HomeMy WebLinkAbout2018-12-11 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
TUESDAY, DECEMBER 11, 2018 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through December 6, 2018
D. Minutes from the Resident Advisory Meeting held October 2018
NEW BUSINESS
2. Consideration of the minutes from the October 25, 2018 meeting and take any necessary action.
3. Consideration and acceptance of Resolution No. 18-12 approving the Proposed Operating Budget for
Year Ending 12/31/2019.
4. Consideration and acceptance of Resolution No. 18-13 authorizing the Executive Director to enter into
a contract with Preservation Tree and take any necessary action.
5. Consideration and acceptance of the October 2018 monthly financial statements and take any necessary
action.
6. Report by the Ex Officio member of the Senior Advisory Board on the December 4, 2018 meeting.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 4TH DAY OF DECEMBER BY 4:30 P.M.
�� &
verett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 11th day of December 2018 in the Conference Room of the Grapevine Housing Authority, with
the following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
Greg Jordan
Jane Everett
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
City Council Liaison
Chief Financial Officer, City of Grapevine
Executive Director
Chairperson Troeger called the meeting to order at 4:31 p.m.
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinouencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through December 4, 2018.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
The waiting list will be open December 14, 2018 at 9:00 am and will close December 15, 2018 at 6:00
pm.
TXNAHRO, the Texas chapter of the National Association of Housing and Redevelopment Officials, is
holding their annual conference in April 2019 at the Gaylord and has asked GHA to host the event.
D. Resident Advisory Board update for the October 2018 meeting
The Board was provided the minutes from the October 12, 2018 Resident Advisory Board meeting. The
group planned the Christmas party.
NEW BUSINESS
Item #2 - Consideration of the minutes from the October 25 2018 meeting and take any necessary action
The Board was provided the minutes from the October 25, 2018 meeting for approval.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the October 25, 2018 minutes
as presented.
Ayes: Traeger, McHugh, Rice, & Rhodes -Cantu
Nays: None
Absent: Anderson
Motion passed
Item #3 - Consideration and acceptance of Resolution No 18-12 approving the Proposed Operating Budget for Year
Ending 12/31/2019.
The Board was presented with the Proposed Operating Budget for Low Rent for Fiscal Year 2019. There were
questions regarding various line items.
Commissioner Rice moved and Commissioner McHugh seconded to adopt Resolution No. 18-12, approving the
Operating Budget for the Low Rent program for 2019.
Ayes: Troeger, McHugh, Rice, & Rhodes -Cantu
Nays: None
Absent: Anderson
Motion passed
Item #4 - Consideration and acceptance of Resolution No. 18-13 authorizing the Executive Director to enter into a
contract with Preservation Tree and take any necessary action.
The Board was provided with the quotes from Preservation Tree to perform the annual project wide tree trimming.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to adopt Resolution No. 18-13, approving
the Executive Director to enter into a contract with Preservation Tree.
Ayes: Troeger, McHugh, Rice, & Rhodes -Cantu
Nays: None
Absent: Anderson
Motion passed
Item #5 - Consideration and acceptance of the October 2018 monthly financial statements and take anv necessa
action.
The Board was provided electronic financial statements for the month of October 2018. Commissioner Rice reviewed
the financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the October 2018 financial
statements.
Ayes: Troeger, McHugh, Rice, & Rhodes -Cantu
Nays: None
Absent: Anderson
Motion passed
Item # 6 - Report by the Ex Officio member of the Senior Advisory Board on the meeting held on December 4 2018
Commissioner Troeger attended the Senior Advisory Board meeting and provided the Board with an update.
No action taken.
ADJOURNMENT
Commissioner McHugh moved and Commissioner Anderson seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice, & Rhodes -Cantu
Nays: None
Absent: Anderson
Motion passed. Meeting adjourned at 5:14 p.m.
PASSED AND APPROVED BY THE BOARD OF
ON THE 24th DAY OF JANUARY 2019.
APPROVED:
OF THE GRAPEVINE HOUSING AUTHORITY
Linda Troeger, Chair t
ATTEST:
GO��-
Jane v ett,
Executive Director