HomeMy WebLinkAboutItem 11 - Synthetic TurfMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 5, 2019
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF SYNTHETIC
TURF
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of synthetic
turf for Oak Grove Softball Park from Geo Surfaces for the Parks and
Recreation Department.
FUNDING SOURCE: Funds for this purchase are available in account 325-42281-312-004
(Apparatus and Tools) for a total amount not to exceed $73,890.
BACKGROUND: The purchase of this synthetic turf is for the Oak Grove Softball renovation
project to be installed in multiple common areas, public art, bullpens and
batting cages.
This purchase will be made in accordance with an existing interlocal
agreement with the Region VIII Education Service Center in Texas as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.
Bids were taken by the cooperative and a contract was awarded to Geo
Surfaces. The Parks and Recreation and Purchasing staff reviewed the
contract for departmental specification compliance and pricing and
determined that the contract would provide the best product and pricing
for meeting the needs of the City.
Staff recommends approval
RS/LW
RESOLUTION NO. 2019-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
SYNTHETIC TURF THROUGH AN ESTABLISHED
INTERLOCAL AGREEMENT AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, the Region VIII Education Service Center in Texas is a qualified
purchasing program as authorized by Texas Local Government Code, Chapter 271 and
Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has an interlocal agreement with the
Region VIII Education Service Center and wishes to utilize an established contract
through their Interlocal Purchasing System Program (TIPS) meeting all State of Texas
bidding requirements; and
WHEREAS, the Region VIII Education Service Center has an established contract
No. 170205, Synthetic or Natural Sports Fields, Courts or Tracks with Geo Surfaces,
contract; and
WHEREAS, the City of Grapevine, Texas has a need to replace natural turf with
synthetic turf at the Oak Grove Softball Park; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase a synthetic turf from Geo Surfaces through an interlocal agreement with the
Region VIII Education Service Center for an amount not to exceed $73,890.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase of said synthetic turf for Oak Grove Softball Park.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 5th day of February, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2019-005 2