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HomeMy WebLinkAbout2018-07-18 Regular Meeting AGENDA BOARD OF DIRECTORS ANNUAL MEETING GRAPEVINE HERITAGE FOUNDATION-ADVISORY BOARD WEDNESDAY, JULY 18, 2018 AT 5:00 PM GRAPEVINE CONVENTION &VISITORS BUREAU 2ND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS I. Call to Order of Annual Meeting — Dr. Curtis Ratliff II. Citizen Comments III. Introduction of new appointee to Grapevine Heritage Foundation Advisory Board: Courtney Fray IV. Oath of Office Administered to: Fray, Hummer, Perkins, Ratliff and Stanfield V. Consider Minutes of the June 20, 2018 Regular meeting. VI. Old Business A. Membership Report—Janet Perkins B. Nash Farm Report— Melva Stanfield and Cody Jolliff C. Sponsorship Report— Balla Wright D. Palace Arts Center Report— Paula Newman VII. New Business A. Consider 2018-19 GHF Budget and take any necessary action. — David Klempin and Cody Jolliff B. Update on GHF Scholarship— Dr. Curtis Ratliff C. Update on 2019 GHF Calendar—Janet Perkins D. Update on 2018 Candlelight Tour of Homes-Twelfth Annual, November 2-3, 2018— Mary Bush VIII. Distribution of Liaison Reports A. Grapevine Historical Society Liaison Report— Frances Jensen B. Grapevine Historic Preservation Commission — Balla Wright C. Grapevine Convention and Visitors Bureau Report— Paula Newman D. Historic Grapevine Township— David Klempin IX. Adjournment The next meeting of the Grapevine Heritage Foundation will be held in the Second Floor Board Room of the Grapevine Convention & Visitors Bureau on Wednesday, August 15, 2018, at 5:00 pm at 636 South Main Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted by the 13th day of July, 2018 at 5:00 pm. C6&N-GQ P-ein—err- David Klempin Manager, Heritage Programs & Preservation 18 July 2018 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) Advisory Board met at 5:00 p.m. on Wednesday, July 18, 2018 in the Grapevine Convention & Visitors Bureau 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051 for their regular scheduled monthly meeting. Curtis Ratliff Melva Stanfield Balla Wright Janet Perkins Sue Franks Becky Hummer Frances Jensen Mike Lease Chairman Vice Chairman Treasurer Secretary Member Member Member City Council Liaison The above constituting a quorum with member(s) Sue Franks and Patricia Stinson absent. With the following city staff present: Paula Newman Managing Director of Administration & Operations, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Cody Jolliff Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5 p.m. and thanked all for attending. II. NEW MEMBER INTRODUCTION Chairman Ratliff introduced new appointed member Mrs. Courtney Fray to the board. III. OATH OF OFFICE The oath of office was administered to new member Fray and to returning members Hummer, Perkins, Ratliff and Stanfield. IV. CITIZEN COMMENTS There were no citizen comments. 1 July 18, 2018 18 July 2018 Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. V. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the June 20, 2018 meeting. Becky Hummer seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Perkins, Hummer and Jensen) Nays: None Absent: Franks and Stinson Treasurer and Scholarship Committee member Balla Wright introduced the Grapevine Heritage Foundation's 2018 Scholarship recipient, Morgan Boyette, to the board. Miss Boyette will attend Oklahoma State University with a major in Zoology for a pre - Veterinarian degree. OLD BUSINESS Secretary Janet Perkins reported the Foundation had 215 active members in June; and received donations totaling $65. Approximately 50 letters for membership renewals were personalized, at the meeting, to be mailed. Vice Chairman Melva Stanfield reported Nash Farm had 123 attendees for the First Friday program, conducted eight interpretive tours, a wedding rental for 67 guests, the always popular Dairy Day program had 303 attendees and the Parks Goat Yoga at the Farm had been popular again bringing the month's attendance total to 1,450 in June. July's First Friday had 149 attendees, 13 tours completed thus far in July with five tours scheduled for the last half of July, the Ice Cream Social had 350 guests yielding a total of 1,041 visitors thru July 18. Farm Manager Cody Jolliff reported the Join the Nash Farm Volunteer posters were being distributed with a volunteer drive scheduled for the afternoon of August 4 and another opportunity to be scheduled later. He reminded the board of the Skills and Trades Exposition with various activities. Cody passed around his Cotton Belt Railroad Employee Records book to be filled in by guests attending the Summer Blast Grapevine Rails program. The Farm is participating with the records book, a make your own luggage tag and courses on packing to travel by 19th century rail; button pins will be given as guests visit each stop beginning with the museums and continuing on to Nash Farm. Barn Dance tickets are now available online, a few already have been purchased. He passed around photographs of the folks attending the Ice Cream Social in beautiful period appropriate clothing; the Texas Vintage Society had 30 members attend dressed in 1920's clothing. Everyone really enhanced to make a fun and great evening. Vice Chairman Stanfield complimented staff for all the homemade ice cream they provided. 2 July 18, 2018 18 July 2018 Treasurer Wright complimented the great 1920's clothing worn, Chairman Ratliff thanked Cody for another great event. Treasurer Balla Wright said she had no new news to report. Paula Newman reported the Palace Arts Center's Christmas in July ticket sales were strong for the December programming with 1,000 tickets sold for The Texas Tenors, some purchasing tickets for all Christmas programs. This summer's movies have been well attended with 200 to 220 attending each movie. City Council approved to update, to current technology, the existing PAC audio and visual equipment and public rentals. NEW BUSINESS David Klempin and Cody Jolliff presented to the board the proposed budget numbers for the Foundation's FY 2018-19 Budget. Cody directed them through the proposed numbers saying changes were few, but positive; he noted the Joe Wright memorial donations and a 32 percent increase in programming. He pointed out the branded merchandise in the Farm Store with sales at $500 for total year when he came two years ago, and now at near $10,000 with the increase in activities. He continued with the Palace Arts Center projections and showing more movies. Frances Jensen said the CVB was doing a great job on marketing and social media, admission prices were raised $1 a couple of years ago to $6 and advised it was best to stay there for now. Vice Chairman Stanfield asked how many were movie passes and discounts; Paula Newman answered yes some, GHF stays down a bit. Vice Chairman Stanfield asked about the Nash Farm expenses break-out with the horses and animals Ken and Ann Murray bring — Cody said they always donate their services. Vice Chairman Stanfield asked for the Foundation to recognize the Murray's generosity to the Farm at the Annual Meeting; she then asked about "professional services", if for a facilitator and was answered yes; Council Liaison Mike Lease noted it was time to do again, Chairman Ratliff agreed. Melva Stanfield made the motion to approve the Grapevine Heritage Foundation's FY 2018-19 Budget as proposed; Janet Perkins seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Perkins, Hummer and Jensen) Nays: None Absent: Franks and Stinson As the 2018 scholarship was addressed at the beginning of the meeting, Chairman Ratliff then called on Janet Perkins for the update on the 2019 GHF Calendar. Secretary Perkins said the 2019 calendar should be completed in September. Chairman Ratliff commended the committee for being way ahead of schedule. He thanked each and every member of this year's team; and asked if anyone had any questions. Mary Bush updated the board with the 2018 Candlelight Tour of Homes committee of Vice Chairman Stanfield, new board member Courtney Fray, co-chairs Frances Jensen and Kayte Roberts, staff members David Klempin, Cody Jolliff and Mary Bush met on July 10. Nominated houses were discussed, and having a 45 -minute docent training session followed by questions and answers; Courtney, Frances and Kayte volunteered 3 July 18, 2018 18 July 2018 to find a training venue. As of now, all focus is for homeowner's houses to tour; and docents to make the tour work. Now confirmed are one business and one residential home. The call for docents was announced at this morning's Historic Downtown Grapevine Merchants Association meeting; two docents came forward to volunteer for the November 2 — 3, 2018 tour activities. DISTRIBUTION OF LIAISON REPORTS Grapevine Historical Society (GHS) — Liaison Frances Jensen said the first time she attended a Historical Society, four years ago, it was the same subject presented by Marvin Applewhite, curator of the Applewhite-Clark Exhibit at the Texas Cowboy Hall of Fame in the Fort Worth Stockyards. His exhibit features General Gano and other well- known Texas icons who were involved in the Texas Republic and its struggle to gain independence from Mexico. He presented the history of Richard Gano who moved to the Grape Vine Prairie from Kentucky in 1859. Gano was a physician and a minister; at 12 years old he had entered college and at age 19 completed medical school. He joined the Civil War in 1861, eventually achieving the rank of Brigadier General. Mr. Applewhite's history spanned to modern day with Richard Gano's granddaughter being the mother of Howard Hughes. The July program will be PARKLAND HOSPITAL -A Rich Historic Legacy In 1890, Dallas was a frontier town with medical care delivered by doctors on horseback. In 1894 with the building of Parkland Hospital, Dallas grew and felt the pain of the polio epidemic, world wars, and the Kennedy assassination. This is the story of Parkland Hospital and its 120 -year journey from frontier medicine to becoming one of the world's premier medical centers. Parkland's past is told through photographs and stories collected by John W. Boyd, MD, a physician in the Dallas area for the past 30 years. Dr. Boyd promises `never seen before' photographs relating to the Kennedy assassination. Historic Preservation Commission (HPC) — Balla Wright said the meeting had many staff approved Certificate of Appropriateness applications to sign off on. Chairman Shope announced Ted R. Ware had resigned from the Commission, and tonight was celebrating his 66th wedding anniversary. There was one case for a property in the D.E. Box Addition for outside additions by former Dallas Cowboy player Dat Nguyen. Grapevine Convention & Visitors Bureau (CVB) — Paula Newman reported the CVB had been very busy with GrapeFest preparations for September 13, 14, 15 and 16; the 2018 GrapeFest poster was unveiled last week and has been posted around town. Our graphic designer artist for this poster is Scott Baker, you may have noticed his work on the Texas Wine Tribute invitation you received from the CVB, he is very talented and creative. The CVB will go before Council in August to request updates for the Palace Arts Center. The Festival & Events team attended the Texas Festivals and Events Association conference and returned with many awards for marketing the best poster, printed materials, best new event, wine tasting trails, vendor/supplier and onsite decorating. 4 July 18, 2018 18 July 2018 Grapevine's wine crusher truck, Miss Grapevine, was the centerpiece of several events there. The Sales team mission to Japan was reported by Tamer Attia. Historic Grapevine Township — David Klempin reported still many Certificates of Appropriateness applications; the Dat Nguyen home for his wife and five children; and still no sale of the McPherson Farmhouse — lots of interest, but no buyers. Costs for the completion of the McPherson Farmhouse will be similar to the costs for the Blevins House's electrical, plumbing and HVAC. Chairman Ratliff suggested perhaps architectural renderings of what the house could be with 21St century amenities. Secretary Perkins questioned promoting the McPherson Farmhouse on the upcoming Candlelight Tour of Homes, Chairman Ratliff said we were avoiding unfurnished homes as not what the public comes to see; and we are hoping it is sold by then. David Klempin advised the Foundation of the application to demolish the home at 314 East Franklin Street. The home had belonged to Mr. Robert Stark a longtime friend and activist with Mayor B.R. Wall's mission to aid the Pitcairn Islanders. Their contact was by short-wave radio in Mr. Stark's Ham Radio office (behind this home) reaching 7,000 miles to communicate the needs of our first Sister City. Mayor Wall's mission is represented by the bronze in front of City Hall, the box at his feet represents the collection box he kept in his office to collect for the Pitcairn Islander's needs. After Mayor Wall's death, Mr. Stark continued his mission work. The board agreed to speak at the upcoming meeting supporting the need to save this part of Grapevine's heritage. This property is listed in the National Register District East of Main as a contributing structure. Dr. Ratliff called for all future meeting agendas to include a generic listing to discuss efforts needed from the Foundation for the preservation of Grapevine's heritage. DISCUSSION Mary Bush reminded all — this is The Grapevine Heritage Foundation Presents the 2018 Candlelight Tour of Homes; please mark your calendars for November 2 and 3, 2018 to support our event. ADJOURNMENT Janet Perkins, seconded by Frances Jensen, made the motion to adjourn the meeting at 6:31 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Wright, Perkins, Hummer and Jensen) Nays: None Absent: Franks and Stinson 5 July 18, 2018 18 July 2018 PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE JULY 18, 2018 MINUTES, ON THIS THE 15TH DAY OF AUGUST 2018. ATTEST: APPROVED: SECRETARY 6 July 18, 2018