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HomeMy WebLinkAbout2018-12-18 Joint MeetingCITY OF GRAPEVINE, TEXAS REGULAR JOINT MEETING OF r i,C x CITY COUNCIL AND PLANNING AND ZONING COMMISSION i Ex A s TUESDAY, DECEMBER 18, 2018 GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 6:00 p.m. Dinner— City Council Conference Room 6:30 p.m. Call to Order of City Council Meeting — City Council Chambers 6:30 p.m. Executive Session — City Council Conference Room 7:30 p.m. Joint Regular Meeting — City Council Chambers CALL TO ORDER: 6:30 p.m. — City Council Conference Room EXECUTIVE SESSION: 1. City Council to recess to the City Council Conference Room to conduct a closed session relative to: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. City Council to reconvene in open session in the City Council Chambers and take any necessary action relative to items discussed in Executive Session. REGULAR MEETING: 7:30 p.m. — City Council Chambers 2.Invocation and Pledge of Allegiance: Vice Chairman B.J. Wilson PRESENTATIONS 3. Mayor Tate to recognize the Grapevine High School Lady Mustangs golf team for winning the 5A State Championship. JOINT PUBLIC HEARINGS 4. Conditional Use Permit CU18-25 (Enclave II), Preliminary Plat of Lots 1 and 2, Block 1 Carter Addition and Final Plat of Lots 1 and 2 Block 1, Carter Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by IHS Real Estates Holdings LLC requesting a conditional use permit to establish a Master Site Development Plan to include, but not be limited to, the development of a co-branded hotel and a multi-family complex. The subject property is located at 2103 Anderson Gibson Road and is currently zoned "HCO" Hotel Corporate Office District. THE PUBLIC HEARING AND CONSIDERATION OF THESE ITEMS WERE TABLED AT THE NOVEMBER 20, 2018 JOINT MEETING. 5. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark), Preliminary Plat of Lots 1 and 2, Block 1 Stand Rock Addition and Final Plat of Lot 1, Block 1 Stand Rock Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Stand Rock Grapevine requesting an entertainment and attraction overlay to allow, but not be limited to, a hotel and water park with on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), building height in excess of 50 feet, skill and coin-operated machines in excess of eight machines, and three pylon-type signs. The subject property is located at 3509 North Grapevine Mills Boulevard and is currently zoned "CC" Community Commercial District. 6. Zoning Change Application Z18-06 (312 West Wall Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by MJ Wright and Associates requesting to rezone 0.264 acres from "HC" Highway Commercial District to "R-5.0" Zero Lot Line District for the development of one single family lot. THE APPLICANT HAS REQUESTED TO WITHDRAW THIS ITEM. 7. Conditional Use Permit CU18-29 (Cinemark) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Tinseltown Grapevine and XD requesting a conditional use permit to amend the previously approved site plan of SU94-02 (Ordinance No. 94-84) to allow a maximum of forty-five skill or coin-operated machines with a redemption center and specifically to allow for the possession, storage, retail sales and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a multi-screen movie theater. The property is located at 911 West State Highway 114 and is currently zoned "CC" Community Commercial District. City Council December 18, 2018 Page 2 8. Final Plat for Lots 1 and 2, Block 36 Original Town of Grapevine — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting to plat a portion of Block 36 into two lots. The property is located at 212 East Texas Street and is currently zoned "CBD" Central Business District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. City Council to remain in session in the Council Chambers to consider published business. CITIZEN COMMENTS 9. Any person who is not scheduled on the agenda may address the City Council under Citizen Comments by completing a Citizen Appearance Request form with the City Secretary. In accordance with the Texas Open Meetings Act, the City Council is restricted in discussing or taking action during Citizen Comments. NEW BUSINESS 10. Consider Resolution No. 2018-091 authorizing the legislative agenda for the 86th session of the Texas State Legislature and take any necessary action. 11. Consider Resolution No. 2018-092 authorizing the purchase of pickleball courts at Dove Park from The Playground, Shade and Surfacing Depot, LLC and take any necessary action. CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. 12. Consider Resolution No. 2018-093 authorizing the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapters 2256, Texas Government Code. Chief Financial Officer recommends approval. 13. Consider renewal of an annual contract for flood insurance coverage with Western World Insurance Company. Chief Financial Officer recommends approval. 14. Consider the renewal of an annual contract for emergency medical continuing education for the Fire Department with Best EMS. Fire Chief recommends approval. City Council December 18, 2018 Page 3 15. Consider Resolution No. 2018-094 authorizing the purchase of a fairway mower and utility vehicle from Professional Turf Products. Golf Director recommends approval. 16. Consider Resolution No. 2018-095 authorizing an interlocal agreement for purchasing with Dallas Metrocare Services. Human Resources Director recommends approval. 17. Consider Resolution No. 2018-096 authorizing an annual contract for an integrated human resources and payroll system with Paycom. Human Resources Director recommends approval. 18. Consider the award of Request for Bid RFB 481-2019 for the Bear Creek Pedestrian Bridge project to North Rock Construction. Parks and Recreation Director recommends approval. 19. Consider Resolution No. 2018-097 authorizing the purchase of softball field equipment from Pioneer Athletics. Parks and Recreation Director recommends approval. 20. Consider Resolution No. 2018-098 authorizing the purchase of picnic tables and playground equipment from Playground Solutions of Texas, Inc. Parks and Recreation Director recommends approval. 21. Consider Resolution No. 2018-099 authorizing a sole source purchase of ballfield netting from America's Nationwide Netting, Inc. Parks and Recreation Director recommends approval. 22. Consider Resolution No. 2018-100 authorizing a sole source purchase of power panels from Hypower. Parks and Recreation Director recommends approval. 23. Consider the award of an informal request for quote for heating and A/C systems from Smart Penguin A/C and Heating. Parks and Recreation Director recommends approval. 24. Consider the minutes of the December 4, 2018 Regular City Council meeting. City Secretary recommends approval. Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001 et seq, one or more of the above items may be considered in Executive Session closed to the public. Any decision held on such matter will be taken or conducted in open session following conclusion of the executive session. City Council December 18, 2018 Page 4 PLANNING AND ZONING COMMISSION RECOMMENDATIONS 25. Conditional Use Permit CU18-25 (Enclave II) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-088, if applicable, and take any necessary action. 26. Preliminary Plat of Lots 1 and 2, Block 1 Carter Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 27. Final Plat of Lots 1 and 2, Block 1 Carter Addition— Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 28. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-089, if applicable, and take any necessary action. 29. Preliminary Plat of Lots 1 and 2, Block 1 Stand Rock Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 30. Final Plat of Lot 1, Block 1 Stand Rock Addition — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. 31. Conditional Use Permit CU18-29 (Cinemark) — Consider the recommendation of the Planning and Zoning Commission and Ordinance No. 2018-090, if applicable, and take any necessary action. 32. Final Plat for Lots 1 and 2, Block 36 Original Town of Grapevine — Consider the recommendation of the Planning and Zoning Commission and take any necessary action. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on December 14, 2018 by 5:00 p.m. GRAP 1 A. vi im Tara Brooks City Secretary City Council December 18, 2018 Page 5 If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. City Council December 18, 2018 Page 6 CITY OF GRAPEVINE, TEXAS G Ap.EVIN REGULAR PLANNING AND ZONING COMMISSION MEETING mm TUESDAY, DECEMBER 18, 2018 T f+A X A S GRAPEVINE CITY HALL, SECOND FLOOR 200 SOUTH MAIN STREET GRAPEVINE, TEXAS 76051 7:00 p.m. Briefing Session - Planning and Zoning Commission Conference Room 7:30 p.m. Joint Meeting with City Council - City Council Chambers 7:30 p.m. Regular Session - Planning and Zoning Commission Conference Room CALL TO ORDER: 7:00 p.m. - Planning and Zoning Commission Conference Room BRIEFING SESSION 1. Planning and Zoning Commission to conduct a briefing session to discuss all items scheduled on tonight's agenda. No action will be taken. Each item will be considered during the Regular Session which immediately follows the Joint Public Hearings. JOINT MEETING WITH CITY COUNCIL: 7:30 p.m. - City Council Chambers 2.Invocation and Pledge of Allegiance: Vice Chairman B.J. Wilson JOINT PUBLIC HEARINGS 3. Conditional Use Permit CU18-25 (Enclave II), Preliminary Plat of Lots 1 and 2, Block 1 Carter Addition and Final Plat of Lots 1 and 2, Block 1 Carter Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by IHS Real Estates Holdings LLC requesting a conditional use permit to establish a Master Site Development Plan to include, but not be limited to, the development of a co-branded hotel and a multi-family complex. The subject property is located at 2103 Anderson Gibson Road and is currently zoned "HCO" Hotel Corporate Office District. THE PUBLIC HEARING AND CONSIDERATION OF THESE ITEMS WERE TABLED AT THE NOVEMBER 20, 2018 JOINT MEETING. 4. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark), Preliminary Plat of Lots 1 and 2, Block 1 Stand Rock Addition and Final Plat of Lot 1, Block 1 Stand Rock Addition — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Stand Rock Grapevine requesting an entertainment and attraction overlay to allow, but not be limited to, a hotel and water park with on-premise consumption of alcoholic beverages (beer, wine and mixed beverages), building height in excess of 50 feet, skill and coin-operated machines in excess of eight machines, and three pylon-type signs. The subject property is located at 3509 North Grapevine Mills Boulevard and is currently zoned "CC" Community Commercial District. 5. Zoning Change Application Z18-06 (312 West Wall Street) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by MJ Wright and Associates requesting to rezone 0.264 acres from "HC" Highway Commercial District to "R-5.0" Zero Lot Line District for the development of one single family lot. THE APPLICANT HAS REQUESTED TO WITHDRAW THIS ITEM. 6. Conditional Use Permit CU18-29 (Cinemark) — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by Tinseltown Grapevine and XD requesting a conditional use permit to amend the previously approved site plan of SU94-02 (Ordinance No. 94-84) to allow a maximum of forty-five skill or coin-operated machines with a redemption center and specifically to allow for the possession, storage, retail sales and on-premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a multi-screen movie theater. The property is located at 911 West State Highway 114 and is currently zoned "CC" Community Commercial District. 7. Final Plat for Lots 1 and 2, Block 36 Original Town of Grapevine — City Council and Planning and Zoning Commission to conduct a public hearing relative to an application submitted by the City of Grapevine requesting to plat a portion of Block 36 into two lots. The property is located at 212 East Texas Street and is currently zoned "CBD" Central Business District. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. Planning and Zoning Commission to recess to Planning and Zoning Commission Conference Room, Second Floor, to consider published agenda items. REGULAR SESSION: 7:30 p.m. (Immediately following Joint Public Hearings) — Planning and Zoning Commission Conference Room NEW BUSINESS 8. Conditional Use Permit CU18-25 (Enclave ll)— Consider the application and make a recommendation to City Council. 9. Preliminary Plat of Lots 1 and 2, Block 1 Carter Addition — Consider the application and make a recommendation to City Council. 10. Final Plat of Lots 1 and 2, Block 1 Carter Addition — Consider the application and make a recommendation to City Council. 11. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) Consider the application and make a recommendation to City Council. Planning and Zoning Commission December 18, 2018 Page 2 12. Preliminary Plat of Lots 1 and 2, Block 1 Stand Rock Addition — Consider the application and make a recommendation to City Council. 13. Final Plat of Lot 1, Block 1 Stand Rock Addition — Consider the application and make a recommendation to City Council. 14. Conditional Use Permit CU18-29 (Cinemark) — Consider the application and make a recommendation to City Council. 15. Final Plat for Lots 1 and 2, Block 36 Original Town of Grapevine — Consider the application and make a recommendation to City Council. 16. Consider the minutes of the November 20, 2018 Regular Planning and Zoning Commission meeting. NOTE: Following the adjournment of the Planning and Zoning Commission meeting, a representative will present the recommendations of the Planning and Zoning Commission to the City Council for consideration in the City Council Chambers. ADJOURNMENT In accordance with the Open Meetings Law, Texas Government Code, Chapter 551, I hereby certify that the above agenda was posted on the official bulletin boards at Grapevine City Hall, 200 South Main Street and on the City's website on November 16, 2018 by 5:00 p.m. GRAPE A. INA V M Tara Brooks City Secretary If you plan to attend this public meeting and you have a disability that requires special arrangements at the meeting, please contact the City Secretary's Office at 817.410.3182 at least 24 hours in advance of the meeting. Reasonable accommodations will be made to assist your needs. Planning and Zoning Commission December 18, 2018 Page 3 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 18th day of December, 2018 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver Monica Hotelling Jim Fechter Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Traci Hutton Chairman Member Member Member Member Member Alternate Member Alternate Member constituting a quorum, with Vice Chairman BJ Wilson being absent, and the following members of the City Staff: Bruno Rumbelow John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager City Attorney Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation (short term/transient rentals), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:33 p.m. The closed session ended at 7:17 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow stated there was no action necessary. REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:30 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Chairman Larry Oliver delivered the Invocation and led the Pledge of Allegiance. Deputy Mayor Pro Tem Freed joined the meeting at 7:32 p.m. PRESENTATIONS Item 3. Mayor Tate to recognize the Grapevine High School Lady Mustangs golf team for winning the 5A State Championship. Mayor Tate recognized Coach Bryan Humphreys and Gabriella Tomanka, Anna Takahashi, Lauren Chaszewski, Jillian Corey and Amanda Berry for winning the 5A State Championship. Bryan Humphreys highlighted the academic achievements of the team and presented a plaque of the gold State medal to Mayor Tate. JOINT PUBLIC HEARINGS Item 4. Conditional Use Permit CU18-25 (Enclave II), Preliminary Plat of Lots 1 and 2, Block 1, Carter Addition and Final Plat of Lots 1 and 2 Block 1, Carter Addition City Council Meeting December 18, 2018 Page 2 Mayor Tate stated the public hearing was opened on November 20, 2018 and tabled to tonight's meeting. Development Services Assistant Director Ron Stombaugh reported the applicant was requesting a conditional use permit to establish a Master Site Development Plan to include, but not be limited to, the development of a 303 room Holiday Inn and Staybridge Suites co -branded hotel and a 275 unit multi -family complex. The subject property is located at 2103 Anderson Gibson Road and is currently zoned "HCO" Hotel Corporate Office District. Applicant Kenneth Fambro gave a presentation and answered questions from the Commission and Council. Development Services Assistant Director Stombaugh answered questions from the Commission. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Martin, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 5. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark), Preliminary Plat of Lots 1 and 2, Block 1, Stand Rock Addition and Final Plat of Lot 1, Block 1, Stand Rock Addition Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting an entertainment and attraction overlay to allow, but not be limited to, a hotel and water park with on -premise consumption of alcoholic beverages (beer, wine and mixed beverages), building height in excess of 50 feet, skill and coin-operated machines in excess of eight machines, and three pylon -type signs. The hotel portion of the project will consist of 495 rooms and the timeshare portion will consist of 166 units. The subject property is located at 3509 North Grapevine Mills Boulevard and is currently zoned "CC" Community Commercial District. City Council Meeting December 18, 2018 Page 3 Applicants Stu Zadra and Pete Helleland gave a presentation and answered questions from the Commission and Council. No one spoke during the public hearing and there was no correspondence to report. Convention and Visitors Bureau Director P.W. McCallum and Development Services Assistant Director Stombaugh answered questions from Council. Motion was made to close the public hearing. Motion: Martin Second: Luers Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Martin, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 6. Zoning Change Application Z18-06 (312 West Wall Street) The applicant requested to withdraw this request. The letter of request was included in the meeting packet. Motion was made to accept the letter to withdraw the application. Motion: Luers Second: Hutton Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Martin, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to accept the letter to withdraw the application. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 7. Conditional Use Permit CU18-29 (Cinemark) Mayor Tate declared the Public Hearing open. Development Services Assistant Director Stombaugh reported the applicant was requesting a conditional use permit to amend the previously approved site plan of SU94- 02 (Ordinance No. 94-84) to allow a maximum of forty-five skill or coin-operated machines City Council Meeting December 18, 2018 Page 4 with a redemption center and specifically to allow for the possession, storage, retail sales and on -premise consumption of alcoholic beverages (beer, wine and mixed beverages) in conjunction with a multi -screen movie theater. The property is located at 911 West State Highway 114 and is currently zoned "CC" Community Commercial District. Applicant Matt Dunn gave a presentation and answered questions from Council. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Martin Second: Hotelling Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Martin, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Lease Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Item 8. Final Plat for Lots 1 and 2. Block 36. Oriainal Town of GraDevine Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson reported the City was requesting to plat a portion of Block 36 into two lots. The property is located at 212 East Texas Street and is currently zoned "CBD" Central Business District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Hutton Ayes: Oliver, Hotelling, Fechter, Tiggelaar, Martin, Luers, and Hutton Nays: None Approved: 7-0 Motion was made to close the public hearing. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 City Council Meeting December 18, 2018 Page 5 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Mayor Tate announced Council would take a break at 8:59 p.m. Mayor Tate reopened the meeting at 9:03 p.m. Item 9. Citizen Comments No one spoke during the citizen comments portion of the meeting. NEW BUSINESS Item 10. Consider Resolution No. 2018-091 authorizing the legislative agenda for the 86th session of the Texas State Leaislature and take anv necessary action. City Manager Rumbelow presented this item and answered questions from Council. Council discussed this item. Motion was made to approve the resolution authorizing the legislative agenda for the 86th session of the Texas State Legislature, adding an item to align with the school district's agenda relating to school finance reform. Motion: Rogers Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ADOPTING A LEGISLATIVE AGENDA FOR THE 86TH SESSION OF THE LEGISLATURE OF THE STATE OF TEXAS AND PROVIDING AN EFFECTIVE DATE Item 11. Consider Resolution No. 2018-092 authorizing the purchase of pickleball courts at Dove Park from The Playground, Shade and Surfacing Depot, LLC and take any necessary action. Parks and Recreation Director Kevin Mitchell presented this item to Council. The pickleball courts will be located in Dove park where the sand volleyball court is currently located. Sand volleyball will be moved to the Oak Grove Soccer Complex and will be renamed beach volleyball. The purchase of the courts will be for a total amount not to exceed $124,777. City Council Meeting December 18, 2018 Page 6 Council discussed this item. Motion was made to approve the resolution authorizing the purchase of pickleball courts. Motion: Coy Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-092 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PICKLEBALL COURTS AT DOVE PARK THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 12. Consider Resolution No. 2018-093 authorizing the City Investment Policy pursuant to the provisions of the Public Funds Investment Act, Chapters 2256, Texas Government Code. Chief Financial Officer Greg Jordan recommended approval of the resolution approving the City Investment Policy. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING THE CITY'S City Council Meeting December 18, 2018 Page 7 INVESTMENT POLICY AND PROVIDING AN EFFECTIVE DATE Item 13. Consider renewal of an annual contract for flood insurance coverage with Western World Insurance Company. Chief Financial Officer Jordan recommended approval of the renewal of the annual contract for flood insurance coverage in the estimated annual amount of $65,000. Western World Insurance will provide flood property damage coverage for the Lake Parks and the Golf Course. However, it will only provide business income insurance coverage for the Lake Parks. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 14. Consider the renewal of an annual contract for emergency medical continuin education for the Fire Department with Best EMS. Fire Chief Darrell Brown recommended approval of the renewal for the contract for emergency medical continuing education in an amount of $23,634. BEST EMS will provide a minimum of 48 continuing education hours per firefighter, per year, as required by the State Department of State Health Services. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 15. Consider Resolution No. 2018-094 authorizing the purchase of a fairway mower and utilitv vehicle from Professional Turf Products. Golf Director Russell Pulley recommended approval of the resolution authorizing the purchase of golf course equipment for a total amount not to exceed $84,931. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council Meeting December 18, 2018 Page 8 RESOLUTION NO. 2018-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE A FAIRWAY MOWER AND UTILITY VEHICLE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 16. Consider Resolution No. 2018-095 authorizing an interlocal agreement for purchasing with Dallas Metrocare Services. Human Resources Director Rachel Huitt recommended approval of the resolution authorizing an interlocal agreement for purchasing. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 VX:to] 11111,1111111us] ►1►Is] rZilIF:1 41WN A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH DALLAS METROCARE SERVICES AND PROVIDING AN EFFECTIVE DATE Item 17. Consider Resolution No. 2018-096 authorizing an annual contract for an integrated human resources and payroll system with Paycom. Human Resources Director Huitt recommended approval of the resolution authorizing an annual contract for human resources and payroll system in an estimated amount of $190,000. This change will allow for the city to transition from six disparate systems to a single platform, and the funds from this migration will generate funding to help pay for the implementation and service fees to Paycom. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council Meeting December 18, 2018 Page 9 RESOLUTION NO. 2018-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE AN INTEGRATED HUMAN RESOURCES AND PAYROLL SYSTEM THROUGH AN ESTABLISHED INTERLOCAL PARTICIPATION AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 18. Consider the award of Request for Bid RFB 481-2019 for the Bear Creek Pedestrian Bridae Droiect to North Rock Construction. Parks and Recreation Director Mitchell recommended approval of the award of the bid for the installation of the Bear Creek Pedestrian Bridge project for an amount not to exceed $86,227. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 19. Consider Resolution No. 2018-097 authorizing the purchase of softball field equipment from Pioneer Athletics. Parks and Recreation Director Mitchell recommended approval of the purchase of softball field equipment for a total amount not to exceed $83,198. This purchase will provide miscellaneous new ancillary equipment for Oak Grove softball fields such as: windscreens, fence toppers, pitching rubbers, bases, home plates, "L" screens, square screens, safety pads, etc. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-097 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE SOFTBALL FIELD EQUIPMENT THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE City Council Meeting December 18, 2018 Page 10 Item 20. Consider Resolution No. 2018-098 authorizing the purchase of picnic tables and playground equipment from Playground Solutions of Texas, Inc. Parks and Recreation Director Mitchell recommended approval of the purchase of picnic tables and playground equipment for the new Oak Grove Softball complex for a total amount not to exceed $110,620. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PICNIC TABLES AND PLAYGROUND EQUIPMENT FOR THE OAK GROVE SOFTBALL COMPLEX THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 21. Consider Resolution No. 2018-099 authorizing a sole source purchase of ballfield netting from America's Nationwide Netting, Inc. Parks and Recreation Director Mitchell recommended approval of the purchase of ballfield netting for an amount not to exceed $73,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-099 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE BALLFIELD NETTING FOR THE PARKS AND RECREATION DEPARTMENT FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 22. Consider Resolution No. 2018-100 authorizing a sole source purchase of power panels from Hypower. City Council Meeting December 18, 2018 Page 11 Parks and Recreation Director Mitchell recommended approval of the purchase of power panels at The Vineyards Campground and Cabins for an amount not to exceed $74,863. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2018-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE POWER PANELS FOR THE PARKS AND RECREATION DEPARTMENT FROM A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 23. Consider the award of an informal request for quote for heating and A/C systems from Smart Penguin A/C and Heating. Parks and Recreation Director Mitchell recommended approval of the informal request for quote to install air conditioning and heating in the restrooms at the Vineyards Campground for an amount not to exceed $38,000. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 24. Consider the minutes of the December 4, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Mayor Tate announced Council would take a break at 9:13 p.m. Mayor Tate reopened the meeting at 9:15 p.m. City Council Meeting December 18, 2018 Page 12 PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 25. Conditional Use Permit CU18-25 (Enclave II) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit application with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-25 (Enclave II) and Ordinance No. 2018-088. Motion: Coy Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Tate Approved: 6-0-1 ORDINANCE NO. 2018-088 AN ORDINANCE ISSUING CONDITIONAL USE PERMIT CU18-25 TO ESTABLISH A MASTER SITE DEVELOPMENT PLAN TO INCLUDE, BUT NOT BE LIMITED TO, THE DEVELOPMENT OF A 303 ROOM CO -BRANDED HOTEL ALONG WITH THE DEVELOPMENT OF 275 MULTIFAMILY UNITS IN A DISTRICT ZONED "HCO" HOTEL/CORPORATE OFFICE DISTRICT REGULATIONS FOR LOTS 1 AND 2, BLOCK 1, CARTER ADDITION (2103 ANDERSON-GIBSON ROAD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Mayor Tate announced he would abstain from this vote and filed an Affidavit of Conflict of Interest with the City Secretary. Item 26. Preliminary Plat of Lots 1 and 2. Block 1. Carter Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the preliminary plat with a vote of 7-0. City Council Meeting December 18, 2018 Page 13 Motion was made to approve the Statement of Findings and the Preliminary Plat of Lots 1 and 2, Block 1, Carter Addition. Motion: Lease Second: Freed Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Tate Approved: 6-0-1 Mayor Tate announced he would abstain from this vote and filed an Affidavit of Conflict of Interest with the City Secretary. Item 27. Final Plat of Lots 1 and 2, Block 1, Carter Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lots 1 and 2, Block 1, Carter Addition. Motion: Slechta Second: Rogers Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Tate Approved: 6-0-1 Mayor Tate announced he would abstain from this vote and filed an Affidavit of Conflict of Interest with the City Secretary. Item 28. Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the entertainment and attraction overlay with a vote of 7-0. Motion was made to approve Entertainment and Attraction Overlay EA18-01 (Stand Rock Hotel and Waterpark) and Ordinance No. 2018-089. Motion: Rogers Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-089 AN ORDINANCE ISSUING A PLANNED DEVELOPMENT OVERLAY BY GRANTING ENTERTAINMENT AND ATTRACTIONS OVERLAY EA18-01 TO INCLUDE, BUT City Council Meeting December 18, 2018 Page 14 NOT BE LIMITED TO, A HOTEL AND WATER PARK WITH ON -PREMISE ALCOHOL BEVERAGE SALES (BEER, WINE, AND MIXED BEVERAGES), SKILL AND COIN OPERATED MACHINES IN EXCESS OF EIGHT MACHINES, BUILDING HEIGHT IN EXCESS OF 50 FEET AND THREE PYLON -TYPE SIGNS RELATIVE TO THE "CC" COMMUNITY COMMERCIAL DISTRICT REGULATIONS FOR LOT 1, BLOCK 1, STAND ROCK ADDITION (3509 NORTH GRAPEVINE MILLS BOULEVARD) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS PLANNED DEVELOPMENT OVERLAY PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 29. Preliminary Plat of Lots 1 and 2, Block 1, Stand Rock Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved preliminary plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Preliminary Plat of Lots 1 and 2, Block 1, Stand Rock Addition. Motion: Slechta Second: Freed Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 30. Final Plat of Lot 1, Block 1 Stand Rock Addition Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and Final Plat of Lot 1, Block 1, Stand Rock Addition. Motion: Freed Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 City Council Meeting December 18, 2018 Page 15 Item 31. Conditional Use Permit CU18-29 (Cinemark Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the conditional use permit application with a vote of 7-0. Motion was made to approve Conditional Use Permit CU18-29 (Cinemark) and Ordinance No. 2018-090. Motion: Rogers Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2018-090 AN ORDINANCE ISSUING CONDITIONAL USE PERMIT CU18-29 AMENDING THE SITE PLAN APPROVED BY ORDINANCE NO. 1994-84 TO ALLOW A MAXIMUM OF FORTY-FIVE (45) SKILL OR COIN-OPERATED MACHINES WITH A REDEMPTION CENTER IN CONJUNCTION WITH A MOVIE THEATER, SPECIFICALLY TO ALLOW FOR THE POSSESSION, STORAGE, RETAIL SALES, AND ON - PREMISE CONSUMPTION OF ALCOHOLIC BEVERAGES (BEER, WINE AND MIXED BEVERAGES) IN CONJUNCTION WITH A MULTI -SCREEN MOVIE THEATER IN A DISTRICT ZONED "CC" COMMUNITY COMMERCIAL DISTRICT FOR LOT 1, BLOCK 1, CINEMARK ADDITION (911 WEST STATE HIGHWAY 114) ALL IN ACCORDANCE WITH A SITE PLAN APPROVED PURSUANT TO SECTION 47 OF ORDINANCE NO. 82-73 AND ALL OTHER CONDITIONS, RESTRICTIONS AND SAFEGUARDS IMPOSED HEREIN; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; PROVIDING A CLAUSE RELATING TO SEVERABILITY; DETERMINING THAT THE PUBLIC INTERESTS, MORALS AND GENERAL WELFARE DEMAND THE ISSUANCE OF THIS CONDITIONAL USE PERMIT; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 32. Final Plat for Lots 1 and 2, Block 36, Original Town of Grapevine Development Services Assistant Director Stombaugh reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. City Council Meeting December 18, 2018 Page 16 Motion was made to approve the Statement of Findings and Final Plat for Lots 1 and 2, Block 36, Original Town of Grapevine. Motion: Coy Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 9:17 p.m. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 15th day of January, 2019. APPROVED: .44—. William D. Tate Mayor ATTEST: O' �Ra�Ey' A. 2 Ur im UJ i is Tara Brooks Y�� City Secretary City Council Meeting December 18, 2018 Page 17