HomeMy WebLinkAboutItem 14 - Compact Track LoadersMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 5, 2019
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF TWO
COMPACT TRACK LOADERS
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of two
compact track loaders from Holt Texas for the Public Works Department.
FUNDING SOURCE: Funds for this purchase are available in accounts 116-48860-415-003
(Machinery & Equipment) and 200-48860-530-001 (Machinery &
Equipment) for a total amount not to exceed $205,681.
BACKGROUND: This purchase is for two 299D2 Caterpillar compact track loaders. One is
equipped with a mulcher attachment and the other is equipped with a
bucket to replace two units approved in the FY 2019 replacement
schedule for the Public Works Utilities Division. These pieces of
excavation equipment are essential to daily operations for Public Works'
staff out in the field. The equipment attachments are used for grading,
digging, loading, clearing, mulching and are interchangeable with Parks
Department equipment serving a dual purpose for the City.
This purchase will be made in accordance with an existing interlocal
agreement with Sourcewell as allowed by Texas Local Government Code,
Chapter 271 and Texas Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to Holt
Texas. The Fleet and Purchasing staff reviewed the contract for
specification compliance and pricing and determined that the contract
would provide the best service and pricing for meeting the needs of the
City.
Staff recommends approval
PH/LW
RESOLUTION NO. 2019-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
TWO COMPACT TRACK LOADERS THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, Sourcewell is a qualified purchasing cooperative program as
authorized by Texas Local Government Code, Chapter 271 and Texas Government
Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with Sourcewell and wishes to utilize established contracts meeting all State of Texas
bidding requirements; and
WHEREAS, Sourcewell has an established contract No. 032515 -CAT, New and
Used Construction and Paving Equipment, Parts and Rental with Holt Texas; and
WHEREAS, the City of Grapevine, Texas has a need to purchase two new
compact track loaders for the Public Works Department; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of two new compact track loaders from Holt Texas through an interlocal
agreement with Sourcewell for an amount not to exceed $205,681.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said compact track loaders.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of February, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2019-008 2