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HomeMy WebLinkAboutItem 17 - MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 15th day of January, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: William D. Tate Darlene Freed Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with the following members of the Planning and Zoning Commission: Larry Oliver BJ Wilson Monica Hotelling Beth Tiggelaar Gary Martin Dennis Luers Robert Rainwater Traci Hutton Chairman Vice Chairman Member Member Member Member Alternate Member Alternate Member constituting a quorum, with Member Jim Fechter being absent, and the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager Assistant City Attorney City Secretary Mayor Tate called the meeting to order at 6:30 p.m. Item 1. Executive Session Mayor Tate announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending or contemplated litigation (short term/transient rentals), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City facilities, Public Works, and the 185 acres) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 6:34 p.m. The closed session ended at 7:13 p.m. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow requested approval of a development agreement with Stand Rock Grapevine LLC and authorizing the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve a development agreement with Stand Rock Grapevine LLC and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Coy Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 REGULAR MEETING Call to Order Mayor Tate called the meeting to order at 7:31 p.m. in the City Council Chambers. Item 2. Invocation and Pledge of Allegiance Commissioner Monica Hotelling delivered the Invocation and led the Pledge of Allegiance. JOINT PUBLIC HEARINGS Item 3. Final Plat of Lot 1 R, Block 1, Grapevine Mills Wells Mayor Tate declared the Public Hearing open. Manager of Engineering John Robertson reported the applicant was requesting to replat Lot 1, Block 1, Grapevine Mills Wells and 1.78 acres of unplatted property. The property City Council Meeting January 15, 2019 Page 2 is located at 2800 Grapevine Mills Parkway and is currently zoned "HCO" Hotel and Corporate Office District. No one spoke during the public hearing and there was no correspondence to report. Motion was made to close the public hearing. Motion: Luers Second: Tiggelaar Ayes: Oliver, Wilson, Hotelling, Tiggelaar, Martin, Luers, and Rainwater Nays: None Approved: 7-0 Motion was made to close the public hearing Motion: O'Dell Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Mayor Tate announced the Planning and Zoning Commission would recess to the Planning and Zoning Conference Room to consider published business. The City Council remained in session in the Council Chambers to consider published business. Item 4. Citizen Comments Bruce Rider, 325 West Worth Street, Grapevine commended Library Director Janis Roberson on her 40 years of service to the City. PRESENTATIONS Item 5. Chief Financial Officer to present financial update. Chief Financial Officer Greg Jordan reported the General and Utility Funds are projected to have a surplus at the end of the year and described how the wet weather has affected the Golf and Lake Parks Funds. Chief Financial Officer Jordan, Golf Director Russell Pulley and City Manager Rumbelow answered questions from Council. Item 6. Public Works Director to present proposed changes to the Master Thoroughfare Plan. Public Works Director Bryan Beck presented the proposed changes to the Master Thoroughfare Plan which include removing Wall Street, re -aligning Southwest Grapevine Parkway from State Highway 26 to Mustang Drive, downgrading Park Boulevard from six to four lanes, downgrading North Dove Road and Dove Loop from four lanes to three from City Council Meeting January 15, 2019 Page 3 Northwest Highway north to the lake, downgrading Dooley Street from four to two lanes from Dallas Road to Northwest Highway, downgrading Dooley Street from four to three lanes from Northwest Highway to terminus, upgrading Fairway Drive from two to three lanes, downgrading Euless -Grapevine Road from four lanes to three from Glade Road to Hughes Road, coordinating with adjacent jurisdictions' plans, reducing roadway classifications from eight to five, and revising roadway cross sections. Mr. Beck answered questions from Council. Mayor Tate announced Council would consider the recommendations of the Planning and Zoning Commission next. PLANNING AND ZONING COMMISSION RECOMMENDATIONS Item 19. Final Plat of Lot 1 R, Block 1, Grapevine Mills Wells Manager of Engineering Robertson reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1 R, Block 1, Grapevine Mills Wells. Motion: Freed Second: Coy Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 20. Final Plat of Lot 1, Block 1, Grace Hill Addition Manager of Engineering Robertson reported the Planning and Zoning Commission approved the final plat with a vote of 7-0. Motion was made to approve the Statement of Findings and the Final Plat of Lot 1, Block 1, Grace Hill Addition. Motion: Slechta Second: Lease Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 21. Preliminary Plat of Lots 1-5, Block 1, and Lots 1-5, Block 2, Grapevine Hill Addition Manager of Engineering Robertson reported, with a vote of 7-0, the Planning and Zoning Commission tabled the preliminary plat to the February 19, 2019 meeting. Motion was made to table the preliminary plat to the February 19, 2019 meeting. Motion: Rogers City Council Meeting January 15, 2019 Page 4 Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 22. Final Plat of Lots 1-5, Block 1, and Lots 1-5, Block 2, Grapevine Hill Addition Manager of Engineering Robertson reported, with a vote of 7-0, the Planning and Zoning Commission tabled the final plat to the February 19, 2019 meeting. Motion was made to table the preliminary plat to the February 19, 2019 meeting. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Council continued with the rest of the agenda in the published order. NEW BUSINESS Item 7. Consider a construction contract for the Nash -Berry reconstruction and South Nolen Drive connection project with Jeske Construction Company, and take any necessary action. Public Works Director Beck described the proposed projects and answered questions from Council. Combining the two projects together into one contract will be more cost effective. The estimated cost of the contract is $675,000. Public Works Director Beck and Manager of Engineering Robertson answered questions from Council. Motion was made to approve the construction contract for the Nash -Berry reconstruction and South Nolen Drive connection projects. Motion: Coy Second: Rogers Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 CONSENT AGENDA Consent items are deemed to need little Council deliberation and will be acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. City Council Meeting January 15, 2019 Page 5 Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 8. Consider the renewal of an annual contract for medical control services with BEST EMS. Fire Chief Darrell Brown recommended approval of the renewal of the contract for medical control services in an amount not to exceed $31,282. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 9. Consider Resolution No. 2019-001 authorizing the purchase of chairs for the Bessie Mitchell House from Lone Star Furnishings. Parks and Recreation Director Kevin Mitchell recommended approval of the resolution authorizing the purchase of 100 chairs for a total amount not to exceed $19,962. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2019-001 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CHAIRS FOR THE BESSIE MITCHELL HOUSE THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 10. Consider Resolution No. 2019-002 authorizing a sole source purchase of park benches from Paul E. Allen Comaanv. City Council Meeting January 15, 2019 Page 6 Parks and Recreation Director Mitchell recommended approval of the resolution authorizing the purchase of park benches for the Oak Grove Softball Complex for an amount not to exceed $22,300. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2019-002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE PARK BENCHES FOR THE PARKS AND RECREATION DEPARTMENT THROUGH A SOLE SOURCE VENDOR AND PROVIDING AN EFFECTIVE DATE Item 11. Consider the renewal of an annual contract for grounds management services with Terracare Associates. Parks and Recreation Director Mitchell recommended approval of the renewal of the annual contract for grounds management services for an annual estimated amount of $1,600,000. The agreement includes mowing, litter control and weed abatement as well as fertilization, herbicides, pesticides, and fungicide application at the various parks, medians, right-of-ways, open spaces, facilities and athletic complexes throughout the City. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 12. Consider Resolution No. 2019-003 authorizing the purchase of CradlePoint cellular modems from Comarehensive Communication Services. LLC. Police Chief Mike Hamlin and Fire Chief Brown recommended approval of the resolution authorizing the purchase of 62 cellular modems for the Police and Fire Departments for an amount not to exceed $105,523. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta City Council Meeting January 15, 2019 Page 7 Nays: None Approved: 7-0 RESOLUTION NO. 2019-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO PURCHASE CELLULAR MODEMS THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 13. Consider Resolution No. 2019-004 authorizing purchase and annual contract for in -car video recording solution and associated digital management services (in -car video systems and storage) from Axon Enterprise, Inc. Police Chief Hamlin recommended approval of the resolution authorizing the purchase of in -car video recording solution and digital management services for a total amount not to exceed $40,023. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 RESOLUTION NO. 2019-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER OR THE CITY MANAGER'S DESIGNEE TO ENTER INTO AN ANNUAL CONTRACT FOR DIGITAL EVIDENCE MANAGEMENT SERVICES THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE DATE Item 14. Consider Ordinance No. 2019-001 authorizing the transfer of funds from the Crime Control District Fund for leases and rentals to the Capital Equipment Fund for vehicle acquisition. Police Chief Hamlin and Public Works Director Beck recommended approval of the ordinance authorizing the transfer of an estimated amount of $20,000 to purchase a vehicle for the Police Department. Motion was made to approve the consent agenda as presented. Motion: O'Dell City Council Meeting January 15, 2019 Page 8 Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ORDINANCE NO. 2019-001 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS; TRANSFERRING $20,000 APPROPRIATED IN THE CRIME CONTROL DISTRICT FUND 117 TO THE 325 CAPITAL EQUIPMENT FUND AND APPROPRIATING $20,000 IN THE 325 CAPITAL EQUIPMENT FUND FOR THE ACQUISITION OF A POLICE VEHICLE; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 15. Consider a sales agreement with the City of Robstown for the sale of three surplus police Tahoes. Police Chief Hamlin and Public Works Director Beck recommended approval of the sale of three surplus vehicles to the City of Robstown for a total amount of $23,500. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 16. Consider the award of an informal request for quote for 48 -inch pipe from Contech Enaineered Solutions. Public Works Director Beck recommended approval of the award of an informal request for quote for pipe for an amount not to exceed $17,112. The new pipe will be used to line three damaged sections of storm drain crossing going under Timberline Drive. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 17. Consider the on-call traffic engineering services contract with Kimley-Horn and Assr)ciates Public Works Director Beck recommended approval of the on-call traffic engineering services in an amount not to exceed $50,000. The purpose of this contract is to assist City Council Meeting January 15, 2019 Page 9 staff with small projects such as signal timing studies, review of traffic control plans, traffic related grant applications, and traffic studies. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 Item 18. Consider the minutes of the December 18, 2018 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 7-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:03 p.m. Motion: Coy Second: O'Dell Ayes: Tate, Freed, Rogers, Lease, Coy, O'Dell and Slechta Nays: None Approved: 7-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 5th day of February, 2019. APPROVED: William D. Tate Mayor ATTEST: Tara Brooks City Secretary City Council Meeting January 15, 2019 Page 10