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Home My WebLink About2010-05-04 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, MAY 4, 2010 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Discuss solid waste contract renewal options. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 30th day of April, 2010 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 4th day of May, 2010 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member r��sfituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:35 p.m. ITEM 1. DISCUSS SOLID WASTE CONTRACT RENEWAL Public Works Director Matt Singleton introduced Ms. Judy Kinney, representing RecyclingBank Company, who reviewed the recycling program that is known as "pay as you throw". The "pay as you throw" program would increase residents cost from $10.90 per month to $14.44 per month. The current contract expires in June of this year. It was the consensus of the City Council to perform a telephone survey to determine the preference of the residents. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 7:15 p.m. The motion prevailed by the following vote: 05/04/10 Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. APPROVED: � -- William D. Tate Mayor ATTEST: J di . Brown As istant City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, MAY 4, 2010 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 30th day of April, 2010 at 5:00 p.m. v Lin a Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 4th day of May, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Counci,l Member vonstitutin� a �uorum, with Council Member Darlene Freed absent, with the following memb��rs of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:17 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Sections 551.087, Texas Government Code. NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. 05/04/10 ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. APPROVED: ��x� William D. Tate Mayor ATTEST: � � J i . Brown As istant City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, MAY 4, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Roy Stewart PRESENTATIONS 1. Mayor Tate to present a proclamation recognizing May 2 - 8, 2010 as Arson Awareness Week— Community Arson Prevention. 2. Mayor Tate to present a proclamation recognizing May 8 - 16, 2010 as National Tourism Week. 3. Presentation by Dick and Paula Jones, Chairpersons of the 26�'Annual Main Street Outdoor Adventure. 4. Mayor Tate to present Grapevine Heritage Foundation's 2010 Preservation Advocacy Award Winners. CITIZEN COMMENTS NEW BUSINESS 5. Consider approval of a Professional Services Agreement with Pros Consulting for the update of the Open Space Master Plan and take any necessary action. 6. Consider award of the Adaptive Signal System Contract to Rhythm Engineering and take any necessary action. 7. Consider award of the Broadband Wireless System Contract to Scientel Wireless and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 8. Consider an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic to establish the speed limit on the southbound frontage road of State Highway 121. Public Works Director recommends approval. 9. Consider award of the purchase of picnic tables and fire rings to The PlayWell Group. Parks & Recreation Director recommends approval. 10. Consider the minutes of the April 20, 2010 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Regular City Council Meeting Agenda was prepared and posted on this the 30th day of April, 2010 at 5:00 p.m. in Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th day of May, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Council Member Darlene Freed absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:32 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Stewart delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PROCLAMATION, ARSON AWARENESS WEEK Mayor Tate presented a proclamation to Fire Marshall Randie Frisinger declaring May 2 - 8, 2010 as Arson Awareness Week — Community Arson Prevention in the City of Grapevine and encouraged all residents to report any activity that is suspicious near a house or other building to the local police. ITEM 2. PROCLAMATION. NATIONAL TOURISM WEEK Mayor Tate presented a proclamation to Convention & Visitors Bureau Advisory Board Chairman, Steve Stinson, and Heather Kisabeth, Director of Tourism, declaring May 8- 16, 2010 as National Tourism Week and urged citizens of Grapevine to join in this special observance with appropriate events, commemorations and festivals. 05/04/10 ITEM 3. PRESENTATION, 26T" ANNUAL MAIN STREET OUTDOOR ADVENTURE Dick and Paula Jones, Chairpersons of the 26th Annual Main Street Outdoor Adventure, highlighted the family fun and traditional activities planned for May 21 st, 22nd and 23rd. ITEM 4. GRAPEVINE HERITAGE FOUNDATION'S 2010 PRESERVATION ADVOCACY AWARD WINNERS Mayor Tate presented Grapevine Heritage Foundation's 2010 Preservation Advocacy Award Winners. The Preservation Advocacy Awards commemorate outstanding preservation accomplishments within the City of Grapevine. Mayor Tate presented the following awards: Grapevine Township Project Award—Rhonda Hayworth for the Historic Elihu Newton House c. 1875 — 305 East Wall Street; Restoration Award — Dr. Carl and Mrs. Carol Hoffmeyer for the O. M. Whiteside House c. 1920 — 704 West College Street; Restoration Award—Ken Pulley for the Hugh and Mary Virginia Simmons House c. 1936— 311 Smith Street; Rehabilitation Award — Suvi Raisanen and Diane Cammarata for the Yates House c. 1900 —405 Smith Street and Preservation/Conservation Award —Sandra Tate for the Bennett-Tate House c. 1920 — 218 West College Street. ITEM 5. PROFESSIONAL SERVICES AGREEMENT,OPEN SPACE MASTER PLAN Parks & Recreation Director poug Evans recommended approval of a Professional Services Agreement with Pros Consulting in the amount of $39,950.00 for the update of the Open Space Master Plan. The last update to the Parks, Recreation & Open Space Master Plan was approved in July, 1999. In order to be eligible for grants for parkland acquisition and development of parks and recreation facilities, the Texas Parks &Wildlife Department requires that a master plan be no older than 10 years. Several of the key elements in this master plan update are getting feedback from residents on the lake parks, expansion of the Community Activities Center and a plan for the 30+acre Wall-Farrar Park that was donated to the city in May of 2005. Discussion ensued relative to why an RFP was not sent to different firms. Mr. Evans responded that due to the knowledge that Pros Consulting has of City parks and of working with the Army Corps of Engineers (82% of the City's park system is Army Corps of Engineers property), Staff determined their firm would be the most qualified and knowledgeable to work with Staff and Council regarding the update of the Master Plan. Council discussed the proposed citizen survey for the project that would be sent to 7,000 residents with an estimation of 600 being returned. Following discussion, motion by Council Member Wilbanks, seconded by Council Member Stewart, to approve as recommended failed by the following vote: 2 05/04/10 Ayes: Wilbanks, Stewart & Lease Nays: Tate, Spencer & Coy Absent: Freed Council Member Spencer, seconded by Council Member Coy, offered a motion that RFP's be sent out for the project. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 6. AWARD ADAPTIVE SIGNAL SYSTEM CONTRACT, RHYTHM ENGINEERING Assistant Director of Transportation/Utilities Ramana Chinnakotla recommended approval of the award of the Adaptive Signal System Contract to Rhythm Engineering in the amount of$1,496,040. The contract will provide adaptive signal systems at 52 traffic signals and five spares will be purchased to minimize downtime during system malfunctions. Staff negotiated pricing for additional systems for future locations and manufacturer's direct pricing for CCTV cameras, monitors and keyboards forthe adaptive system. The project is funded in large part by federal and stimulus grants. The City entered into separate agreements with the North Central Texas Council of Governments (NCTCOG), TXDOT and the State Energy Conservation Office (SECO)forthese funds. The project has been slow to develop due to the delays in amending the agreement with the Texas Department of Transportation (agreement was finally amended in April, 2010). The total cost of the contract is $1,496,040 with grants providing $1,378,763 in funding and the City providing the remaining $117,277. Mr. Chinnakotla reported the system would be on-line within 12 months from the time the contract is signed. Following brief discussion about the project, Council Member Lease, seconded by Council Member Coy, offered a motion to approve the adaptive signal system as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ITEM 7. AWARD BROADBAND WIRELESS SYSTEM CONTRACT, SCIENTEL W I RELESS Assistant Director of Transportation/Utilities Chinnakotla recommended approval of the award of the Broadband Wireless System Contract in the amount of $174,028.40 to Scientel Wireless. The broadband wireless system will provide the communication backbone for the new adaptive signal system and for the existing school zone flashers. Subscriber radios will be installed at 52 traffic signals (with adaptive systems) and 28 3 05/04/10 school zone flashers. Master radios will be installed at three water towers (Dove, Peach and Mustang). Motion by Council Member Stewart, seconded by Council Member Coy, to approve the contract for the broadband wireless system as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 8. Ordinance, Amend Chapter 23 Traffic Public Works Director recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 23 Traffic to establish the speed limit on the southbound frontage road of State Highway 121 between Mile Post 0.625 and Mile Post 1.959 at 55 mph. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ORDINANCE NO. 2010-17 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 23 TRAFFIC, SECTION 23-26 SCHEDULES FOR CERTAIN PUBLIC STREETS AND WAYS, ALTERING THE PRIMA FACIE SPEED LIMITS ESTABLISHED FOR VEHICLES UNDER THE PROVISIONS OF TRANSPORTATION CODE, SECTION 545.356 UPON TEXAS STATE HIGHWAY NO. 121, OR PARTS THEREOF, WITHIN THE CORPORATE LIMITS OF THE CITY OF GRAPEVINE AS SET OUT IN THE ORDINANCE; AUTHORIZING THE ERECTION OF TRAFFIC REGULATION SIGNS; REPEALING CONFLICTING ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE 4 05/04/10 SUM OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A,N OFFENSE OCCURS OR CONTINUES; PROVIDING A �EVERABILITY CLAUSE; DECLARING AN EMERGENCY �4:JD PROVIDING AN EFFECTIVE DATE Item 9. 4uthorize Purchase of Picnic Tables and Fire Rinqs F�arlcs 8: F�ecreation Director recommended approval of the purchase of picnic tables and fire rings in the amount of$29,532.44 from The PlayWell Group. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed Item 10. Consideration of Minutes City Secretary recommended approval of the minutes of the April 20, 2010 City Council meetings as published. Motion by Council Member Spencer, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Lease & Coy Nays: None Absent: Freed PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 18th day of May, 2010. 5 05/04/10 APPROVED: William . Tate Mayor ATTEST: � D Jo i . Brown As ' ant City Secretary 6