HomeMy WebLinkAboutItem 07 - Traffic Signal Equipment and Materials ITEM #7
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 5, 2013
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT RF13 #362-
2 11 FOR TRAFFIC SIGNAL EQUIPMENT AND MATERIALS
RECOMMENDATION:
City Council to consider approval for the renewal of an annual contract RFB #362-2011
with Consolidated Traffic Controls, Inc. and McCain Inc. for traffic signal equipment and
materials.
FUNDING SOURCE:
Funds are available in account 174-43301-093-000 (Street Maintenance/Capital
Replace m ent/Tra nsportation Infrastructure Maintenance/Traffic Sign and Signal
Maintenance) in the estimated amount of$45,875.
BACKGROUND:
Bids were taken in accordance with the City Purchasing Policy. Formal bids and
advertisements are not required for purchases under $50,000.00. Seventeen bid
packages were requested by vendors. Six bids were received.
The purpose of this contract is to purchase traffic signal equipment materials on an as
needed basis by the Traffic Operations Division. Council awarded the contract on March
15, 2011 for one year with four, one-year optional renewals. If approved, this will be for
the second renewal option of the four available.
to had reviewed all bids received and found that Consolidated Traffic Controls, Inc.
and McCain Inc, were the lowest responsive/responsible bidders meeting specifications.
These vendors have been suppliers tote City in the past and have been successful in
doing so. Consolidated Traffic Controls, Inc. and McCain Inc. have agreed to renew
their contracts with an overall price increase of 7% due to increases in raw materials,
transportation, fuel and energy used in the manufacturing of items.
The Public Works Department, Traffic Operations Division is requesting a 25% increase
from the original estimated amount of $36,700 approved by Council on March 15, 2011.
This is to allow forte purchase of materials for planned signal equipment replacement
programs authorized by Council in the Y2 13 budget.
2/27/2013 (2:00:31 PM)
ITEM #7
Staff recommends approval.
MP/LW
2/27/2013 (2:00:31 PM)