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Home My WebLink About2010-09-07 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, SEPTEMBER 7, 2010 AT 7:00 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to conference with employees under Section 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 3rd day of September, 2010 at 5:00 p.m. Linda Huff City Secretary SUPPLEMENTAL AGENDA SPECIAL CITY COUNCIL MEETING CITY OF GRAPEVINE, TEXAS TUESDAY, SEPTEMBER 7, 2010 AT 7:00 P.M. EXECUTIVE SESSION B. Real property relative to deliberation of the exchange, lease or value of City owned properties pursuant to Section 551.072, Texas Government Code. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Supplemental Agenda was prepared and posted on this the 3rd day of September, 2010 at 5:00 p.m. Linda Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 7th day of September, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. iT��vi 'i. EXECUTIVE SESSION Mayor Tate �nn:�unced the City Council would conduct a closed session regarding: (A) conferer.c� :nrith City Manager and Staff to discuss and deliberate commercial and `irancial i�nfc�rrration received from business prospects the City seeks to have locate or �x�iar,d ir� th� City; with which businesses the City is conducting economic development ney�t�;�tions under Section 551.087, Texas Government Code, and (B) real property relative to deliberation of the exchange, lease or value of City owned properties pursuant to Section 551.072, Texas Government Code; lJpon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. Under Section 551.072, City Manager Bruno Rumbelow recommended the City Council 09/07/10 approve a motion for an oil and gas lease offer from Chesapeake Energy for 66.37 acres for the amount of$5,000.00 per acre, or$331,850.00, including a 25% royalty, a fee for a two year term and a three year, $70.00 per acre shut in payment and authorization for the City Manager as signatory. Council Member Freed, seconded by Council Member Coy, offered a motion for approval as recommended. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Stewart, Freed, Lease & Coy Nays: None Abstain: Spencer NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2010. APPROVED: ��' .?..�� William D. Tate Mayor ATTEST: � Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, SEPTEMBER 7, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Darlene Freed CITIZEN COMMENTS PRESENTATION 1. Presentation by LuAnn Chapman Gatts, Chair of the 24th Annual GrapeFest. 2. Update by Community Resource Coordinator Mary Jo Tellin on Keep Grapevine Beautiful activities. PUBLIC HEARING 3. City Council to conduct a public hearing relative to Fiscal Year 2010-2011 budget and take any necessary action. NEW BUSINESS 4. Consider an engineering services agreement with BW2 Engineers, Inc. for the design of the Links Trail along State Highway 26 and take any necessary action. 5. Consider a professional services agreement with Pros Consulting for the Update of the Open Space Master Plan and take any necessary action. 6. Consider a resolution directing publication of a Notice of Intention to issue Certificates of Obligation and take any necessary action. 7. Consider award of the bid to Athens Park Homes to purchase seven cabins and a camp store for the Vineyards Campgrounds and take any necessary action. 8. Consider Adopt-An-Area Agreement with Box Insurance Agency for a portion of Wall Street and take any necessary action. 9. Consider the minutes of the August 16 and 17, 2010 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 3rd day of September, 2010 at 5:00 p.m. Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of September, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:35 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Freed delivered the Invocation and led the Pledge of Allegiance. ITEM 1A. CITIZENS COMMENTS, MR. BRUCE RIDER Mr. Bruce Rider, 325 West Worth Street, stated that he has made Grapevine his home for 25 years and thanked the people, government and City officials for allowing him and many other people to participate in community programs and events. He noted that he, along with other citizens, started GRACE many years ago, donated the first funds for the transitional housing program, ran for City Council, has served on the Library Board for 23 years, has his name on the Veterans Statue, Palace Theater and other numerous City projects. He expressed his deep appreciation for being able to serve and work in the community and stated that he is humbled by the support of so many people in the community to make a difference. ITEM 1. PRESENTATION, 24T" ANNUAL GRAPEFEST 09/07/10 Ms. LuAnn Chapman-Gatts, Chair of the 24th Annual GrapeFest, presented a brief overview of the upcoming "Super Times. Super Wines"festival to be held September 16, 17, 18 and 19, 2010. The pre-festival events include the GrapeFest Tennis Classic, GrapeFest Golf Classic, Vintners' Auction Classic, and the Italian Car Fest. During the festival, there will be the People's Choice Wine Tasting Classic, Texas Wine Tribute Dinner, the Grapevine Winery Tasting Rooms Tours, the Champagne Terrace, KidZone, live music on various stages, the Mayoral GrapeStomp, carnival rides, arts and crafts and much more for festival participants to enjoy. Ms. Chapman-Gatts reported that GrapeFest has once again been named in the Top 100 Events in America by the American Bus Association. ITEM 2. UPDATE, KEEP GRAPEVINE BEAUTIFUL Community Resource Coordinator Mary Jo Tellin updated the City Council regarding the Keep Grapevine Beautiful activities through July 2010. She reported that 1,195 volunteers donated 4,619 hours for the betterment of the Parks system by completing 62 projects.The volunteers collected 27,000 pounds of trash and 6,340 pounds of recycling material that calculates to a dollar value of$99,169.00 which is equal to 10.9 full time staff. She stated that a "Grapevine Recycles Campaign" educational program has been developed and a website is currently being created. Ms. Tellin then introduced the following volunteers and presented them with plaques noting their outstanding works, loyalty and dedication to volunteerism for Keep Grapevine Beautiful: Karen McKergow, Ros Leighton, Dave Orphey, Linda Robbins, Tim Hamilton, Becca Clarke, Mason Parker, McKenna Dutcher, Christian Chanter, Tatum Tellin and Marshall Clarke. ITEM 3. PUBLIC HEARING, FISCAL YEAR 2010-2011 BUDGET Mayor Tate declared the public hearing open. City Manager Bruno Rumbelow presented the proposed budget for Fiscal Year 2010-2011 (FY2011) noting the budget proposal responds to the Council's priorities and represents a continuing commitment to prudent fiscal management while providing essential services to the community. Mr. Rumbelow stated the service levels would remain consistent and there would not be any increase in utility rates. He stated that the proposed tax rate for FY2011 is $0.35 per $100.00 valuation that remains the same as last year and that the "pay as you go" policy will remain in effect. The proposed budget is $6.1 million less than the current year's budget. Mr. Rumbelow noted there are no changes to benefits or premiums and there are no new positions proposed for the next fiscal year as there were 12.4 full time positions eliminated from the proposed budget. The budget contains fund expenditures in the following amounts: 2 09/07/10 General Fund $49,308,083 Utility Enterprise Fund 20,187,441 Debt Service Fund 12,049,638 Convention & Visitors Bureau Fund 16,669,750 Lake Enterprise Fund 3,150,072 Streets & Drainage Capital Projects 2,310,598 Permanent Street Maintenance Fund 1,356,000 General Permanent Capital Maintenance Fund 987,160 Utility Permanent Capital Maintenance Fund 750,000 Stormwater Drainage Fund 2,067,869 Lake Parks Fund 1,515,363 Water and Wastewater System Capital Projects 3,762,844 4B Fund 7,761,301 Crime Control & Prevention District Fund 12,237,027 Buildings & Facilities Capital Projects 7,592,480 Traffic Improvements Capital Projects 1,397,820 Capital Equipment Acquisitions 2,117,457 He stated that the current year's budget would end with a 20% fund balance and the proposed FY2011 budget would have an ending fund balance representing 20% of total budgeted expenditures. Mayor Tate invited guests present to comment regarding the proposed budget. No one wished to speak and there was no correspondence to report. Council Member Stewart, seconded by Council Member Coy, offered a motion to close the public hearing. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None City Manager Rumbelow announced that action on the proposed budget will be taken at the September 14, 2010 Special City Council meeting. ITEM 4. ENGINEERING SERVICES AGREEMENT. LINKS TRAIL, STATE HIGHWAY 26 Note: Mayor Tate turned the meeting over to Mayor Pro Tem Wilbanks and left the Council Chambers. Parks & Recreation Director poug Evans recommended approval of a contract with BW2 Engineering in the amount of$79,730.00 for the design of the Grapevine Links Trail along State Highway 26 from the Gaylord Texan Trail to West Grapevine Mills Circle. Letters of support for the trail project were sent to TxDot by the Gaylord Texan, Embassy Suites, Hilton DFW Lakes, Great Wolf Lodge, Grapevine Mills Malt, Mad Duck Bike Shop and the North Texas Trail Runners. The Grapevine Links Trail will be a 10' wide concrete trail, 3 09/07/10 approximately 1.3 miles long, that will connect the trail at the entrance of the Gaylord Texan Trail along SH 26 to the Hilton DFW Lakes. The City's matching contribution in the estimated $1.5 million project is $406,200.00 which is 27% of the total cost of the project. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Absent: Tate Note: Mayor Tate returned to the Council Chambers. Mayor Pro Tem Wilbanks returned the meeting to Mayor Tate. ITEM 5. PROFESSIONAL SERVICES AGREEMENT, UPDATE OPEN SPACE MASTER PLAN Parks & Recreation Director Evans recommended approval of an agreement with Pros Consulting in the amount of$39,690.00 for professional services in the preparation of an Open Space Master Plan for the Parks& Recreation Department. An update to the master plan was approved by the City Council in July, 1999. In order to be eligible for grants for parkland acquisition and development of parks and recreation facilities,the Texas Parks& Wildlife Department requires that a master plan be no older than 10 years. Several of the key elements in this open space master plan update is getting feedback from residents on the lake parks, expansion of the Community Activities Center and a plan for the 30+ acre Wall-Farrar Park that was donated to the City in April of 2005. Motion by Council Member Coy, seconded by Mayor Pro Tem Wilbanks, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 6. RESOLUTION, NOTICE OF INTENTION, ISSUE CERTIFICATES OF OBLIGATION Administrative Services Director John McGrane recommended approval of a resolution directing publication of a Notice of Intention to issue Certificates of Obligation in the amount of $500,000.00 for the expenditure of funds related to the Lake Parks Improvements. The resolution allows for expenditure of funds occurring prior to the bond sale to be reimbursed from the proceeds of the bonds. The actual sale of bonds will be a private placement with a local bank. Motion by Council Member Coy, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 4 09/07/10 Ayes: Tate, Wilbanks, Spencer, Freed, Lease & Coy Nays: None Abstain: Stewart RESOLUTION NO. 2010-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, EXPRESSING INTENT TO FINANCE EXPENDITURES TO BE INCURRED AND PROVIDING AN EFFECTIVE DATE ITE� 7. AWARD BID, CABINS AND CAMP STORE,VINEYARDS CAMPGROUNDS .�lssistant Parks & Recreation Director Joe Moore recommended approval of the award of the bid to Ath�:�s Park Homes to purchase seven cabins and a camp store for the Vineyaras Carr,�grounds in the amount of$267,524.00. i/i�tion b�� Cu�.;ncil Member Freed, seconded by Council Member Coy, to approve as recomm�nd�d prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 8. ADOPT-AN-AREA AGREEMENT, PORTION OF WALL STREET Parks & Recreation Director Evans recommended approval of an Adopt-An-Area Agreement with Box Insurance Agency for Wall Street from Park Boulevard to Dove Road. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Stewart,to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 9. CONSIDERATION OF MINUTES City Secretary recommended approval of the minutes of the August 16 and 17, 2010 City Council meetings with the typo correction to the August 16 minutes to state "the proposed budget is $6.1 million less than the current fiscal year's budget." Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT 5 09/07/10 Mayor Pro Tem Wilbanks, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:13 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 21 st day of September, 2010. APPROVED: �� William D. Tate Mayor ATTEST: Lind Huff City Secretary 6