HomeMy WebLinkAbout2018-05-17 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, MAY 17, 2018 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through May 14, 2018
D. Minutes from the Resident Advisory Meetings held April 20, 2018
NEW BUSINESS
2. Consideration of the minutes from the April 26, 2018 meeting and take any necessary action.
3. Consideration and approval of Resolution 18-06, to approve the Executive Director to enter into a
contract with Terracare Associates for lawn care.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT
REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE
GRAPEVINE HOUSING AUTHORITY OFFICE AT (8 17) 488-8132 AT LEAST 24 HOURS IN
ADVANCE OF THE MEETING. REASONABLE ACCOMMODATIONS WILL BE MADE TO
ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE
1993 TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA
WAS PREPARED AND POSTED ON THIS THE 14" DAY OF MAY 2018 BY 4:30 P.M.
e Everett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 17th day of May
2018 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Constituting a quorum, with the following also present:
Jane Everett
Greg Jordan
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
Executive Director
CFO City of Grapevine
Chairman Troeger called the meeting to order at 4:30 p.m.
Item #1 Reoort of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through May 14, 2018.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board there have been changes to the current Capital Funds and
corresponding projects.
C. Report of Public Housina Activity and Issues
The Executive Director reported both the Public Housing Coordinator and the Assistant Housing Coordinator
positions have been filled with permanent employees.
During the last rain storm there was some damage to the roofs so GHA is going to contact TML, the
insurance company, to see about getting them inspected. The roofs were last replaced in 2000.
GHA is going to apply for an Emergency Safety and Security Grant to install cameras on the parking lots,
add/replace fencing and possibly install security screens on the specific windows.
D. Minutes from the Resident Advisory Meetings held March 16 2018
The Board was provided the minutes from the April 20, 2018 Resident Advisory Board meeting. The
Executive Director shared a presentation she made to the residents at the meeting.
NEW BUSINESS
Item #2 - Consideration of the minutes from the April 26 2018 meeting and take any necessary action
The Board was provided the minutes from the April 26, 2018 meeting for approval.
Commissioner Rice moved and Commissioner McHugh seconded to accept the April 26, 2018 minutes as presented.
Ayes: Troeger, McHugh, Rice & Anderson
Nays: None
Absent: None
Motion passed.
Item #3 - Consideration and aooroval of Resolution 18-06 to approve the Executive Director to enter into a contract
with Terracare Associates for lawn care.
The contract with The Lawn Firm expired March 30, 2018. The Executive Director provided the Board with the bid
from TerraCare Associates for the lawn maintenance. This bid would provide additional services for less funds.
Commissioner McHugh moved and Commissioner Anderson seconded to approve Resolution 18-06 to approve the
Executive Director to enter into a contract with TerraCare Associates for lawn maintenance.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner McHugh moved and Commissioner Anderson seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice & Anderson
Nays: None
Absent: None
Motion passed. Meeting adjourned at 4:52 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 28th DAY OF JUNE 2018.
APPROVED:
Linda Troeger, Chair
ATTEST:
Executive Director