HomeMy WebLinkAbout2018-10-02 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, OCTOBER 2, 2018
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
5:15 p.m. Call to Order of City Council Meeting - City Council Chambers
5:15 p.m. Executive Session - City Council Conference Room
5:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 5:30 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 5:30 p.m. - City Council Chambers
2. Invocation: Council Member Mike Lease
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 1905
CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
City Council October 2, 2018 Page 2
PRESENTATIONS
5. Mayor Tate to present a proclamation declaring October 2, 2018 as “National Night
Out.”
NEW BUSINESS
6. Consider Resolution No. 2018-078 authorizing a Project Utility Adjustment
Agreement and subsequent work specific Utility Adjustment Agreement
Amendments with NorthGate Constructors for the necessary relocation and
adjustment of City water and wastewater facilities due to the 635/121 Interchange
construction, and Ordinance No. 2018-072 appropriating the funds.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
7. Consider the renewal of an annual contract for enterprise sourcing services with
Ion Wave Technologies, Inc. for the Fiscal Services Department. Chief Financial
Officer recommends approval.
8. Consider the renewal of an annual contract for financial system support services
with STW, Inc. Chief Financial Officer recommends approval.
9. Consider the appropriation and transfer of funds to Public Agencies Retirement
Services (PARS) for the purpose of funding the Other Post-Employment Benefits
(OPEB) Trust and Ordinance No. 2018-073 appropriating the funds. Chief
Financial Officer recommends approval.
10. Consider the renewal of annual contracts for trees and large shrubs with Fannin
Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and
Construction. Parks and Recreation Director recommends approval.
11. Consider the first amendment to the interlocal agreement for asphalt overlay work
with Tarrant County. Public Works Director recommends approval.
12. Consider an amendment to the contract for land acquisition services with Teague,
Nall, and Perkins, Inc. Public Works Director recommends approval.
City Council October 2, 2018 Page 3
13. Consider a procurement contract for providing ultraviolet disinfection equipment at
the Wastewater Treatment Plant with Enviro-line Company, Inc. and Ordinance
No. 2018-074 appropriating the funds. Public Works Director recommends
approval.
14. Consider a developers agreement with CPR-GREP Elan Grapevine Owner, L.P.
for The Preserve and Ordinance No. 2018-075 amending the Fiscal Year 2018
Capital Budget. Public Works Director recommends approval.
15. Consider Ordinance No. 2018-076 amending the Grapevine Code of Ordinances
Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of West
Franklin Street from South Church Street to South Barton Street and the east side
of South Church Street from West Dallas Road to West Nash Street. Public Works
Director recommends approval.
16. Consider Ordinance No. 2018-077 abandoning a partial utility easement on Lot
3A, Block A, Kelley Addition. Public Works Director recommends approval.
17. Consider the minutes of the September 18, 2018 Regular City Council meeting.
City Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on September 28,
2018 by 5:00 p.m.
____________________
Tara Brooks
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 2nd
day of October, 2018 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
William D. Tate Mayor
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
Mike Lease Council Member
Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
constituting a quorum, and with the following members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
Matthew C.G. Boyle Assistant City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Tate called the meeting to order at 5:16 p.m.
Item 1. Executive Session
Mayor Tate announced the City Council would recess to the City Council Conference
Room to conduct a closed session regarding:
A. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City facilities, Public Works, the 185 acres, and
420 East College Street) pursuant to Section 551.072, Texas Government
Code.
B. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Council Conference Room and began the closed
session at 5:20 p.m. Council Member O'Dell joined the meeting at 5:20 p.m. The closed
session ended at 5:41 p.m.
Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there
was any action necessary relative to Sections 551.072 or 551.087.
Regarding Section 551.087, City Manager Rumbelow requested approval of an Economic
Development and Incentive Agreement with the Weitzman Group and authorize the City
Manager to execute same and all other associated documents and to take all other
necessary action.
Motion was made to approve an Economic Development and Incentive Agreement with
the Weitzman Group and authorize the City Manager to execute same and all other
associated documents and to take all other necessary action.
Motion: Lease
Second: Slechta
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
NOTE: City Council continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Tate called the regular meeting to order at 5:44 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Mike Lease delivered the invocation.
Item 3. Posting the Colors and the Pledges of Allegiance
Boy Scout Troop 1905 posted the colors and led the Pledges of Allegiance.
Item 4. Citizen Comments
There was no one wishing to speak during the citizen comments.
PRESENTATIONS
Item 5. Mayor Tate to present a proclamation declaring October 2, 2018 as "National
Night Out."
Mayor Tate announced that following the meeting, Council would be visiting
neighborhoods throughout the City. He then presented the proclamation for National
Night Out to Chief Mike Hamlin who announced the Police Department was excited to be
able to share this evening with the community.
City Council October 2, 2018 Page 2
NEW BUSINESS
Item 6. Consider Resolution No. 2018-078 authorizing a Project Utility Adjustment
Agreement and subsequent work specific Utility Adjustment Agreement Amendments
with NorthGate Constructors for the necessary relocation and adjustment of City water
and wastewater facilities due to the 635/121 Interchange construction, and Ordinance
No. 2018-072 appropriating the funds.
Public Works Director Bryan Beck presented this item to Council. The 635/121
Interchange is the fifth phase of the DFW Connector project, specifically called the
Connect 4 project. This agreement will allow NorthGate Constructors to design and
construct the City's utilities throughout the project to coincide with their construction. The
proposed ordinance will appropriate $4,500,000 from the Utility Enterprise Capital Fund
for funding of this project.
Council Member Rogers abstained from this item and filed an Affidavit of Conflict of
Interest with the City Secretary.
Motion was made to approve Resolution No. 2018-078 authorizing a Project Utility
Adjustment Agreement with NorthGate Constructors.
Motion: Freed
Second: Coy
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Abstains: Rogers
Approved: 6-0-1
RESOLUTION NO. 2018-078
A RESOLUTION OF THE CITY OF GRAPEVINE CITY
COUNCIL APPROVING A PROJECT UTILITY
ADJUSTMENT AGREEMENT; AUTHORIZING
EXPENDITURES FOR THE PERFORMANCE OF SAID
WORK; AND DECLARING AN EFFECTIVE DATE
Motion was made to approve Ordinance No. 2018-072 appropriating the funds for the
635/121 Interchange project.
Motion: Coy
Second: Slechta
Ayes: Tate, Freed, Lease, Coy, O'Dell, and Slechta
Nays: None
Abstains: Rogers
Approved: 6-0-1
City Council October 2, 2018 Page 3
ORDINANCE NO. 2018-072
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2019, PROVIDING FOR THE TRANSFER OF
THE FUNDS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Consent Agenda
Consent items are deemed to need little Council deliberation and were acted upon as one
business item. Any member of the City Council or member of the audience may request
that an item be withdrawn from the consent agenda and placed before the City Council
for full discussion. There were no requests to remove any items from the consent agenda.
Approval of the consent agenda authorizes the City Manager, or his designee, to
implement each item in accordance with Staff recommendations.
Item 7. Consider the renewal of an annual contract for enterprise sourcing services with
Ion Wave Technologies, Inc. for the Fiscal Services Department.
Chief Financial Officer Greg Jordan recommended approval of the annual contract for
enterprise sourcing services to automate the process of creating, issuing, awarding bids
and managing contracts for an amount not to exceed $21,400.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 8. Consider the renewal of an annual contract for financial system support services
with STW, Inc.
Chief Financial Officer Jordan recommended approval of an annual contract for financial
system support services for an annual estimated amount of$35,070.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
City Council October 2, 2018 Page 4
Item 9. Consider the appropriation and transfer of funds to Public Agencies Retirement
Services (PARS) for the purpose of funding the Other Post-Employment Benefits (OPEB)
Trust and Ordinance No. 2018-073 appropriating the funds.
Chief Financial Officer Jordan recommended approval of the transfer of funds for the
purpose of funding the Other Post-Employment Benefits. Government Accounting
Standards Board Statement 45 requires the City to account for its OPEB costs, which
include the City's retiree healthcare and death related benefits. This action increases the
formal reserve fund for retiree health care, and it provides a positive balance to offset the
long-term reportable liability required by GASB.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-073
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS; APPROPRIATING $500,000.00
FROM THE TRUST AND AGENCY FUND
UNAPPROPRIATED FUND BALANCE; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 10. Consider the renewal of annual contracts for trees and large shrubs with Fannin
Tree Farm, Southwest Wholesale Nursery, and Unique Landscaping Design and
Construction.
Parks and Recreation Director Kevin Mitchell recommended approval of the annual
contracts for the purchase of trees and large shrubs for an estimated annual amount of
$355,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 11. Consider the first amendment to the interlocal agreement for asphalt overlay
work with Tarrant County.
Public Works Director Beck recommended approval of the first amendment to the
interlocal agreement with Tarrant County for asphalt overlay work on Boyd Drive and
City Council October 2, 2018 Page 5
Dove Loop Road. Due to weather delays the completion date of the original agreement
needs to be extended to March 31, 2019.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 12. Consider an amendment to the contract for land acquisition services with
Teague, Nall, and Perkins, Inc.
Public Works Director Beck recommended approval of the amendment to the contract
with Teague, Nall and Perkins, Inc. for land acquisition services, to include surveying,
appraisal, negotiation, title curative, and closing support, for an amount not to exceed
$50,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Item 13. Consider a procurement contract for providing ultraviolet disinfection equipment
at the Wastewater Treatment Plant with Enviro-line Company, Inc. and Ordinance No.
2018-074 appropriating the funds.
Public Works Director Beck recommended approval of the procurement contract to
provide ultraviolet disinfection equipment at the Wastewater Treatment Plant in the
amount of $297,100 and appropriation of the funds in the Fiscal Year 2018 Capital
Improvements Budget.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-074
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2018; PROVIDING FOR THE TRANSFER OF
City Council October 2, 2018 Page 6
THE FUNDS; DECLARING AN EMERGENCY AND
PROVIDING AN EFFECTIVE DATE
Item 14. Consider a developers agreement with CPR-GREP Elan Grapevine Owner, L.P.
for The Preserve and Ordinance No. 2018-075 amending the Fiscal Year 2018 Capital
Budget.
Public Works Director Beck recommends approval of the developers agreement with
CPR-GREP Elan Grapevine Owner, LP for The Preserve. The developer is required to
extend an 8-inch water line under State Highway 360 and north to connect to the existing
system at Euless-Grapevine Road at its sole cost. The City requires a 12" water line to
support future development. The City will pay additional costs associated with this
oversizing betterment estimated at $148,000. In addition, the developer is required to
provide for the construction of two lanes of Glade Road from State Highway 360 east to
the DFW Airport boundary. The City will pay for approximately one half of the asphalt
transition for the project not to exceed $40,000.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-075
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, REVISING THE ADOPTED CAPITAL
IMPROVEMENTS BUDGET FOR THE FISCAL YEAR
ENDING IN 2018; PROVIDING FOR $407000 IN THE
CAPITAL PROJECT STREETS FUND AND $148,000 IN THE
UTILITY ENTERPRISE CAPITAL FUND; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 15. Consider Ordinance No. 2018-076 amending the Grapevine Code of
Ordinances Chapter 23 Traffic, Article V Parking, prohibiting parking on the north side of
West Franklin Street from South Church Street to South Barton Street and the east side
of South Church Street from West Dallas Road to West Nash Street.
Public Works Director Beck recommended approval of the amendment to the Grapevine
Code of Ordinances to prohibit parking on the north side of West Franklin Street from
South Church Street to South Barton Street and the east side of South Church Street
from West Dallas Road to West Nash Street.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
City Council October 2, 2018 Page 7
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-076
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AMENDING THE GRAPEVINE CODE
OF ORDINANCES BY AMENDING CHAPTER 23 TRAFFIC,
ARTICLE V PARKING, SECTION 23-63 NO PARKING
ZONES; AUTHORIZING THE ERECTION OF TRAFFIC
REGULATION SIGNS; REPEALING CONFLICTING
ORDINANCES; PROVIDING A PENALTY OF FINE NOT TO
EXCEED THE SUM OF TWO HUNDRED DOLLARS
($200.00); PROVIDING A SEVERABILITY CLAUSE;
DECLARING AN EMERGENCY AND PROVIDING AN
EFFECTIVE DATE
Item 16. Consider Ordinance No. 2018-077 abandoning a partial utility easement on Lot
3A, Block A, Kelley Addition.
Public Works Director Beck recommended approval of the abandonment of 2.5 feet of a
7.5 foot utility easement located along the back property line of Lot 3A, Block A, Kelley
Addition.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ORDINANCE NO. 2018-077
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, ABANDONING AND VACATING A
PARTIAL UTILITY EASEMENT ON LOT 3A, BLOCK A,
KELLEY ADDITION IN THE CITY OF GRAPEVINE, TEXAS
AS HEREINAFTER DESCRIBED; DECLARING AN
EMERGENCY AND PROVIDING AN EFFECTIVE DATE
Item 17. Consider the minutes of the September 18, 2018 Regular City Council meeting.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
City Council October 2, 2018 Page 8
Second: Coy
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
ADJOURNMENT
Motion was made to adjourn the meeting at 5:53 p.m.
Motion: Rogers
Second: Lease
Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 7-0
Passed and approved by the City Council of the City of Grapevine, Texas on this the 16th
day of October, 2018.
APPROVED:
William D. Tate
Mayor
ATTEST:
Ra
(1!0
i miicTara Brooks �
City Secretary
City Council October 2, 2018 Page 9