HomeMy WebLinkAbout2019-01-24 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, JANUARY 24, 2019 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through January 21, 2019
D. Quarterly Investment Report for 12/31/2018
NEW BUSINESS
2. Consideration of the minutes from the December 11, 2018 meeting and take any necessary action.
3. Consideration and acceptance of Resolution No. 19-01 approving the balance on the uncollectable
accounts to be a Write-off to Collection Losses.
4. Consideration and acceptance of the November 2018 monthly financial statements and take any
necessary action.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 21ST DAY OF JANUARY BY 4:30 P.M.
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Jane tett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 24th day of January 2019 in the Conference Room of the Grapevine Housing Authority, with the
following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
Jane Everett
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
City Council Liaison
Executive Director
Chairperson Troeger called the meeting to order at 4:30 p.m.
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through January 21, 2019.
B. Capital Funds Reoort and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
• The Executive Director explained the federal shutdown had minimal impact to the Grapevine Housing
Authority.
• Grapevine Housing Authority has experienced some roofs leaking; the Executive Director will touch
base with the insurance company.
D. Quarterly Investment Report for 12/30/2018
The Executive Director presented the Quarterly Investment Report to the Board of Commissioners.
NEW BUSINESS
Item #2 - Consideration of the minutes from the December 11 2018 meeting and take any necessary action
The Board was provided the minutes from the December 11, 2018 meeting for approval.
Commissioner McHugh moved and Commissioner Rice seconded to accept the December 11, 2018 minutes as
presented.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item #3 - Consideration and acceptance of Resolution No 19-01 approving the balance on the uncollectable
accounts to be a Write-off to Collection Losses.
The Board was presented with the 2018 accounts receivable balance owing to be written off for fiscal year 2018. The
Executive Director reviewed the spreadsheet of resident uncollectable balances.
Commissioner Rice moved and Commissioner McHugh seconded to adopt Resolution No. 19-01 approving the
balance on the uncollectable accounts to be a Write-off to Collection Losses.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Item #5 - Consideration and acceptance of the November 2018 monthly financial statements and take any necessary
action.
The Board was provided electronic financial statements for the month of November 2018. Commissioner Rice
reviewed the financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner Anderson seconded to accept the November 2018 financial
statements.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Anderson seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice, & Anderson
Nays: None
Absent: Rhodes -Cantu
Motion passed
Motion passed. Meeting adjourned at 4:51 p.m
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 24th DAY OF JANUARY 2019.
APPROVED:
LuncAa_ i ED Pep
Linda Troeger, Chair
ATTEST:
Everett,
Executive Director