HomeMy WebLinkAboutItem 16 - Traffic Signal Equipment MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ' 1_
MEETING DATE: NOVEMBER 6, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF
TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION
EQUIPMENT
RECOMMENDATION:
City Council to consider approval of a resolution for the purchase of traffic signal
emergency vehicle pre-emption equipment from Consolidated Traffic Controls, Inc.
through an interlocal contract for participation agreement with the Houston-Galveston
Area Council (HGACBuy).
FUNDING SOURCE:
Funding for this purchase is currently available in account 121-48899-415-04000020
(Emergency Vehicle Pre-emption) for the amount not to exceed $499,000.00.
BACKGROUND:
This purchase will be made in accordance with an existing interlocal participation
agreement with the Houston-Galveston Area Council (HGACBuy) as allowed by Texas
Local Government Code, Section 271.102, Cooperative Purchasing Program.
Bids were taken by the Cooperative and a contract was awarded to Consolidated Traffic
Controls, Inc. The Public Works Department staff reviewed the contract for specification
compliance and pricing and determined that the contract would provide the best product
and pricing for meeting the needs of the City. The Cooperative Purchasing Agreement
satisfies all bidding requirements under the Texas Local Government Code.
As part of the 2011-2012 Quality of Life budget, the City Council authorized $285,500.00
on May 1, 2012 for the implementation of the first phase of a traffic signal pre-emption
system. This system includes equipment installed on the traffic signal and designated
emergency vehicles. The system allows the emergency vehicle driver to pre-empt the
traffic signal when responding to a priority call. Pre-emption forces the traffic signal to
change quickly to provide a green indication for the direction of approach for the
emergency vehicle, stopping conflicting traffic and allowing traffic in front of the
emergency vehicle room to clear a path. Phase 1 included 28 intersections and 16 Fire
Department vehicles.
The 2012-2013 Quality of Life budget included an additional $499,000.00 to implement
Phase 2 of this project, which includes 38 intersections and 35 Police Department
vehicles. If approved, most of the work will be completed during this fiscal year, with
some intersection installations delayed until the City resumes responsibility for their
maintenance following TxDOT roadway construction projects.
Staff recommends approval.
MP/LW
I
, !DIP
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TRAFFIC SIGNAL EMERGENCY VEHICLE PRE-EMPTION
EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL
PARTICIPATION AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Section 271.102
to enter into a cooperative purchasing program agreement with other qualified entities in
the State of Texas; and
WHEREAS, the Local Government Purchasing Cooperative (HGACBuy) is a
qualified purchasing cooperative program as authorized by Section 271.102 of the Texas
Local Government Code; and
WHEREAS,the City of Grapevine,Texas, has established an Intedocal Participation
Agreement with the Local Government Purchasing Cooperative (HGACBuy) and wishes
to utilize established contracts meeting all State of Texas bidding requirements; and
WHEREAS, the Local Government Purchasing Cooperative (HGACBuy) has
established a contract with Consolidated Traffic Controls, Inc. under contract number
PE05-11 for Traffic Control, Enforcement & Signal Pre-emption Equipment; and
WHEREAS, the City of Grapevine, Texas has a need to purchase traffic signal
emergency vehicle pre-emption equipment for the Fire, Police and Public Works
Department.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the purchase
with Consolidated Traffic Controls, Inc. for this equipment under Phase 2 of this project
through an Interlocal Participation Agreement with the Local Government Purchasing
Cooperative (HGACBuy) for up to $499,000.00. The initial purchase will be for
$422,641.00.
Section 3. That the City Manager, or his designee, is authorized to take all steps
necessary to consummate the purchase of said products and services.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of November, 2012.
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. NO. 2