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Home My WebLink About2010-01-05 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, JANUARY 5, 2010 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss tree transfer to Ted R Ware Plaza/Settlement to City Musuem. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Workshop Agenda was prepared and posted on this the 31st day of December, 2009 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Cifiy C�uncil of the City of Grapevine, Texas met in Workshop on this the 5th day of Ja;�uary, 20�10 at 7:00 p.m. in the City Council Conference Room, Second Floor,200 South .�i/lain Street, wi;h the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Connor Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 7:02 p.m. ITEM 1. DISCUSS TRANSPLANTING TREES Convention &Visitors Bureau Director P. W. McCallum and Assistant Parks& Recreation Director Kevin Mitchell briefed the City Council regarding transplanting two Live Oak trees from the Gazebo on Main Street to the Ted R. Ware Plaza/Settlement to City Museum area. Following discussion, it was the consensus that the two trees be transplanted from the Gazebo to the Plaza/Museum area. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 7:10 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None 01 J05/1 Q PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day af January, 2010. APPROVED: r�� William D. Tate Mayor ATTEST: c_ �inda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING - TUESDAY, JANUARY 5, 2010 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 31 st day of December, 2009 at 5:00 p.m. Q � Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 5th day of January, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member const:t;:ting a Guorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Connor Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:13 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 01/05/10 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:23 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of January, 2010. APPROVED: � � William D. Tate Mayor ATTEST: � Ct� Lin a uff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, JANUARY 5, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Mayor Pro Tem C. Shane Wilbanks CITIZEN COMMENTS NEW BUSINESS 1. Consider authorizing an interlocal agreement with the Town of Flower Mound for water and wasterwater service for Rockledge Park and take any necessary action. 2. Consider authorizing the purchase of Smoke Alarms under a grant from the Department of Homeland Security and take any necessary action. CONSENT AGE;�JDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 3. Consider approval of a resolution for Data Backup Services Annual Contract to One Safe Place. Assistant City Manager recommends approval. 4. Consider renewal of the Janitorial Services Annual Contract with Regent Services. Public Works Director recommends approval. 5. Consider approval of a resolution for Portable Toilet Rental Services Annual Contract �:vith United Site Services. Parks & Recreation Director recommends approval. � 6. Consider renewal of the City Facility Roofs Preventative Maintenance Annual Contract with Tremco, Inc. Public Works Director recommends approval. 7. Consider the minutes of the December 15, 2009 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours�n advance of the meeting. Reasonable accommodations will be made to assist your need�. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 31st day of December, 2009 at 5:00 p.m. Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 5th day of January, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager Doug Connor Assistant City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate callecJ the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Mayor Pro Tem Wilbanks delivered the Invocation and led the Pledge of Allegiance. ITEM 1. INTE_RLOCAL AGREEMENT.TOWN OF FLOWER MOUND ROCKLEDGE PARK, WATER AND WASTEWATER SERVICE Parks & Recreation Director poug Evans recommended approval of an interlocal agreement with the Town of Flower Mound for water and wastewater service in Rockledge Park. The agreement would be in place when it is determined water and wastewater service is needed in the future Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wil�anks, Spencer, Stewart, Freed, Lease & Coy Nays: None � 01/05/10 ITEM 2. PURCHASE SMOKE ALARMS Fire Chief Steve Bass recommended approval of the purchase of 3,000 smoke alarms from Complete Packaging &Shipping, Inc. in the amount of$44,880.00. The City of Grapevine applied for and received a grant from the Department of Homeland Security, Fire Prevention and Safety grant program to initiate a smoke detector program within the City. The goal of the program is to ensure that operational smoke alarms are located in high hazard residential areas. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 3. Resolution, Data Backup Services Annual Contract Assistant City Manager recommended approval of a resolution for a Data Backup Services Annual Contract #o One Safe Place in the total amount of $54,000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prnvailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2010-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO DECLARE ONE SAFE PLACE A SOLE SOURCE PROVIDER FOR DATA BACKUP SERVICES AND ESTABLISH AN ANNUAL CONTRACT FOR THE SERVICES AND PROVIDING AN EFFECTIVE DATE Item 4. Renew, Janitorial Services Annual Contract Public Works Dirf�ctor recommended approval of the renewal of the Janitorial Services Annual Contract v�ith Regent Services in an amount not to exceed $209,281.84. 2 01/05/10 Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 5. Resolution. Portable Toilet Rental Services Annual Contract Parks & Recreation Director recommended approval of a resolution for Portable Toilet Rental Services Annual Contract with United Site Services through an existing interlocal agreement with the City of Fort Worth in an amount not to exceed $25,000.00. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended pr�vailed by the following vote: Ay�es: �i�ate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy f�p�s: I�i�n� RESOLUTION NO. 2010-02 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PORTABLE TOILET RENTALS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 6. Renew, Citv Facility Roofs Preventative Maintenance Annual Contract Public Works Dir�ctor recommended approval of the renewal of the City Facility Roofs Preventative Mai�tenance Annual Contract with Tremco, Inc. Motion by Counc�l Member Stewart, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 7. Consideration of Minutes City Secretary recommended approval of the minutes of the December 15, 2009 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Lease, to approve as recommended pravailed by the following vote: 3 01/05/10 Ayes: Tate, Wilk-anks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the meeting at 7:50 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of January, 2010. APPROVED: :��' William D. Tate i Mayor ATTEST: Linda Huff City Secretary 4