HomeMy WebLinkAboutA 5.0 Parade Permit Policy 2002-03-06 CITY OF GRAPEVINE SECTION q
ADMINI�TRATIVE POLICY NUMBER 5.0
�r suB�ECT: PARADE PERMIT POLICY PA�E 1 OF 1
� PREPARED BY: CI�/ Mallag@C'S OfFIC@ EFFECTIVE DATE Q$-Qs-Q2
PURPO�E
The purpose of a parade/run permit application process policy is to insure the safety of all
participants and to allow City departments adequate information to prepare for the event. _
PROCEDURE
-- Anyone considering holding a race, rally or parade on public property must submit an
" application to the Parks and Recreation Department, no less than 30 days prior to the
�" event. The application (see appendix) contains information on the location, the number of
attendees expected, a traffic plan, etc. The application must be notarized.
The Parks and Recreation Department will forward the application to the City Manager's
Office, the Risk Manager, the Public Works Department, the Police Department and the
Fire Department. Each Department will sign the application and note any concerns that
-- they have or any conditions tl�at should be met prior to approval. The Police Chief will
have final approval. An application will be approved, approved with conditions, or denied
within ten business days of its submittal.
City of Grapevine �
Parade and Race Permit Application
_ �Thank you for considering Grapevine for your parade or race. By providing the information below, you
, will help us to determine how to help make your event safe and pleasant for all involved. Your
� application will either be approved, approved with conditions or denied based on this information.
Should certain parts of this application, require additional information, you will be responsible for
supplying that before the application will be approved.
This application must be signed, notarized (with advance notice,the City can provide notary services),
and submitted to the Parks and Recreation Administration division at least 30 days prior to the event.
Police will forward it to the other City departments involved and the Police Chief will have final
approval.
Event Title Parade Race Other(explain) .
Event Date Event Start Time a.m./p.m. Event End Time a.m./p.m.
Organization Hosting Event Phone
•+- Address
. Contact Person Phone
Address
Date of Application �
����Comments + �
Participants Expected: Number of Persons Number of Vehicles
Number of Animals. Types of Animals
Description of Vehicles and Comments
Number of Lanes Requested for Closure Street(s)
Direction of Closure �
If you are requesting street closure you MUST include a route map as an attachment and a traffic control plan.
If you have questions or need assistance with your traffic control plan, please contact Sergeant Barry Bowling
at 817-410-3248.
Person responsible for implementing traffic control plan
Name: Phone
�
�
\\CHLTP�DATA\CITY MGR�.TC\paradepernutapplication.doc 03/O1/02
City of Grapevine
Parade/ Procession Permit Application
,"_
� Page 2 .
" Indemnity
The holder of this permit shall waive all claims, fully release, indemnify, defend and hold harmless the
City and all of its officials, officers, agents, consultants, and employees in both their public and private
capacities, from any and all liability, claims, suits, demands or causes of action, including all expenses
of litigation and / or settlement which may arise by injury to property or person occasioned by error,
omission, intentional or negligent act of the permit holder, its officers, agents, consultants,
representatives, and employees, arising out of or in connection with the activities authorized pursuant
to this permit, and the permit holder will, at its own cost and expense, defend and protect the City and
all of its officials, officers, agents, consultants, and employees in both their public and private
capacities, from any and all such cla'ims and demands. This indemnity shall apply whether the claims,
suits, losses, damages, causes of action or liability arise in whole or in part from the intentional acts or
negligence of the holder of this permit or any of its officers, officials, agents, consultants,
representatives, and employees, whether said negligence is comparative negligence, concurrent
-= negligence, gross negligence or any other form of negligence. Provided, however, that nothing herein
"� � shall waive the City's defenses or.immunities under Section 101.001 et seq. of the Texas Civil Practice
•� and Remedies Code or other applicable statutory or common law.
Applicant Signature (to be witnessed by a notary)
Printed
Position You Hold in Organization Applying ForPermit �
,-- , ,
Date .
CORPORATE ACKNOWLEDGMENT:
The State of Texas
County_of Tarrant
Before me, the undersigned, on this day personally appeared
, of , proved to me
through the presentation of a valid Texas Driver's License to be the person whose name is
subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for
the purposes and consideration therein expressed. Mr./Ms. furthermore attested that
he/she is signing this permit application and indemnity agreement in his/her capacity as
of , and that such capacity makes his signature valid to bind the
entity,
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this _ day of , 2001.
My Commission Expires:
;-
` � Notary Public in and for the State of Texas
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City of Grapevine
Parade/ Procession Permit Application
� Page 3
�'
r.
This application will either be approved, approved with conditions, denied, or more information will be
requested within ten business days of submission to one of the departments listed below. You will be notified
in writing or by telephone of the application status.
Office Use only
Requirements and Approvals �
City Manager or designee comments
•�- Signature Date �
� Risk Management Comments/Requirements
Signature Date
�`Public Works Department Comments/Requirements
Signature Date
Parks Department Comments/Requirements
Signature Date
Fire Department Comments and Requirements `
Signature Date
Police Department Comments/Requirement
'� �%jSignature Date
\1CHLTP�DATA\CITY MGR\JC\paradepernutapplication.doc 03/O1/02` �