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HomeMy WebLinkAbout2010-11-02 Regular Meeting AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING WORKSHOP TUESDAY, NOVEMBER 2, 2010 AT 6:30 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER 1. Bicycle Friendly Grapevine ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature,the Special City Council Meeting Workshop Agenda was prepared and posted on this the 29th day of October, 2010 at 5:00 p.m. � Lind Huff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 2nd day of November, 2010 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Darlene Freed Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:33 p.m. ITEM 1. DISCUSS BICYCLE FRIENDLY GRAPEVINE Parks & Recreation Director poug Evans reviewed four topics relative to having a Bicycle Friendly Grapevine: transportation, types of bikeways, health and safety, and public education. He noted that the new bridges in the Connector Project require pedestrian and bicycle friendly walkways and bike lanes. There was discussion regarding signage for the safety of the bicyclist. Following discussion, it was the consensus of the City Council for Staff to pursue creating a Bicycle Friendly Grapevine program and bring it back to Council for further review. There was no formal action taken by the City Council. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Coy, offered a motion to adjourn the workshop at 6:48 p.m. The motion prevailed by the following vote: 11/02/10 Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 2010. APPROVED: i�i��l./lL• William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS SPECIAL CITY COUNCIL MEETING TUESDAY, NOVEMBER 2, 2010 AT 6:45 P.M. CITY COUNCIL CONFERENCE ROOM SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER EXECUTIVE SESSION 1. City Council to conduct a closed session relative to: A. Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code. B. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session and take any necessary action relative to personnel and conference with employees under Sections 551.074 and 551.087, Texas Government Code. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Special City Council Meeting Agenda was prepared and posted on this the 29th day of October, 2010 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 2nd day of November, 2010 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Darlene Freed Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary ;ALL TO rJR�LR Mayor Tate called the meeting to order at 6:48 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) personnel relative to City Manager's annual evaluation under Section 551.074, Texas Government Code; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to personnel under Section 551.074, Texas Government Code. 11/02/10 Note: Item (B) conference with City Manager and Staff under Section 551.087, Texas Government Code was not discussed. Note: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 2010. APPROVED: i".��_?,s��— William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 AGENDA CITY OF GRAPEVINE, TEXAS REGULAR CITY COUNCIL MEETING TUESDAY, NOVEMBER 2, 2010 AT 7:30 P.M. CITY COUNCIL CHAMBERS SECOND FLOOR 200 SOUTH MAIN STREET CALL TO ORDER INVOCATION AND PLEDGE OF ALLEGIANCE: Council Member Chris Coy CITIZEN COMMENTS NEW BUSINESS 1. Consider awarding a Construction Manager at Risk contract to Dean Construction for the new low water boat ramp and other improvements at Meadowmere Park and take any necessary action. 2. Consider a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System and take any necessary action. 3. Consider approval of the City of Southlake's award of the contract for the Kimball Road Widening Project to Ed Bell Construction Company and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 4. Consider an ordinance providing for the sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2010, in the principal amount of $500,000.00 to Northstar Bank. Administrative Services Director recommends approval. 5. Consider approval of an Adopt-An-Area agreement with DFW Surf for the shoreline adjacent to the Katie's Woods Boat Ramp. Parks& Recreation Advisory Board and Parks & Recreation Director recommend approval. 6. Consider authorizing a 60 day contract extension to VMC Landscape Services as primary contractor for landscape management services. Parks & Recreation Director recommends approval. 7. Consider authorizing the purchase of Motorola portable radios for the Fire Department through an interlocal agreement with the Houston-Galveston Area Council. Fire Chief recommends approval. 8. Consider authorizing the purchase of Motorola portable radios for the Police Department through an interlocal agreement with the Houston-Galveston Area Council. Police Chief recommends approval. 9. Consider approval of a resolution authorizing the sale of surplus and confiscated property through public auction. Administrative Services Director recommends approval. 10. Consider renewal of an interlocal agreement with the cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program. Administrative Services Director recommends approval. 11. Consider the minutes of the October 19, 2010 City Council meetings as published. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following the conclusion of the executive session. ADJOURNMENT If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at(817)410-3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq, Acts of the 1993 Texas Legislature, the Regular City Council Meeting Agenda was prepared and posted on this the 29th day of October, 2010 at 5:00 p.m. Linda uff City Secretary STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd day of November, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tem Sharron Spencer Council Member Darlene Freed Council Member Roy Stewart Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:37 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1. AWARD CONSTRUCTION MANAGER RISK CONTRACT, MEADOWMERE PARK IMPROVEMENTS, DEAN CONSTRUCTION Parks & Recreation Director poug Evans recommended approval of awarding a Construction Manager at Risk contract to Dean Construction for the new low water boat ramp, restroom facility, fishing tournament pavilion and other improvements at Meadowmere Park. The construction services fee is 5% of the total cost of construction estimated at approximately$400,000. The fees for general conditions, including staff, are not to exceed $75,150.00. Motion by Council Member Spencer, seconded by Council Member Freed, to approve as recommended prevailed by the follov�+ing vote: 11/02/10 Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None ITEM 2. RESOLUTION, SUPPORT TEXAS RECREATION AND PARKS ACCOUNT AND TEXAS STATE PARK SYSTEM Parks & Recreation Director Evans recommended approval of a resolution supporting the Texas Recreation and Parks Account and the Texas State Park System. The Texas Recreation and Parks Account is a grant program for parkland acquisition and development and for the development of recreational facilities. The resolution requests members of the 82"d Legislature to seek passage of legislation maximizing the use of revenue from the sporting goods sales tax to increase funding for parks and recreation programs for both Local and State parks and that all TRPA funded projects be subject to the established TPWD competitive scoring system. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Lease, to approve the resolution as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None RESOLUTION NO. 2010-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, REQUESTING THE MEMBERS OF THE 82nd LEGISLATIVE SESSION OF THE STATE OF TEXAS SUPPORT LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS RECREATION & PARKS ACCOUNT LOCAL PARK GRANT PROGRAM AND THE TEXAS STATE PARK SYSTEM AND PROVIDING AN EFFECTIVE DATE ITEM 3. APPROVE AWARD OF CONTRACT, KIMBALL ROAD WIDENING PROJECT Deputy Public Works Director Stan Laster recommended approval of the City of Southlake's award of the contract for the Kimball Road Widening Project to Ed Bell Construction Company. Grapevine committed to participate in the funding for the design and construction of the Kimball Road widening project from State Highway 114 to Dove Road. Grapevine's portion of the project is comprised of the east half of the roadway from Shady Lane to Dove Road, a distance of approximately 2,000 feet. Each city will be responsible for the maintenance of the roadway system within their respective cities with Southlake providing maintenance of the median landscaping. The City of Grapevine's portion of this project cost is $1,363,054.00. Motion by Council Member Freed, seconded by Council Member Stewart, to approve as recommended prevailed by the following vote: 2 11/02/10 Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. City Manager Rumbelow removed Item 4 Ordinance, Sale of Combination Tax and Revenue Certificates of Obligation, Series 2010, Northstar Bank; Council Member Spencer removed Item 5 Adopt An Area Agreement with DFW Surf; and Council Member Freed removed Item 11 Renew Interlocal Agreement with Colleyville, Southlake and Keller, Metroport Teen Court Program. ITEM 4. ORDINANCE, SALE OF COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATIONS, SERIES 2010, NORTHSTAR BANK This item was discussed after Item 11. Administrative Services Director recommended approval of an ordinance providing forthe sale of City of Grapevine, Texas Combination Tax and Revenue Certificates of Obligation, Series 2010, in the principal amount of $500,000.00 to Northstar Bank for lake park improvements for The Vineyard Campgrounds. City Manager Rumbelow stated that this was a private issue with a local bank, Northstar Bank, at 3 1/2% interest and that due to the small size of the certificates, it was determined this was the best way to keep the issuance cost below market value. Council Member Spencer questioned why there were no bid tabulations provided with the sale of the certificates and why there were no quotes obtained from any other financial institutions. � Administrative Services Director McGrane responded that this was not an unusual procedure for other cities and the rate was compared to the Bond Buyer's Index and was 25 basis points less than the index. Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Freed & Coy Nays: Spencer & Lease Abstain: Stewart ORDINANCE NO. 2010-64 3 11/02/10 AN ORDINANCE PROVIDING FORTHE ISSUANCE OF CITY OF GRAPEVINE, TEXAS, COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION, SERIES 2010, IN THE AGGREGATE PRINCIPAL AMOUNT OF $500,000; APPROVING THE EXECUTION AND DELIVERY OF A BOND PURCHASE AGREEMENT; LEVYING A TAX IN PAYMENT THEREOF; PRESCRIBING THE FORM OF SAID CERTIFICATES; AND ENACTING OTHER PROVISIONS RELATING THERETO ITEM 5. APPROVE ADOPT-AN-AREA AGREEMENT, DFW SURF This item was considered after Item 4. Parks & Recreation Advisory Board and Parks & Recreation Director recommended approval of an Adopt-An-Area agreement with DFW Surf for the shoreline adjacent to the Katie's Woods Boat Ramp. Motion by Mayor Pro Tem Wilbanks, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Freed, Stewart, Lease & Coy Nays: None Abstain: Spencer Item 6. Authorize, Contract Extension, VMC Landscape Services Parks & Recreation Director recommended approval of authorizing a 60 day contract extension to VMC Landscape Services as primary contractor for landscape management services in an estimated amount of $110,000.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None Item 7. Authorize Purchase, Motorola Portable Radios, Fire Department Fire Chief recommended approval of authorizing the purchase of 35 Motorola portable radios for the Fire Department through an interlocal agreement with the Houston-Galveston Area Council in the amount of$148,741.25. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 4 11/02/10 Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None Item 8 Authorize Purchase Motorola Portable Radios, Police Department Police Chief recommended approval of authorizing the purchase of 103 Motorola portable radios for the Police Department through an interlocal agreement with the Houston- Galveston Area Council in the amount of$316,991.80. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None Item 9. Resolution Authorizing Sale of Surplus Property Administrative Services Director recommended approval of a resolution authorizing the sale of surplus and confiscated property through public auction. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None RESOLUTION NO. 2010-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, DECLARING CERTAIN PROPERTY SURPLUS AND CONFISCATED AND PROVIDING FOR THE AUTHORIZATION TO DISPOSE OF SAID PROPERTY AT AUCTION AND PROVIDING AN EFFECTIVE DATE iTEM 10. R�NEW INTERLOCALAGREEMENT WITH COLLEYVILLE, SOKUTHLAKE AI�:D KELLER. METROPORT TEEN COURT PROGRAM This iter� was d;scussed after Item 5. CoUncil �VIP;»ber Freed noted that the new interlocal agreement had added the City of Keller io the Metroport Teen Court Program and that the Staff working with the young people in Teen Court were doing an excellent job in helping them to perform community service. Administrative Services Director recommended approval of the renewal of an interlocal agreement with the cities of Colleyville, Southlake and Keller for the Metroport Teen Court Program. 5 11/02/10 Motion by Council Member Freed, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None Item 11. Consideration of Minutes City Secretary recommended approval of the minutes of the October 19, 2010 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None ADJOURNMENT Mayor Pro Tem Wilbanks, seconded by Council Member Spencer, offered a motion to adjourn the meeting at 7:52 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Freed, Stewart, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 16th day of November, 2010. APPROVED: William D. Tate � � Mayor ATTEST: � � Linda Huff City Secretary 6