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Home My WebLink About2010-03-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 2, 2010 AT 5:15 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Deliberate the appointment, employment and duties of a City lobbyist pursuant to Section 551.074, Texas Government Code; and B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Sections 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 26th day of February, 2010 at 5:00 p.m. �C��. J d' C. Brown A istant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of March, 2010 at 5:15 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 5:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (,'�) Delib�rate the appointment, employment and duties of a City lobbyist pursuant to Section 551.074, Texas Government Code; Note: City Attorrey John F. Boyle, Jr. arrived at the meeting. (B) conferenc= with City Manager and Staff to discuss and deliberate commercial and fir�ancial inf�rmation received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, all members of the City Council were present with the exception of Council Member Spencer. 03/02/10 Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Regarding Section 551.074,Texas Government Code, City Manager Rumbelow requested authorization for the City Manager to enter into a lobbying services contract with Fred Hill, doing business as Solutions for Local Control, for legislative consulting services in Austin. Council Member Coy, seconded by Council Member Freed,offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Absent: Spencer Note: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. Note: Council Member Spencer returned to the Regular City Council meeting. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of March, 2010. APPROVED: �,f/� William D. Tate Mayor ATTEST: Linda uff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MARCH 2, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Roy Stewart CITIZEN COMMENTS PRESENTATION 1. Mayor Tate to present a plaque to Ms. Jenny Maxwell who received the 2009 Texas Amateur Athletic Federation Female State Athlete of the Year. 2. Mayor Tate to present Ms. Denise Harris a proclamation declaring "March for Meals Awareness Month" in Grapevine. 3. Mr. Dick Rudell to update the City Council regarding the Southwest to Northeast Commuter Rail Project (The T). 4. Presentation by Ms. Selma Stockstill, Public Information Officer with NorthGate Constructors, regarding their public information/outreach efforts relative to the DFW Connector. NEW BUSINESS 5. Consider approval of Amendment No. 3 to the 2008 Sanitary Sewer Improvements Phase 2 design contract with GSWW, Inc. and take any necessary action. 6. Consider authorizing the purchase of an Ultra Violet System for City swimming pools and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 7. Consider extending the existing Bank Depository Agreement with Legacy Texas Bank for three years. Administrative Services Director recommends approval. 8. Consider approval of an Adopt-An-Area agreement with Edward Jones Investments/Tammy Kesterson for a portion of Champagne Boulevard. Parks & Recreation Advisory Board and Parks & Recreation Director recommend approval. 9. Consider approval of Law Enforcement Uniforms Annual Contract with GST Public Safety, LLC through an interlocal agreement with Tarrant County. Police Chief recommends approval. 10. Consider authorizing the purchase of a mini-excavator for the Wastewater Division. Public Works Director recommends approval. 11. Consider renewal of the Pavement Marking and Striping Services Annual Contract to Texas Highway Markings, Inc. Public Works Director recommends approval. 12. Consider the minutes of the February 16, 2010 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 26th day of February, 2010 at 5:00 p.m. J d' C. Brown Assistant City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of March, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:50 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM_ 1. PRESENTATION. FEMALE STATE ATHLETE OF THE YEAR Mayor Tate presented a plaque to Ms. Jenny Maxell who received the 2009 Texas Amateur Athletic Federation Female State Athlete of the Year. She began competitive swimming with the City of Grapevine summer swim team at age eight and just completed her tenth year. She qualified for the State meet each of those ten years and she will carry the torch and light the cauldron at the opening ceremonies of the 25th Games of Texas in Waco. Jenny expressed her appreciation to the City of Grapevine and the Parks & Recreation Department for their youth programs. ITEM 2. PRESENTATION, PROCLAMATION MARCH FOR MEALS AWARENESS MONTH 03/02/10 Mayor Tate presented a proclamation to Ms. Denise Harris from Meals on Wheels, Inc. of Tarrant County declaring "March for Meals Awareness Month" in Grapevine. Ms. Harris expressed appreciation to the over 5,000 volunteers who deliver hot meals to more than 985,000 Tarrant County residents annually. ITEM 3. PRESENTATION, UPDATE COMMUTER RAIL PROJECT (THE T� Mr. Dick Rudell, President of The T, updated the Council regarding the status of the commuter rail project from southwest Fort Worth into DFW Airport. He noted the land purchases for the park and ride stations,finalizing the Environmental Impact Statement this fall, final design of the project to be completed by 2011 with construction during 2012 and 2013 with the commuter rail operational in 2013. He noted that the projected ridership is approximately 18,000 per day. ITEM 4. PRESENTATION, NORTHGATE CONSTRUCTORS, DFW CONNECTOR Public Works Director Matt Singleton introduced Ms. Selma Stockstill, Public Information Officer with NorthGate Constructors, who briefly reviewed their progress in working with Irving, Grapevine and Southlake regarding the DFW Connector project. She also commented on their outreach efforts to connect with the different groups (schools and hotels)that will be affected by the project. She noted they were working with all three cities and DFW Airport along with all of their emergency responders to be able to deal with any crisis that might arise. ITEM 5. AMENDMENT NO. 3, 2008 SANITARY SEWER IMPROVEMENTS PHASE 2 DESIGN CONTRACT, GSWW, INC. Public Works Deputy Director Stan Laster recommended approval of Amendment No. 3 to the 2008 Sanitary Sewer Improvements Phase 2 design contract with GSWW, Inc. in the amount of$26,195.00. Amendment No. 3 to the design contract is for additional survey, easement preparation and basic engineering services needed for open cut replacement of sanitary sewer in two separate locations. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. AUTHORIZE PURCHASE, ULTRA VIOLET SYSTEM, SWIMMING POOLS Aquatics Supervisor Randy Sell recommended approval of the purchase of an Ultra Violet System for the three City swimming pools in the amount of$65,500.00 from Texas Aquatic Supply. The ultra violet system acts as a secondary sanitation system for the pool water. 2 03/02/10 Motion by Council Member Spencer, seconded by Mayor Pro Tem Wilbanks, offered a motion to approve as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Bruno Rumbelow removed Item 11 Renew Pavement Marking and Striping Services Annual Contract. Item 7. Extend Existing Bank Depositorv Agreement, Leqacy Texas Bank Administrative Services Director recommended approval of extending the existing Bank Depository Agreement with Legacy Texas Bank for three years. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 8. Approve Adopt-An-Area Aqreement, Edward Jones/Tammy Kesterson Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt-An-Area agreement with Edward Jones Investments/Tammy Kesterson for Champagne Boulevard from Glade Road to William D. Tate Avenue service road. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 9. Approve Law Enforcement Uniforms Annual Contract GST Public Safety,. LLC. Potice Chief recommended approval of the Law Enforcement Uniforms Annual Contract with GST Public Safety, LLC through an interlocal agreement with Tarrant County. 3 03/02/10 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 10 Authorize Purchase, Mini-Excavator, Wastewater Division Public Works Director recommended approval of the purchase of a mini-excavator for the Wastewater Division from Holt Caterpillar in the amount of$40,410.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 11. RENEW PAVEMENT MARKING AND STRIPING SERVICES ANNUAL CONTRACT This item was removed from the consent agenda by City Manager Rumbelow. Public Works Director Matt Singleton recommended approval of the renewal of the Pavement Marking and Striping Services Annual Contract to Texas Highway Markings, Inc. The service would only be utilized on an immediate need basis when the City owned striping equipment was not operable. Motion by Council Member Spencer, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes of the February 16, 2010 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT 4 03/02/10 Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:30 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of March, 2010. APPROVED: %��- William D. Tate Mayor ATTEST: < �-aJ Linda Huff City Secretary 5