HomeMy WebLinkAbout2018-09-27 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, SEPTEMBER 27, 2018 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
I. Recognition of the Grapevine Garden Club and presentation.
2. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through September 24, 2018
D. Updates from the Resident Advisory meetings held August and September 2018
NEW BUSINESS
3. Consideration of the minutes from the July 26, 2018 meeting and take any necessary action.
4. Consideration and approval of salary actions for fiscal year 2019 and take any action.
5. Consideration and acceptance of the June and July 2018 monthly financial statements and take any
necessary action.
6. Consideration and acceptance of the 2017 Audit Report.
7. Report by the Ex Officio member of the Senior Advisory Board on the August 7, 2018 meeting.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 24th DAY OF SEPTEMBER 2018 BY 4:30 P.M.
Every ett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 27th day of September 2018 in the Conference Room of the Grapevine Housing Authority, with
the following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Constituting a quorum, with the following also present:
Jane Everett Executive Director
Duff O'Dell City Council Liaison
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
Chairperson Troeger called the meeting to order at 4:30 p.m.
Item #1 — Recognition of the Grapevine Garden Club
Chairperson Troeger thanked Suzi Guckel from the Grapevine Garden Club for their 12 years of service (at least)
maintaining the resident gardens on Texas Street and presented them with a Certificate of Appreciation. A plaque
will be planted in the garden bed at the entrance of Texas Street in their honor.
Item #2 Report of the Executive Director (Informational Only
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through September 24, 2018. The Executive
Director informed the Board the waiting list for 0 and 2 bedrooms will probably need to be opened at the and
of the year.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding
projects.
C. Report of Public Housing Activity and Issues
A shower pan in a unit on Texas St was leaking and required the removal of the tile in the shower
to repair. The tile was old and brittle so GHA had to remove all of the tile in the restroom and
renovated the entire restroom. As these units age, we may see more of these types of repairs.
The Executive Director worked through a misunderstanding between our residents on Brewer St
and their neighbor.
The Executive Director attended Lease Violation and Eviction training and discovered GHA needs
to update the ACOP and policies.
D. Resident Advisory Board update for the July and August 2018 meetinas
The Board was provided the minutes from the July 20, 2018 and August 17, 2018 Resident
Advisory Board meetings. The Executive Director met with the residents July 20, 2018 to gather
ideas for how they would like to see the Capital Funds spent on the units and grounds. Provided
to the Board was an email submitted by a resident for their consideration.
The minutes from the September meeting were not completed in time.
NEW BUSINESS
Item #2 - Consideration of the minutes from the July 26. 2018 meetinq and take anv necessary action
The Board was provided the minutes from the July 26, 2018 meeting for approval.
Commissioner Rice moved and Commissioner McHugh seconded to accept the July 26, 2018 minutes as presented.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item #4 - Consideration and approval of salary actions for fiscal year 2019 and take any action.
The Board was presented with information regarding a proposed 2.5% market adjustment and 2% merit increase to
staff salaries.
Commissioner Rice moved and Commissioner Anderson seconded to approve the amended proposed market
adjustment effective October 2018 and merit increase effective with the anniversary date.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item #5 - Consideration and acceptance of the June and July 2018 monthly financial statements and take any
necessary action.
The Board was provided electronic financial statements for the months of June and July 2018.
Commissioner Rice reviewed the financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner McHugh seconded to approve the June and July 2018
financial statements.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item # 6 - Consideration and acceptance of the 2017 Audited Financial Statements.
The Board was presented with a draft copy of the Fiscal Year 2017 Audited Financial Statements
prepared by John A. Blakeway, CPA at the meeting. A copy of the audit report was not provided in time
for the Board's review prior to the meeting.
Commissioner Rice moved and Commissioner Anderson seconded to accept receipt of the audit report pending
review and consideration at the October 2018 meeting.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item #7 - Report by the Ex Officio member of the Senior Advisory Board on the meeting held on August 7
2018
Grapevine City Council member Duff O'Dell attended the Senior Advisory Board meeting and provided
the Board with an update.
No action taken.
ADJOURNMENT
Commissioner Rice moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed. Meeting adjourned at 5:26 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 25th DAY OF OCTOBER 2018.
APPROVED:
L nd cam. I e
Linda Troeger, Chair
ATTEST:
an Everett,
Executive Director