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Home My WebLink About2018-06-28 Regular Meeting AGENDA GRAPEVINE HOUSING AUTHORITY BOARD OF COMMISSIONEIRS MET"I'ING THURSDAY.JUNE'25,24318 AT 4:30 P.M. GRAPEVINE HOUSING AUTHORITY Of-'FICE 131 STARR PLAC ',GRAPEVINI",TEXAS PUBLIC HEARING 4:30 1. Public Hearing to obtain input from the city residents in reference to the Agency's Admissions& Continued Occupancy Policy, Dwelling Lease,Addenclums and Agency Policies, CALLTO ORDER CITIZENS COMMENTS REGULAR MEE'll-ING 2 lZEpORj Of" I'l 11 F I XI C U,I, TI ON A L,ON 1,Y) , lVEDIRECITOR(INFORMA A. Rent Delinquency and Information Sheet B. Capital Funds Report and Work.in Progress C. Report of Public Housing Activity and Issues through June 25. 2018 D. Minutes firom the Resident Advisory Meeting field May,2018,picnic June 8th NI 1WB L J-SIN.-I--"SS 1 Consideration ofthe minutes from the May 17,2018 meeting and take any necessary action. 4. Consideration and acceptance of Resolution No. 18-07 of Public I fearing comments and approval of the Agency's Admission&Continued Occupancy Policy,Dwelling]...ease.Addendurnsand Agency Policies-,and take any necessary action. 5. Consideration and acceptance of the April 2W8 monthly financial statements and take any necessary action. 6. Report by the Ex Officio member of the Senior Advisor),Board on the June 5,20113 meeting. ADJOURNMENT IF YOU PLAN TO ATTEND fIJIS PUBLIC MFETING AND HAVE A DISABII.,I'I'Y'I'IIA'I'IZEQtJIRES SPECIAI E' - ARRANGEMNTS ATTI It"MEETING. E C PLEASON'I'ACT'ITIE,GRAPEVINE HOUSING AUTHORITY OFFICE AT(817)488-8132 AT'LEAST'24 HOURS IN ADVANCE Ol"THE MEE-l'ING. REASONABLE ACCOMMODA TIONS WILL BE MADE TO ASSIST YOUR Nf...EDS. IN ACCORDANCE' WITH TEXAS GOVERNMENTCODE,CHAPTER 5.51.001 et seq,ACTS OFTHE 1993 TEXAS Lf1,.'.GISLATLTRE,THE SPECIAL BOARD OF COMMISSIONERS ME'ETING AGENDA WAS PREPARED AND POSTED CDN (THIS TI HIS 25th DAY COIF JUNE BY 4:30 P.M. J ,ne Vverett,Executive Director State of Texas County of Tarrant City of Grapevine The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular Session on this the 28th day of June 2018 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit: Linda Troeger Chair Bonnie McHugh Vice -Chair Karen Rice Finance Officer Teri Rhodes -Cantu Commissioner Ethel Anderson Resident Commissioner Constituting a quorum, with the following also present: Jane Everett Greg Jordan Emma Smith Barbara Smith Creusa Madeira Janke Lewis Rosa Morales Debbie Granger PUBLIC HEARING called to order at 4:33 Executive Director CFO City of Grapevine Resident Resident Resident Resident Resident Resident Item #1 Public_Hearinq to obtain input from the citv residents in reference to the Agencv's Admissions & Continued Occupancy Policy, Dwelling Lease. Addendums and Agency Policies. No citizen comments. Public Hearing closed 4:35 CITIZENS COMMENTS No Citizen comments. REGULAR MEETING - CALL TO ORDER Chairman Troeger called the meeting to order at 4:35 p.m. Item #2 Report of the Executive Director (Informational Only) A. Rent Delinnuencv and Information Sheet The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders and statistical information for the waiting list for Public Housing through June 23, 2018. B. Capital Funds Report and Work in Progress The Executive Director reported to the Board there have been changes to the current Capital Funds and corresponding projects. The Board was also informed the 2018 Capital Funds were now available. The Executive Director updated the board on the hot water heater replacement project and explained that since Longhorn Plumbing is on property they can install the budgeted 11 water heaters from the 2018 Capital Funds. The formal approval will be conducted at the July meeting. C. Report of Public Housing Activity and Issues The Grapevine Housing Authority is participating in the Grapevine Police Department Multi -housing Crime Free Program. D. Minutes from the Resident Advisory Meetings held March 16 2018 The Board was provided the minutes from the May 18, 2018 Resident Advisory Board meeting and the picnic June 8'^. Feedback from the picnic was, "It was the best picnic ever!" NEW BUSINESS Item #3 - Consideration of the minutes from the May 17. 2018 meeting and take any necessary action. The Board was provided the minutes from the May 17, 2018 meeting for approval. Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to accept the May 17, 2018 minutes as presented. Ayes: Troeger, McHugh, Rice Rhodes -Cantu & Anderson Nays: None Absent: None Motion passed. Item #4 - Consideration and acceptance of Resolution No. 18-07 of Public Hearinq comments and approval of the Agency's Admission & Continued Occupancy Policy Dwelling Lease Addendums and Agency Policies and take any necessary action. The Board asked questions regarding proposed changes to policy and the ACOP; decisions were made on preferred wording or actual policy. Commissioner Rice moved and Commissioner McHugh seconded to accept the Admission & Continued Occupancy Policy, Dwelling Lease, Addendums and Agency Policies as amended. Ayes: Troeger, McHugh, Rice Rhodes -Cantu & Anderson Nays: None Absent: None Motion passed Item #5 -Consideration and acceptance of the April 2018 monthly financial statements and take any necessary action. The Board was provided electronic financial statements for the month of April 2018. Commissioner Rice reviewed the financial statements and found them to be acceptable. Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to approve the April 2018 financial statements. Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson Nays: None Absent: None Motion passed Item #6 - Report by the Ex Officio member of the Senior Advisory Board on the June 5 2018 meeting Commissioner Rhodes -Cantu attended the Senior Advisory Board meeting and provided the Board with the following update: • There will be a dance July 28 from 5-8 pm, the REC bus will pick up folks needing a ride. • The REC is replacing 2 new buses. No action taken. ADJOURNMENT Commissioner Rice moved and Commissioner Anderson seconded that the meeting be adjourned. Ayes: Troeger, McHugh, Rice Rhodes -Cantu & Anderson Nays: None Absent: None Motion passed. Meeting adjourned at 5:19 p.m. PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY ON THE 26th DAY OF JULY 2018. APPROVED: LLr--�cl Lj k Yom, Linda Troeger, Chair ATTEaT: W OV -t t Jane Everett, Executive Director