITY OF GRAPEVINE, TEXAS TO ENTER INTO A PUBLIC PROPERTY FINANCE ACT CONTRACT; AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 9. Consider the mid-year appointments of Kosse Maykus and Neal Cooper to fill vacancies on the Building Board of Appeals. City Council Meeting February 20, 2018 Page 8 Council Member Coy recommended appointing Kosse Maykus as a regular member and Neal Cooper as an alternate member to the Building Board of Appeals. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 10. Consider renewal of an annual contract for office supplies with Office Depot, Inc. through an established Cooperative Agreement with The Cooperative Purchasing Network (TCPN). Chief Financial Officer Jordan recommended renewal of the annual contract for office supplies with Office Depot, Inc. for an estimated budgeted amount of$200,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 11. Consider Resolution No. 2018-014 authorizing the purchase of a Toro Groundsmaster 3280 mower from Professional Turf Products, L.P. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Golf Director Russell Pulley recommended approval of the purchase of a Toro Groundsmaster 3280 mower for a total amount not to exceed $25,004.54. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A TORO GROUNDSMASTER 3280 MOWER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council Meeting February 20, 2018 Page 9 Item 12. Consider Resolution No. 2018-015 authorizing the purchase of VMware support services from SHI Government Solutions through an interlocal agreement with the State of Texas Department of Information Resources (DIR). Chief Technology Officer Tessa Allberg recommended approval of the purchase of VMware support services from SHI Government Solutions for an amount not to exceed $69,198.49. This purchase is for one year of software license maintenance of VMWare for the virtual desktop infrastructure and administration tools. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE VMWARE SUPPORT SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Resolution No. 2018-016 authorizing a sole source purchase of pool furniture from Leisure Creations. Parks and Recreation Director Mitchell recommended approval of the purchase of pool furniture from Leisure Creations in an amount not to exceed $46,687.46. This purchase is to replace furniture that is damaged and/or broken at Dove Waterpark, Dove Sprayground and Pleasant Glade Pool. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE POOL FURNITURE FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE City Council Meeting February 20, 2018 Page 10 Item 14. Consider the renewal of an annual contract for swimming pool maintenance services with Grapevine Pool and Spa. Parks and Recreation Director Mitchell recommended renewal of the annual contract for swimming pool maintenance services with Grapevine Pool and Spa for an estimated budgeted amount of $40,000. The purpose of this contract is to establish fixed annual pricing for swimming pool maintenance services for City aquatic facilities and fountains on an as-needed basis. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 15. Consider Resolution No. 2018-017 authorizing the sole source purchase of a lightning warning system for the Parks and Recreation department from Perry Weather Consulting. Parks and Recreation Director Mitchell recommended approval of the purchase of a lightning warning systems at Meadowmere Soccer Park, Oak Grove Soccer Park and Parr Park from Perry Weather consulting in an amount not to exceed $31,500. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A LIGHTNING WARNING SYSTEM FOR THE PARKS AND RECREATION DEPARTMENT FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 16. Consider the renewal of annual contracts for masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction. Parks and Recreation Director Mitchell recommended approval of the contracts for masonry services with Chibli Stone Works, Inc., Caststone Solutions Co. and Austin Masonry Construction in an estimated annual amount of$40,000. City Council Meeting February 20, 2018 Page 11 Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 17. Consider Resolution No. 2018-018 authorizing the purchase of a bus from Creative Bus Sales through an interlocal agreement with the Houston-Galveston Area Council (H-GAC). Public Works Director Beck recommended approval of the purchase of a bus from Creative Bus Sales for a total amount not to exceed $112,980. The bus, with two wheelchair positions, will be used for Senior Citizens' activities and other recreational functions. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-018 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A BUS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Consider Resolution No. 2018-019 authorizing the purchase of a Ford vehicle from Chastang Ford through an interlocal agreement with the Houston-Galveston Area Council (H-GAC). Public Works Director Beck recommended approval of the purchase of a Ford vehicle for a total amount not to exceed $38,873. The vehicle will serve the Public Works Department as a pipe inspection camera truck. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting February 20, 2018 Page 12 RESOLUTION NO. 2018-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FORD VEHICLE FOR THE PUBLIC WORKS DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 19. Consider Resolution No. 2018-020 authorizing the purchase of Chevrolet Tahoes from Sam Pack's Five Star Chevrolet through an interlocal agreement with the State of Texas Term Contracts Program. Public Works Director Beck recommended approval of the purchase of nine Chevrolet Tahoes for the Police Department for a total amount not to exceed $488,315.01. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHEVROLET TAHOES FOR THE POLICE DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 20. Consider Resolution No. 2018-021 authorizing the purchase of an articulating trench roller from Kirby-Smith Machinery, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of the purchase of an articulating trench roller from Kirby-Smith Machinery, Inc. for a total amount not to exceed $37,880. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting February 20, 2018 Page 13 RESOLUTION NO. 2018-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN ARTICULATING TRENCH ROLLER THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Consider Resolution No. 2018-022 authorizing the purchase of a pipe inspection camera system from Green Equipment Company through an interlocal agreement with the Houston-Galveston Area Council (H-GAC). Public Works Director Beck recommended approval of a pipe inspection camera system from Green Equipment Company for a total amount not to exceed $137,328.37. This equipment is used to visually inspect underground utility lines for evaluation and condition assessment. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A PIPE INSPECTION CAMERA SYSTEM FOR THE PUBLIC WORKS DEPARTMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2018-023 authorizing the purchase of a structural liner to repair a sanitary sewer main from Fuguay, Inc. through an interlocal agreement with The Local Government Purchasing Cooperative (BuyBoard). Public Works Director Beck recommended approval of the purchase of a structural liner from Fuquay, Inc. for a total amount not to exceed $119,939. The structural liner is being purchased and installed in order to repair a structural failure of a 30-inch sanitary sewer main adjacent to Fellowship Way near Fellowship Church. This liner will also prevent other structural failures caused by chemical erosion in this section of line. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta City Council Meeting February 20, 2018 Page 14 Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A STRUCTURAL LINER TO REPAIR A PIPE STRUCTURAL FAILURE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 23. Consider a contract for construction materials and engineering services with Terracon Consultants, Inc. Public Works Director Beck recommended approval of a contract for construction materials and engineering services from Terracon Consultants, Inc. in an amount not to exceed $250,000. The purpose of this contract is to establish third party support for construction materials and engineering services required by the City for capital projects on an as-needed basis. These services will include geotechnical testing, materials testing, asbestos survey and testing, environmental testing, and inspection services. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 24. Consider an agreement with The North Central Texas Council of Governments (NCTCOG) for The Regional Traffic Signal Data Sharing Program and Ordinance No. 2018-018 transferring funds from the Capital Projects Streets Fund and appropriating funds in the Grant Fund. Public Works Director Beck recommended approval of the agreement with NCTCOG and Ordinance No. 2018-018 transferring the funds. As part of this agreement, the NCTCOG will provide $25,000 in funding to secure the $45,000 traffic signal software package. Purchase of the software module will enhance the City's traffic management system by improving access to traffic data from surrounding cities along key transportation corridors. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting February 20, 2018 Page 15 ORDINANCE NO. 2018-018 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROPRIATING $20,000 IN THE CAPTIAL PROJECTS STREETS FUND; TRANSFERRING $20,000 FROM THE CAPITAL PROJECTS STREETS FUND TO THE GRANT FUND; APPROPRIATING $45,000 IN THE GRANT FUND; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 25. Consider the award of an informal request for quote to purchase a replacement pump for the Dove Lift Station from Pump Solutions, Inc. Public Works Director Beck recommended approval of the informal request for quote to replace a pump at the Dove Lift Station for an amount not to exceed $21,315. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Spencer, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 26. Consider the minutes of the February 6, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. ADJOURNMENT Motion was made to adjourn the meeting at 8:27 p.m. Motion: Slechta Second: Coy Ayes: Tate, Freed, Spencer, Tate, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 6th day of March, 2018. APPROVED: William D. Tate Mayor City Council Meeting February 20, 2018 Page 16 ATTEST: GRAD A. o) wti i>c ra Tara Brooks City Secretary City Council Meeting February 20, 2018 Page 17