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Home My WebLink About2018-10-17 Regular Meeting UN .10 AGENDA BOARD OF DIRECTORS MEETING GRAPEVINE HERITAGE FOUNDATION ADVISORY BOARD WEDNESDAY, OCTOBER 17, 2018 AT 5:00 PM GRAPEVINE CONVENTION & VISITORS BUREAU 2ND FLOOR BOARDROOM 636 SOUTH MAIN STREET GRAPEVINE, TEXAS I. Call to Order of Regular Meeting — Dr. Curtis Ratliff 11, Citizen Comments 111. Consider Minutes of the September 19, 2018 Regular meeting. IV. Old Business A. Membership Report —Janet Perkins B. Nash Farm Report— Melva Stanfield and Cody Jolliff C. Sponsorship Report— Balla Wright D. Palace Arts Center Report — Paula Newman V. New Business A. Update on October 19, 2018 Barn Dance — Cody Jolliff B. Update on October 20, 2018 Fall Round-UP! — Cody Jolliff C. Update on November 2 and 3, 2018 Candlelight Tour of Homes — Mary Bush D. Update on November 8, 2018 GHF Annual Meeting — Curtis Ratliff E. Update on 2019 GHF Calendar— Janet Perkins F. National Trust Conference, San Francisco, CA, November 13-15, 2018 — David Klempin G. Update on January 24 — 27, 2019 Skills & Trades Exposition — Cody Jolliff VII. Adjournment The next meeting of the Grapevine Heritage Foundation will be the Annual Meeting which will be held at Nash Farm on Thursday, November 8, 2018, at 7:00 pm at 626 Ball Street, Grapevine, Texas. If you plan to attend this public meeting and you have a disability requiring special arrangements, please contact the Office of Historic Preservation at 817-410-3185 at least 24 hours in advance. Reasonable accommodations will be made to assist your needs. In accordance with Texas Government Code, Chapter 551.001 et seq. Acts of the 1993 Texas Legislature, the Grapevine Heritage Foundation Board meeting agenda was prepared and posted by the 12th day of October, 2018 at 5:00 pm. David Klempin Manager, Heritage Programs & Preservation 17 October 2018 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Grapevine Heritage Foundation (GHF) Advisory Board met at 5:00 p.m. on Wednesday, October 17, 2018 in the Grapevine Convention & Visitors Bureau, 2nd Floor Boardroom, 636 South Main Street, Grapevine, Texas 76051 for their regular scheduled monthly meeting. Curtis Ratliff Chairman Melva Stanfield Vice Chairman Balla Wright Treasurer Janet Perkins Secretary Sue Franks Member Courtney Fray Member Becky Hummer Member Frances Jensen Member Mike Lease City Council Liaison The above constituting a quorum with member(s) Patricia Stinson absent. With the following city staff present: Paula Newman Managing Director of Administration & Operations, Grapevine Convention & Visitors Bureau David Klempin Heritage Preservation Programs Manager Cody Jolliff Nash Farm Manager Mary Bush Administrative I. CALL TO ORDER Chairman Curtis Ratliff called the meeting to order at 5:04 p.m. and thanked all for attending. II. CITIZEN COMMENTS There were no citizen comments. Any person who is not scheduled on the agenda may address the Historic Preservation Commission under Citizen Comments by completing a Citizen Appearance Request form. In accordance with the Texas Open Meetings Act, the Advisory Board is restricted in discussing or taking action during Citizen Comments. 1 October 17, 2018 17 October 2018 III. APPROVAL OF MINUTES Balla Wright made the motion to accept the minutes as written from the September 19, 2018 meeting. Melva Stanfield seconded the motion, which prevailed in the following vote: Ayes: All (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Hummer and Jensen) Nays: None Absent: (Stinson) OLD BUSINESS Vice Chairman Melva Stanfield gave the Nash Farm report for September with a total of 1,300 visitors. The First Friday "Frontier Travel" had 210 attending; there were four interpretive tours; a pork shop dinner cooked over an open fire for the Sister Cities program guests; Future Farmers of America kick-off; the ItalianCarfest; and a Parlor Tour. The Barn Dance tickets had sold out; and 13 interpretive tours had been booked for October. Cody Jolliff added, the local Boy Scout troop had completed painting the east and west sides of the barn Secretary Janet Perkins reported the now due renewal notices had been mailed out and there are currently 220 active Foundation members. David Klempin reported the $1,000 donation made at the end of August had been matched with another $1,000 from Aon Corporation. Managing Director of Administration & Operations Paula Newman reported the Palace Arts Center's September 30, yearend numbers, were up 30 percent; concessions had a 14 percent increase; there were 47 events with an increase in attendance of 4,327 yielding a nine percent increase. Upcoming movie showings are Citizen Kane, Bat Man, Psycho and Gremlins. Live performances coming up are the Chamber Music Concert presented by Melange Musical on November 11; William Lee Martin's "Living in the Middle" Comedy Tour will be at the PAC on November 17; and Rocky Gribble presents "A Grapevine Opry Christmas" on December 8. This year's holiday season kicks off with the Carol of Lights on November 19; and the North Pole Express begins on November 23. Secretary Perkins asked if a replacement had been found for Cheri Christensen's position; Paula explained new titles are in development and interviewing continues. Farm Manager Cody Jolliff announced the assignments for the Barn Dance and the Fall Round -Up! event. He said dress for the Barn Dance would be 1950's country and after the dinner, the tables and chairs would be cleared off the pole barn pavilion to allow for the dance to take place under the cover of the pole barn. He said he would assure all by messaging and posting the events were to happen and would continue; with the paved walkways, all should wear their dancing boots. Rubber boots will be needed for Saturday's FRUP! event in the meadow. 2 October 17, 2018 17 October 2018 The Annual Meeting of the Membership will be held on Thursday, November 8 at Nash Farm with dinner "A Field Hand Supper". Invitations will be mailed tomorrow. Secretary Perkins reported the company to print the calendars had a conflict and had delayed their delivery agreement. She said board member Courtney Fray could make the edits as requested, send to another printer and have delivered for the November 8 Annual Meeting of the Membership. Heritage Preservation Programs Manager David Klempin reported this year's National Trust Conference in San Francisco had the rooms and sessions as desired scheduled for Council Liaison Lease, Chairman and Mrs. Ratliff, Vice Chairman Stanfield, Paula Newman and a couple of spaces for members of the Historic Preservation Commission. Nash Farm Manager Cody Jolliff reported on the January 24 — 27, 2019 Texas Living History Association and The Association for Living History, Farm and Agricultural Museums joint conference here in Grapevine. They now have 20 reservations for the two half-day workshops on Thursday and Friday. Thursday will be a field trip day to study history in the morning and architecture in the afternoon session; in the evening they will visit the palace Arts Center, Cody requested the Grapevine Heritage Foundation board be there as a unit to welcome the attendees. The sessions will also include the blacksmith shop and the railroad with a heritage "lunch in a tin bucket". Saturday evening will be reserved for the Calico Ball to be held for a planned 150 guests in the Grand Hall with a 191h century brass band, plated dining and a silent auction in the rotunda. Sunday morning sessions will end the conference at noon. Cody will ask the Grapevine Historical Society for their help in fulfilling needs for the conference ADJOURNMENT Sue Franks, seconded by Janet Perkins, made the motion to adjourn the meeting at 6:25 p.m. The motion prevailed by the following vote: Ayes: All (Ratliff, Stanfield, Wright, Perkins, Franks, Fray, Jensen, and Hummer) Nays: None Absent: (Stinson) PASSED AND APPROVED BY THE GRAPEVINE HERITAGE FOUNDATION, THE OCTOBER 17, 2018 MINUTES, ON THIS THE 8TH DAY OF NOVEMBER 2018. APPROVED: SECRETARY CHAIRMAN 3 October 17, 2018