HomeMy WebLinkAbout2018-09-04 Regular Meeting CITY OF GRAPEVINE, TEXAS
APEVIN ,, REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY SEPTEMBER 4 2018
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:00 p.m. Dinner - City Council Conference Room
6:30 p.m. Call to Order of City Council Meeting - City Council Chambers
6:30 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 6:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, the 185 acres and
420 East College Street) pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Sharron Rogers
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PUBLIC HEARINGS AND RELATED ITEMS
5. City Council to conduct a public hearing relative to single-family dwelling transient
units (short term rentals).
6. Consider Ordinance No. 2018-065, adopting a new article VI to Chapter 14 of the
City Code of Ordinances regarding single-family dwelling transient rentals, and
take any necessary action.
7. City Council to conduct a public hearing to consider adoption of a tax increase and
take any necessary action.
NOTE: In accordance with state law, this item is the second of two public hearings
on the proposed tax increase. Because the proposed tax rate ($0.289271 per
$100) exceeds the effective tax rate ($0.272565 per $100), the law requires that
the City Council hold two public hearings on the proposal. The first public hearing
was held August 21, 2018. City Council will vote on the tax rate during the Regular
Meeting on September 18, 2018 at 7:30 p.m. in the Council Chambers in City Hall
at 200 South Main Street, Grapevine, Texas.
PRESENTATIONS
8. Mayor Tate to present a proclamation to the Tarrant Area Food Bank declaring
September "Hunger Action Month".
9. Joe and Christine Szymaszek to present information regarding the 32nd Annual
GrapeFest.
NEW BUSINESS
10. Consider the Guaranteed Maximum Price with AUI Partners, LLC for the remodel
of Fire Stations 1 and 4, and take any necessary action.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
11. Consider the mid-year appointment of Morgan Nichols to the Parks and Recreation
Board. Council Member Slechta recommends approval.
City Council September 4, 2018 Page 2
12. Consider changing the time of the October 2, 2018 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out
functions. City Secretary recommends approval.
13. Consider Resolution No. 2018-066 authorizing an annual contract for Laserfiche
support services with MCCI, LLC. City Secretary recommends approval.
14. Consider the renewal of an annual sole source contract for multimedia services
with Swagit Productions, LLC for streaming and recording of City meetings. City
Secretary recommends approval.
15. Consider the renewal of annual contracts for temporary employment services with
Abacus Corporation and Temporaries of Texas, Inc. Human Resources Director
recommends approval.
16. Consider the renewal of an annual sole source contract for managed data storage
services with One Safe Place Media Corporation. Chief Technology Officer
recommends approval.
17. Consider the award of RFB 478-2018 for FM2499 Landscape Enhancements
Phase IV to Cole Construction, Inc. and Ordinance No. 2018-066 appropriating
funds. Parks and Recreation Director recommends approval.
18. Consider Resolution No. 2018-067 authorizing the purchase of a Christmas tree
from Inception Marketing. Parks and Recreation Director recommends approval.
19. Consider the renewal of an annual sole source contract for digital evidence
management services with TASER International, Inc. Police Chief recommends
approval.
20. Consider the renewal of an annual contract for law enforcement uniform cleaning
services with Grapevine Cleaners for the Police Department. Police Chief
recommends approval.
21. Consider Resolution No. 2018-068 authorizing annual contracts for the purchase
of law enforcement uniforms with Galls, LLC as primary vendor and C&G
Wholesale as secondary vendor. Police Chief recommends approval.
22. Consider the award of Request for Qualifications 427-2018 for the Architectural
Design Services for the Golf Course Clubhouse and Pavilion with Thiel and Thiel,
Inc. Public Works Director recommends approval.
23. Consider Resolution No. 2018-069 authorizing the purchase of a truck from
Freightliner of Austin for the Public Works Department. Public Works Director
recommends approval.
City Council September 4, 2018 Page 3
24. Consider Resolution No. 2018-070 approving the Tarrant County contract with
Reyes Group for the 43rd Year Community Development Block Grant street
reconstruction project. Public Works Director recommends approval.
25. Consider the award of the construction service contract with Red River
Construction, Inc. for construction of chemical processing improvements at the
Water Treatment Plant and Ordinance No. 2018-067 amending the Fiscal Year
2018 Capital Budget. Public Works Director recommends approval.
26. Consider Ordinance No. 2018-068 amending Chapter 25, Utilities and Services,
Article 111, Solid Waste Disposal, Section 25-97, Service Rate - Schedules to reflect
adjustments to the commercial and residential solid waste and recycling collection
rates. Public Works Director recommends approval.
27. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director recommends approval.
28. Consider the minutes of the August 21, 2018 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
1 hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City's website on August 31, 2018
by 5:00 p.m. ILU
�RaPEy
v � im
Tara Brooks
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
City Council September 4, 2018 Page 4
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of September, 2018 in the City Council Chambers, Second Floor, 200 South Main
Street, with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 7:01 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, the 185 acres, and
420 East College Street) pursuant to Section 551.072, Texas Government
Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 7:03 p.m. The closed session ended at 7:15 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
Regarding Section 551.072, City Manager Rumbelow requested approval of the bid to
purchase the McPherson Farmhouse at 420 East College Street submitted by Grapevine
Historic Homes, LLC, authorize the sale, and authorize the City Manager to execute all
necessary and associated documents to perfect the sale and to take all other necessary
action.
Motion was made to approve the bid to purchase the McPherson Farmhouse at 420 East
College Street submitted by Grapevine Historic Homes, LLC, authorize the sale, and
authorize the City Manager to execute all necessary and associated documents to perfect
the sale and to take all other necessary action.
Motion: Freed
Second: Lease
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 7:30 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Sharron Spencer delivered the invocation.
Item 3. Posting the Colors and the Pledges of Allegiance
Boy Scout Troop 7 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during the citizen comments.
PUBLIC HEARINGS AND RELATED ITEMS
Item 5. City Council to conduct a public hearing relative to single-family dwelling transient
units (short term rentals).
Mayor Tate declared the public hearing open.
Assistant City Attorney Matthew C.G. Boyle reported that single-family dwelling transient
units are not currently a permitted use under any current City ordinances. Mr. Boyle
City Council September 4, 2018 Page 2
described the findings of the observation and study period of single-family dwelling
transient rental units that Council and staff have conducted since November 2017. Staff
concluded that this use in not consistent with traditional residential uses based on the
traditional land use assumptions of suitability, compatibility and neighborhood adjacency.
The proposed ordinance clearly defines the definition of "single-family dwelling transit
rentals", provides an exception for traditional residential leaseback arrangements and
affirms the existing prohibition on short term rentals in the City's zoning ordinance.
The following individuals spoke during the public hearing:
Christian Padron, 4337 Greenwood Lane, spoke in support of the proposed ordinance.
Leigh Davis, 3453 Spindle Tree, spoke in support of the proposed ordinance.
Leni Ventlong, 2824 Northwood Street, spoke in opposition to the proposed ordinance.
Linda Morrissey, 1422 Mockingbird Drive, spoke in opposition to the proposed ordinance.
Georgine Muntz, 3808 Hillside Trail, spoke in opposition to the proposed ordinance.
Theresa Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance.
Blaine Johnson, 2832 Placid Circle, spoke in opposition to the proposed ordinance.
Bill Walsh, 904 Spring Creek Drive, spoke in support of the proposed ordinance.
Lisa Nichols, 420 East Franklin Street, spoke in opposition to the proposed ordinance.
Casey Cogburn, 810 Redbud Lane, spoke in support of the proposed ordinance.
Sandy Michael, 1651 Choteau Court, spoke in opposition to the proposed ordinance.
Crystal Bowling, 1213 Terrace Drive, spoke in opposition to the proposed ordinance.
Lynn Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance.
Richard Mueller, 1730 Silverside Drive, spoke in opposition to the proposed ordinance.
Kari Perkins, 2161 Wedgewood, spoke in opposition to the proposed ordinance.
Garry Charette, 1910 Everglade Court, spoke in opposition to the proposed ordinance.
Barbara Pukis, 2164 South Winding Creek, spoke in support of the proposed ordinance.
Lucie Muns, 526 Ball Street, spoke in opposition to the proposed ordinance.
John Perrault, 705 North Main Street, spoke in support of the proposed ordinance.
Gus Kuelbs, 813 Water Oak Drive, spoke in support of the proposed ordinance.
Erica Pasvar, 403 Holly Street, spoke in opposition to the proposed ordinance.
Michael Helms, 1734 Anglers Plaza, spoke in opposition to the proposed ordinance.
Robin Cunningham, 3826 Shady Meadow Drive, spoke in opposition to the proposed
ordinance.
Ted Mcllvain, 1834 Anglers Plaza, spoke in support of the proposed ordinance.
Cheryl Helms, 1734 Anglers Plaza, spoke in opposition to the proposed ordinance.
Dennis Brewer, 1859 Chris Craft Drive, spoke in opposition to the proposed ordinance.
Ellen Brisendine, 1806 Teton Drive, spoke in support of the proposed ordinance.
Victoria Butler, 3543 Red Bird Lane, spoke in support of the proposed ordinance.
Tracy Gilmour, 921 Fall Creek, spoke in support of the proposed ordinance.
Renee Esses, 501 Magnolia Trail, spoke in support of the proposed ordinance.
Allan Paxton, 501 Smith, spoke in opposition to the proposed ordinance.
Andrew Muras, 4319 Greenwood Lane, spoke in support of the proposed ordinance.
Kevin Perkins, 2161 Wedgewood Drive, spoke in opposition to the proposed ordinance.
Tracey Dierolf, 1715 Silverside, spoke in opposition to the proposed ordinance.
Nicole Bender, 1919 Fairfield, spoke in opposition to the proposed ordinance.
City Council September 4, 2018 Page 3
Michael Faulkner (on behalf of Dick Jones), 506 Dunn Court, spoke in support of the
proposed ordinance.
Paul Trippett, 1308 Wall Street, spoke in opposition to the proposed ordinance.
Jimmy Walton, 1655 Hyland Greens Drive, spoke in opposition to the proposed
ordinance.
Josh McDaniel, Texas Realtors Association, spoke in opposition to the proposed
ordinance.
Anne Otwell, 4318 Country Lane, spoke in opposition to the proposed ordinance.
Karen Alvarez, 417 N.W. 10th Street #120, Grand Prairie, spoke in opposition to the
proposed ordinance.
Bryce Bender, 1919 Fairfield Drive, spoke in opposition to the proposed ordinance.
Michael Stephenson, 933 Water Oak Drive, spoke in support of the proposed ordinance.
William Behrens, 4620 Trevor Trail, spoke in support of the proposed ordinance.
Marsha Wesley, 427 East Texas Street, spoke in opposition to the proposed ordinance.
Richard Helppie-Schmieder, 403 Holly Street, spoke in opposition to the proposed
ordinance.
Laura Delin, 2835 Ridgewood Drive, spoke in opposition to the proposed ordinance.
Lyn Wesley, 427 East Texas Street, spoke in opposition to the proposed ordinance.
Bryce Delin, 2835 Ridgewood Drive, spoke in opposition to the proposed ordinance.
Henry Bowling, 1213 Terrace Drive, spoke in opposition to the proposed ordinance.
Julie McCarty, 1972 Casa Loma Court, spoke in opposition to the proposed ordinance.
Doug Nichols, 420 East Franklin Street, spoke in opposition to the proposed ordinance.
Glynda Borkham, 1806 Dunn Street, spoke in support of the proposed ordinance.
Mechelle A. Larson, 1842 Teton Drive, spoke in opposition to the proposed ordinance.
David Cox, 322 East College Street, spoke in support of the proposed ordinance.
Richard Craft, 3584 Twelve Oaks Lane, spoke in support of the proposed ordinance.
Michelle Lumert, 1712 Hood Lane, spoke in opposition to the proposed ordinance.
The following individuals submitted comment cards to record their support of the
proposed ordinance, but did not wish to speak:
Hamid Lalani, 4312 Greenwood Lane
Jackie Werblo, 1098 Woodbriar Drive
Robyn Scott, 2804 Greenbrook Court
Bill Brisendine, 1806 Teton Drive
Eva Perrault, 705 North Main Street
William Brown, 809 Red Bud Lane
Pamela Brown, 809 Red Bud Lane
Joe Hanan, 1833 Silverside Drive
Suzanne Pepper, 509 Dunn Court
Bryan Bartlett, 1806 Silverside Drive
Kevin Brosette, 4318 Greenwood Lane
Paul Bergman, 1810 Teton Drive
James D. Long, 4323 Greenwood Lane
Noby and Mari Ortega, 4327 Greenwood Lane
Venita Wyckoff, 1722 Silverside Drive
Gail Brown, 1822 Silverside Drive
City Council September 4, 2018 Page 4
Art Brown, 1822 Silverside Drive
Audrey Faulkner, 506 Dunn Court
Gillian Brewer, 1859 Chris Craft Drive
Mary Kay Cooper, 708 Peach Court
Justin Rivera, 802 North Riverside Drive
John Beck, 626 Church
Yolanda Nock, 707 Peach Court
Debbie Barber, 4343 Country Lane
Phillip Wright, 5303 Altacrest Court
Tadd and Rebecca Myers, 5307 Altacrest Court
Joseph Lozano, 713 Premier Place
Chad Hawley, 4311 Country Lane
Paulette Brosette, 4318 Greenwood Lane
Doug and Christian Robinson, 4320 Greenwood Lane
Mark L. Davis, 1814 Autumndale
Lorne K. Kleiss, 4341 Greenwood Lane
Mike and Debi Meek, 1025 Brownstone Drive
Melody Khavari, 3208 Magnolia Court
Aaron and Katie Halverson, 3314 Burninglog Drive
Angela McHugh, 2714 Cardinal Court
C.W. Higgins, 2641 Eagle Drive
Ricki Smith, 4309 Country Lane
William Tasker, 4335 Country Lane
Pat Dougher, 4337 Country Lane
Bethany Toppert, 2160 South Winding Creek Drive
John Butemeyer, 2160 South Winding Creek Drive
Rhonda Lawson, 716 Peach Court
Ralph Novak, 323 Turner Road
Lindle O'Neil, 513 Dooley Court
John Cogburn, 810 Redbud Lane
James O'Neil, 513 Dooley Court
Tom Gilmour, 921 Fall Creek
Martha Fussell, 500 Dooley Court
Maureen Moriarty, 4324 Greenwood Lane
Natalie and Gant Walden, 4325 Greenwood Lane
Brent Davis, 4330 Greenwood Lane
The following individuals submitted comment cards to record their opposition to the
proposed ordinance, but did not wish to speak:
Diana Cammarata, 405 Smith Street
Ron Wentling, 705 Peach Court
Lisa L. Nichols, 420 East Franklin Street
Pam Holt, 1111 Main Street
Suzie Brennan, 501 Smith Street
Nancy and Don Shannon, 1713 Anglers Plaza
Tiny Chacko, 1208 Cedar Valley Drive, Irving, Texas
City Council September 4, 2018 Page 5
Fred McCarty, 1971 Casa Loma
Suvi Raisanen, 405 Smith Street
Troy L. Burchfield, 411 Turner Road
Dave Bereuter, 507 Smith Street
Rose Paxton, 501 Smith Street
Marci Junge, 209 Ivy Glen Drive
Glenda Foster, 820 Spring Creek Drive
Colleen Burchfield, 411 Turner Road
Penelope Fongers, 925 South Main Street#3341
Ihristi Novak, 323 Turner Road
Cyndia Moore, 2153 South Winding Creek Drive
Lisa Charette, 1910 Everglade Court
Becki Ulmer, 1107 South Pine Street
Chris Bader, 1904 Casa Loma
Penny G. DeVrou Brackett, 2704 Warwick Way
Melinda D. Otwell, 4318 Country Lane
Carmen Drew, 2005 Willow Court
Eric Eicher, 305 Smith Street
Cynthia Eicher, 305 Smith Street
Cindy and Gary Jones, 1819 Branch Hollow
Motion was made to close the public hearing.
Motion: Rogers
Second: Freed
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 6. Consider Ordinance No. 2018-065, adopting a new article VI to Chapter 14 of
the City Code of Ordinances regarding single-family dwelling transient rentals, and take
any necessary action.
Assistant City Attorney Boyle and City Manager Rumbelow answered questions from
Council.
Council discussed this item. Council directed staff to determine an appropriate grace
period for education and enforcement.
Motion was made to approve Ordinance No. 2018-065, adopting a new article VI to
Chapter 14 of the City Code of Ordinances regarding single-family dwelling transient
rentals.
Motion: Slechta
Second: Lease
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council September 4, 2018 Page 6
ORDINANCE NO. 2018-065
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS ADOPTING A NEW ARTICLE VI TO
CHAPTER 14 OF THE CODE OF ORDINANCES
REGARDING SINGLE-FAMILY DWELLING TRANSIENT
RENTALS; REPEALING CONFLICTING ORDINANCES;
PROVIDING A PENALTY; PROVIDING A SEVERABILITY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE
Item 7. City Council to conduct a public hearing to consider adoption of a tax increase
and take any necessary action.
Mayor Tate declared the public hearing open.
Chief Financial Officer Greg Jordan presented this item to Council. Mr. Jordan stated the
tax rate will remain flat at $0.289271 per $100 valuation.
Mayor Tate stated that in accordance with state law, this item is the second of two public
hearings on the proposed tax increase. Because the proposed tax rate ($0.289271 per
$100) exceeds the effective tax rate ($0.272565 per $100), the law requires that the City
Council hold two public hearings on the proposal. The first public hearing was held
August 21, 2018. City Council will vote on the tax rate during the Regular Meeting on
September 18, 2018 at 7:30 p.m. in the Council Chambers in City Hall at 200 South Main
Street, Grapevine, Texas.
Becki Ulmer, 1107 South Pine Street, submitted a comment card declaring her opposition
to the proposed tax increase.
Motion was made to close the second public hearing to consider adoption of a tax
increase and take any necessary action.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
PRESENTATIONS
Item 8. Mayor Tate to present a proclamation to the Tarrant Area Food Bank declaring
September "Hunger Action Month".
This item was not presented.
City Council September 4, 2018 Page 7
Item 9. Joe and Christine Szymaszek to present information regarding the 32nd Annual
GrapeFest.
This item was not presented.
NEW BUSINESS
Item 10. Consider the Guaranteed Maximum Price with AUI Partners, LLC for the
remodel of Fire Stations 1 and 4, and take any necessary action.
Fire Chief Darrell Brown presented this item to Council. The Guaranteed Maximum Price
for AUI Partners, LLC to remodel of Fire Stations 1 and 4 shall not exceed $5,441,294.
The total construction budget for Station 1 is $3,365,285 and the construction budget for
Station 4 is $2,076,009.
Motion was made to approve the Guaranteed Maximum Price with AUI Partners for the
remodel of Fire Stations 1 and 4.
Motion: Coy
Second: Freed
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 11. Consider the mid-year appointment of Morgan Nichols to the Parks and
Recreation Board.
Council Member Slechta recommended appointing Morgan Nichols to fill the unexpired
term on the Parks and Recreation Board.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council September 4, 2018 Page 8
Item 12. Consider changing the time of the October 2, 2018 City Council meeting to
5:30 p.m. to allow the City Council to attend neighborhood National Night Out functions.
City Secretary Tara Brooks recommended approval of the October 2, 2018 meeting time
to 5:30 p.m.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 13. Consider Resolution No. 2018-066 authorizing an annual contract for
Laserfiche support services with MCCI, LLC.
City Secretary Brooks recommended approval of the annual contract for Laserfiche
support services with MCCI, LLC in an amount of$48,027.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
LASERFICHE SUPPORT SERVICES THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 14. Consider the renewal of an annual sole source contract for multimedia services
with Swagit Productions, LLC for streaming and recording of meetings.
City Secretary Brooks recommended the renewal of the contract for streaming and
recording of meetings with Swagit Productions in an amount of $16,200.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council September 4, 2018 Page 9
Item 15. Consider the renewal of annual contracts for temporary employment services
with Abacus Corporation and Temporaries of Texas, Inc.
Human Resources Director Rachel Huitt recommended the renewal of the temporary
employment services contracts in an amount not to exceed $500,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 16. Consider the renewal of an annual sole source contract for managed data
storage services with One Safe Place Media Corporation.
Chief Technology Officer Tessa Allberg recommended approval of the sole source
contract for managed data storage services in an amount not to exceed $22,056.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 17. Consider the award of RFB 478-2018 for FM2499 Landscape Enhancements
Phase IV to Cole Construction, Inc. and Ordinance No. 2018-066 appropriating funds.
Parks and Recreation Director Kevin Mitchell recommended approval of the award of bid
to Cole Construction for FM2499 landscape enhancements. The total cost of the project
is estimated at $539,986, of which the Texas Department of Transportation will provide
funding for $300,000. The proposed ordinance will appropriate the City's share of
$239,986 into the Quality of Life fund.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-066
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS; APPROPRIATING $239,986 IN
City Council September 4, 2018 Page 10
THE QUALITY OF LIFE FUND FOR THE FARM TO
MARKET ROAD 2499 LANDSCAPE ENHANCEMENTS
PHASE IV PROJECT; TRANSFERRING $239,986 FROM
THE QUALITY OF LIFE FUND TO THE GRANT FUND;
AND APPROPRIATING $539,986 IN THE GRANT FUND
FOR THE FARM TO MARKET ROAD 2499 LANDSCAPE
ENHANCEMENTS PHASE IV PROJECT AND
PROVIDING AN EFFECTIVCE DATE
Item 18. Consider Resolution No. 2018-067 authorizing the purchase of a Christmas
tree from Inception Marketing.
Parks and Recreation Director Mitchell recommended approval of the purchase of a thirty-
foot Christmas tree for an amount not too exceed $46,463.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE OF
A CHRISTMAS TREE THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
Item 19. Consider the renewal of an annual sole source contract for digital evidence
management services with TASER International, Inc.
Police Chief Mike Hamlin recommended approval of the contract for digital evidence
management services to store digital video evidence obtained through the use of body
worn cameras for an amount not to exceed $118,466.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 20. Consider the renewal of an annual contract for law enforcement uniform cleaning
services with Grapevine Cleaners for the Police Department.
City Council September 4, 2018 Page 11
Police Chief Hamlin recommended approval of the renewal of the annual contract for law
enforcement uniform cleaning services for an estimated amount of$25,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 21. Consider Resolution No. 2018-068 authorizing annual contracts for the
purchase of law enforcement uniforms with Galls, LLC as primary vendor and C&G
Wholesale as secondary vendor.
Police Chief Hamlin recommended approval of the contracts for the purchase of uniforms
in an estimated amount of$100,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
LAW ENFORCEMENT UNIFORMS THROUGH AN
ESTABLISHED INTERLOCAL PARTICIPATION
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 22. Consider the award of Request for Qualifications 427-2018 for the Architectural
Design Services for the Golf Course Clubhouse and Pavilion with Thiel and Thiel, Inc.
Public Works Director Bryan Beck recommended approval of the award of the Request
for Qualifications for the Architectural Design Services for an estimated amount of
$396,000. The project was approved in the 2017 Bond election to allow for the
construction, improvements and furnishing of a multi-use facility and clubhouse at the
Grapevine Municipal Golf Course.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
City Council September 4, 2018 Page 12
Nays: None
Approved: 7-0
Item 23. Consider Resolution No. 2018-069 authorizing the purchase of a truck from
Freightliner of Austin for the Public Works Department.
Public Works Director Beck recommended approval of the purchase of an asphalt
distributor truck for an amount of$183,217.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A
TRUCK THROUGH AN ESTABLISHED INTERLOCAL
AGREEMENT AND PROVIDING AN EFFECTIVE DATE
Item 24. Consider Resolution No. 2018-070 approving the Tarrant County contract with
Reyes Group for the 43rd Year Community Development Block Grant street
reconstruction project.
Public Works Director Beck recommended approval of the resolution approving the
Tarrant County contract with the Reyes Group for the 43rd Year Community Development
Block Grant which includes the reconstruction of the 300 block of South Ruth Street (from
Texas Street to Worth Street). The City's portion of the project is estimated at $228,140.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 25. Consider the award of the construction service contract with Red River
Construction, Inc. for construction of chemical processing improvements at the Water
Treatment Plant and Ordinance No. 2018-067 amending the Fiscal Year 2018 Capital
Budget.
Public Works Director Beck recommended approval of the award of the construction
service contract with Red River Construction, Inc. for chemical processing improvements
City Council September 4, 2018 Page 13
at the Water Treatment Plant. The planned improvements, for an estimated cost of
$1,233,428, include a chlorine dry scrubbing unit and monitors, a new ammonia tank
system, and building and electrical control improvements.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
RESOLUTION NO. 2018-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, APPROVING THE 43RD YEAR
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
PROJECT CONTRACTOR AND CONTRACT PRICE AND
PROVIDING AN EFFECTIVE DATE
Item 26. Consider Ordinance No. 2018-068 amending Chapter 25, Utilities and Services.
Article III, Solid Waste Disposal, Section 25-97, Service Rate - Schedules to reflect
adjustments to the commercial and residential solid waste and recycling collection rates.
Public Works Director Beck recommended approval of the amendment to Chapter 25,
Article III, Section 25-97 regarding solid waste service rates. The City's solid waste and
recycling franchisee, Republic Services, has requested a rate adjustment of 3.10% to be
effective October 1, 2018. The adjustment will result in a $0.43 monthly increase for
residential service from $13.87 to $14.30.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-068
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE
OF ORDINANCES, CHAPTER 25 UTILITIES AND
SERVICES, ARTICLE III SOLID WASTE DISPOSAL,
SECTION 25-97 SERVICE RATES - SCHEDULES;
PROVIDING A SEVERABILITY CLAUSE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
City Council September 4, 2018 Page 14
Item 27. Consider the renewal of annual contracts for aggregate materials with Big Sandy
Sand, DFW Materials, Liberty Sand and Gravel and Martin Marietta Materials.
Public Works Director Beck recommended approval of the annual contracts for aggregate
materials to be purchased on an as-needed basis for an estimated annual amount of
$150,000.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 28. Consider the minutes of the August 21, 2018 Regular City Council meeting_
City Secretary Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: Lease
Second: Rogers
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 11:05 p.m.
Motion: Rogers
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 18th
day of September, 2018.
APPROVED:
William D. Tate
Mayor
City Council September 4, 2018 Page 15
ATTEST: �RapE
Al
+m
Tara Brooks '
City Secretary
City Council September 4, 2018 Page 16