HomeMy WebLinkAboutItem 11 - Protective Clothing ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: NOVEMBER 6, 2012
SUBJECT: APPROVAL OF A RESOLUTION FOR AN ANNUAL SOLE
SOURCE CONTRACT WITH OPTIONAL RENEWALS FOR
THE INSPECTION AND REPAIRS OF PROTECTIVE
CLOTHING.
RECOMMENDATION:
City Council to consider approval of a resolution for an annual contract with optional
renewals for the inspection and repairs of protective clothing for the Fire Department
from Gear Cleaning Solutions, LLC and consider them a sole source vendor.
FUNDING SOURCE:
Funds are budgeted in account 100-44540-210-1 (Professional Services/Fire
Department) for the estimated budgeted amount of$16,000.00.
BACKGROUND:
This procurement will be made as a sole source in accordance with Local Government
Code Chapter 252, Subchapter B, Section 252.022 (A) (7) (A).
The Texas Commission on Fire Protection requires that Personal Protective Equipment
(PPE) be cleaned and inspected on an annual basis. The PPE is cleaned in-house and
sent to an authorized business for inspection and repair. The inspection and repair is a
multi-stage process that must be preformed by trained and certified personnel. Gear
Cleaning Solutions is approved by the State of Texas and the PPE manufacturer to
inspect, repair, and perform warranty work on personal protective equipment. GCS is
the only local service who is authorized to perform warranty repairs on the Globe brand
PPE utilized by the fire department.
Staff recommends approval.
MA/BS
1 e
RESOLUTION G,i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS,AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO DECLARE GEAR
CLEANING SOLUTIONS, LLC A SOLE SOURCE VENDOR
FOR THE PURCHASE OF INSPECTION AND REPAIR
SERVICES FOR PROTECTIVE CLOTHING FOR THE
GRAPEVINE FIRE DEPARTMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code Chapter 252,
Subchapter B, Section 252.022 (a) (7) (A) to consider items available from only one
source as an exception to the bidding requirements of the State of Texas; and
WHEREAS, Gear Cleaning Solutions, LLC is the sole source provider in our
marketplace for warranty and repair services on the Globe PPE; and
WHEREAS, the City of Grapevine Fire Department has the continuing need to
inspect and repair said equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS:
Section 1. That all matters stated in the above preamble are true and correct and
are incorporated herein as if copied in their entirety.
Section 2. That the City Manager, or his designee, is authorized to take all steps
necessary to purchase the inspection and repair services for protective clothing for the
Fire Department from a sole source vendor, Gear Cleaning Solutions, LLC,for the annual
estimated amount of$16,000.00.
Section 3. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 6th day of November, 2012.
n
APPROVED:
ATTEST:
APPROVED AS TO FORM:
RES. 2