HomeMy WebLinkAboutItem 13 - In-Car Video Systems and StorageMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: JANUARY 15, 2019
SUBJECT: APPROVAL OF A RESOLUTION FOR PURCHASE AND ANNUAL
CONTRACT FOR DIGITAL MANAGEMENT SERVICES (IN -CAR VIDEO
SYSTEMS AND STORAGE)
RECOMMENDATION: City Council to consider a resolution authorizing purchase and annual
contract for in -car video recording solution and associated digital
management services (in -car video systems and storage) from Axon
Enterprise, Inc. for the Police Department.
FUNDING SOURCE: Funds for this purchase are available in the Capital Equipment Fund for a
total amount not to exceed $40,023.
BACKGROUND: This purchase is for 40 in -car video recording systems and the associated
digital evidence management and storage system from Axon Enterprises,
Inc. for the Police Department.
These in -car video systems are replacing older systems that were
purchased in 2011. The older 2011 systems have exceeded their life
expectancy, are no longer supported by the manufacturer, and
replacement components are limited. These new in -car video systems will
integrate seamlessly with the body -worn cameras currently used by
Grapevine Police Officers. This purchase will ensure officers are using
state-of-the-art technology to record interactions with citizens. It will also
ensure that the Police Department remains compliant with State racial
profiling law, recording motor vehicle stops by police officers, law
enforcement industry standards, and community expectations.
This purchase will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to Axon
Enterprise, Inc. The Police and Purchasing staff reviewed the contract for
departmental specification compliance and pricing and determined that the
contract would best meet the needs of the City. The contract will be for an
initial one-year period with five, one-year renewal options.
Staff recommends approval
MB/LW
RESOLUTION NO. 2019-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER’S DESIGNEE TO ENTER INTO
AN ANNUAL CONTRACT FOR DIGITAL EVIDENCE
MANAGEMENT SERVICES THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) is a
qualified purchasing cooperative program as authorized by Texas Local Government
Code, Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with The Local Government Purchasing Cooperative (BuyBoard) and wishes to utilize
established contracts meeting all State of Texas bidding requirements; and
WHEREAS, The Local Government Purchasing Cooperative (BuyBoard) has an
established contract No. 568-18, Law Enforcement Body Cameras, Supplies and
Equipment with Axon Enterprise, Inc.; and
WHEREAS, the City of Grapevine, Texas has a need for an annual contract for in-
car video recording solution and associated digital evidence management services for the
Police Department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Resolution No. 2019-004 2
Section 2. That the City Council of the City of Grapevine authorizes the annual
contract for in-car video recording solution and associated digital evidence management
services for the Police Department from Axon Enterprise, Inc. through an interlocal
agreement with The Local Government Purchasing Cooperative (BuyBoard) for an
amount not to exceed $40,023.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the annual contract for digital evidence management services
for the Police Department.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 15th day of January, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney