HomeMy WebLinkAbout2018-07-26 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JULY 26, 2018 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through July 23, 2018
D. Resident Advisory Meeting update on Christmas Party planning
E. Quarterly Investment Report for June 30, 2018
NEW BUSINESS
2. Election of Officers and Ex Officio member to the Senior Citizens Advisory Board and take any
necessary action.
3. Consideration of the minutes from the June 28, 2018 meeting and take any necessary action.
4. Consideration and acceptance of Resolution No. 18-08 to approve the Executive Director to enter
into a contract with Longhorn Plumbing to replace 11 water heaters with 2018 Capital Funds.
5. Consideration and acceptance of the May 2018 monthly financial statements and take any necessary
action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 23th DAY OF JULY BY 4:30 P.M.
Jan(!jet, •ett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 26th day of July 2018 in the Conference Room of the Grapevine Housing Authority, with the
following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Teri Rhodes -Cantu
Commissioner
Ethel Anderson
Resident Commissioner
Constituting a quorum, with the following also present:
Jane Everett Executive Director
Duff O'Dell City Council Liaison
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
Chairman Troeger called the meeting to order at 4:30 p.m.
Item #1 Report of the Executive Director (Informational Only
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through July 23, 2018.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board an additional 22 hot water heaters have been installed. HUD
has awarded GHA $151,751 of Capital Funds for 2018, an increase from the usual award of $99,000.
C. Report of Public Housing Activity and Issues
HUD is asking all Public Housing Authority's to create a disaster recovery plan. The Executive
Director will work with the City to draft one for GHA.
GHA had one unit with fungal growth in the air conditioner duct board. The office is in the process
of getting the duct board cleaned.
GHA had a unit with a sagging ceiling. The ceiling has been replaced and insulation blown in the
attic. The residents stayed in a hotel while the work was completed.
D. Resident Advisory Board update on the Christmas Party
The Christmas Party is normally held at the Bessie Mitchell House, this year it is under renovation and GHA
is looking for another venue. The Board is looking into renting the Elks Lodge.
E. Quarterly Investment Report for June 30, 2018
The Executive Director presented the Quarterly Investment Report to the Board of Commissioners.
NEW BUSINESS
Item #2 — Election of Officers and Ex Officio member to the Senior Advisory Board and take any necessary action
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to keep the slate of officers as is:
Chair
Linda Troeger
Vice Chair
Bonnie McHugh
Financial Officer
Karen Rice
Ex Officio Member of the Senior Advisory Board
Ted Rhodes -Cantu
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed.
Item #3 - Consideration of the minutes from the June 28 2018 meeting and take any necessary action
The Board was provided the minutes from the June 28, 2018 meeting for approval.
Commissioner Rice moved and Commissioner McHugh seconded to accept the July 26, 2018 minutes as presented.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed.
Item #4 - Consideration and acceptance of Resolution No 18-08 to approve the Executive Director to enter into a
contract with Longhorn Plumbing to replace 11 water heaters with 2018 Capital Funds
The Board was presented with information regarding the replacement of 11 older and failing water heaters.
Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to approve the Executive Director to
enter into a contract with Longhorn Plumbing Services to replace 11 water heaters.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
Item #5 - Consideration and acceptance of the April 2018 monthly financial statements and take any necessary
action.
The Board was provided electronic financial statements for the month of May 2018. Commissioner Rice
reviewed the financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to approve the May 2018
financial statements.
Ayes: Troeger, McHugh, Rice, Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice Rhodes -Cantu & Anderson
Nays: None
Absent: None
Motion passed. Meeting adjourned at 5:09 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 27th DAY OF SEPTEMBER 2018.
APPROVED:
Lind n chi
Linda Troeger, Chair
ATTEST:
Jane Everett,
Executive Director