HomeMy WebLinkAboutB 1.0 Contractor/Vendor Requirements 1995-01-23 � CITY OF GRAPEVINE SE�T�oN B
� ADMI1vISTRATIVE POLICY NUMBER �.o
SUBJECT: CONTRACTOR/VENDOR PAGE 1 OF 5
REaUIREMENTS �
PREPARED BY: Risk Management EFFECTIVE DATE 01-23-95
PURPOSE
The purpose of a policy outlining contractor/vendor requirements is to reduce the
City's liability limit requirements and afford citizens and/or small contractors the
opportunity to effectively compete for the City's work.
PROCEDURE
The following procedures are to be followed:
A. Contract Requirements
1 . Insurance - Except as otherwise specified in the contract, the contractor
• and his subcontractors of any tier are required to maintain insurance.
coverage with policy limits not less than those set forth in this policy.
They are also required to maintain this coverage at their own expense at
all times during the performance of the work. It shall be the
responsibility of the contractor and any subcontractors to maintain
adequate insurance coverage and to ensure that all subcontractors are
adequately covered at all times. Failure of the contractor and his
subcontractors to maintain adequate coverage shall not relieve him of
any contractual responsibility or obligation.
2. Certificates of Insurance - Prior to commencing work and at the time of
execution of the contract and each subcontract, the contractor and his
subcontractors shall furhish the City of Grapevine with certificates of
insurance as evidence that the policies providing the required coverage
and limits of insurance are in full force and effect. The certificates of
insurance shall name the City as an additional insured where applicable.
The certificates shall provide that any company issuing an insurance �
policy for the work under contract shall provide, in writing, no less than
30 days advance notice of cancellation, nonrenewal, or material change
in the policy of insurance. In addition, the contractor shall immediately
provide written notice to the City of Grapevine of notice of cancellation
; or a decision to terminate or alter any insurance policy. All certificates
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CITY OF GRAPEVINE SECTION B
:� ADNIIIVISTRATIVE POLICY NUMBER �.o
SUBJECT: CONTRACTOR/VENDOR PAGE 2 OF 5
REO.UIREMENTS
PREPARED BY: Risk Management EFFECTIVE DATE 01-23-95
of insurance shall clearly state that all applicable requirements have been
satisfied, including certification that the policies are of the "occurrence" type.
Certificates of insurance for contractor and subcontractor-furnished insurance
and notices or cancellations, terminations, or alterations of such policies shall
be mailed to Risk Management, City of Grapevine, P.O. Box 95104, Grapevine,
TX., 76099.
3. Comprehensive General Liability
This insurance shall be an "occurrence" type policy written in
comprehensive form and shall protect the contractor, his subcontractors,
and the additionally insured against all claims arising from bodily injury,
sickness, disease or death of any person other than the contractor's
employees, as well as damage to property of the City of Grapevine or
others arising out of the act or omission of the contractor, subcontractor, �
• or their agents or employees. This policy shall also cover personal injury,
Completed Operations, Products Liability, Contractual Liability, Broad .
Form Property Coverage, XCU, Premises/Operations, and Independent
Contractors. The liability shall not be less than:
General Aggregrate: 5600,000
Products and Completed
Operations Aggregrate: 5600,000
Personal and Advertising
Injury: 5300,000
` Each Occurrence: 5300,000
Fire Damage: $50,000
Medical Expense: 55,000
or Combined Single limit: 530,000
4. Comprehensive Automobile Liability
This insurance shall be written in the comprehensive form and shall
protect the contractor and his subcontractors and the additional insured
against all claims of others arising from the use of motor vehicles, and
shall cover operation on and off the site of all motor vehicles licensed for
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CITY OF GRAPEVINE SECTION B
1� ADMII�TISTRATIVE POLICY NUMBER �.o
SUBJECT: CONTRACTOR/VENDOR PAGE 3 OF 5
REO.UIREMENTS
PREPARED BY: Risk Management EFFECTIVE DATE ��-23-95
� highway use, whether they are owned, non-owned, or hired. The
liability shall not be less than:
Bodily Injury: 5100,000 per person �
S300,000 per occurrence
Property Damage: S 100,000
or Combined Single limit: . S300,000
5. Workers' Compensation and Employers' Liability
The insurance shall protect the contractor, his subcontractors, and the
additionally insured against all claims under applicable state workers'
compensation laws. The insured shall also be protected against claims
• for injury, disease, or death of employees which, for any reason, may
not fall within the provision of a workers' compensation law. The
liability limits shall not be less than what is allowed under Statutory
Workers' Compensation.
6. Indemnification �
For the consideration included in the bid price, the contractor and his
subcontractors shall pay, indemnify, and hold harmless the City, its
agents, guests, consultants, invitees, and employees, for all suits,
action, claims, demands, damages, losses, expenses, including attorney
fees, court costs and judgment of every kind and description to which
the City, its agents, guests, consultants, invitees, or employees may be
subjected to by property damage; reason of injury to persons; death;
omission; negligence or fault of the contractor, his subcontractors, their
agents or employees committed in connection with this contract,
contractor's performance hereof or any work performed hereunder. The
contractor and his subcontractors shall indemnify and hold harmless the
City, its agents, employees and consultants (including the Engineer),
from and against all claims, demands, actions, suits, damages, losses,
expenses, costs including attorney fees, court costs and judgments of
every kind and description arising from, based upon, or growing out of
• the violation of any federal, state, country, or city law, bylaw, ordinance
or regulation by the contractor, his agents, trainees, invitees, servants,
and employees.
CITI' QF GRAPEVIl��E SECTION B
,� ADM�I�TIST'RATIVE FOLICY N�MBER �.o
SUBJECT: CONTRACTOR/VENDOR PAG� 4 OF 5
REQUIREMENTS
PREPARED BY: Risk Management EFffCT1VE DATE Q'�-23-9rj
7. Waiver of Subragatian
The contractor and his subcontractors shall require their insurance
carrier, with respect to all insurance policies, to waive a11 rights of
subrogatian against the City of Grapevine, its commissioners, partners,
afficials, directars, officers, agents, and empioyees and against ail other
contractors and subcontractors.
B. Contractor Safety Specifications,
1 . Genera!
The contractor shall comply with al! Occupational Safety and Health Act
(OSHA) standards anci any ather federal, state or local rules and
� regulations applicable to constructian andlor maintenance activities in
the State of Texas. City safety personnel or any supervisor may, but is
not required to, order that work be s#opped if a candition of immediate
danger is found to exist. Nothing contained herein shall be construed to
shift responsibility ar risk of {oss for injuries or damage sustained as a
result of a violation of the Article from the contractor to the City af
Grapevine, its employees or agents. The contractor shall remain salely
and exclusivety responsible for comp(iance with a(I safety requiremen#s
. and #or the safety of all persons and property at the project site.
The parties hereta expressly agree that the obligation to comply with
applicable safety pravisions is a material provision of the contract and a
duty of the contcactor. The City of Grapevine rese�ves the right to
require demonstration of compliance upan reasonable request. In the
event the cantractor is unabie ta demonstrate compliance with the
safety provisions of the contract, the parties agree that such failure is
deemed to be a material breach of agreement; and the contractor agrees
that upon such breach, all work pursuant to the contract shall terminate
unti! demonstration to the City af Grapevin� that the safety pravisions
of the agreement have been complied with. In nq event shall action ar
faiiure ta act an the part of the City of Grapevine be canstrued as a duty
to enforce the safety provisions of the agreement nor shall it be
� construed to create liability for the city, its employees or agents, for any
act or failure to act in respect ta the safety provisians af the agreement.
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CITY OF GRAPEVINE SECTION B
�
� ADMIIVISTRATIVE �POLICY NUMBER �.o
SUBJECT: CONTRACTOR7VENDOR PAGE 5 OF 5
REaU1REMENTS
PREPARED BY: Risk Management EFFECTIVE DATE 01-23�9�J
2. Safety Equipment
The contractor shall be responsible for the safety equipment to be used
by its employees and/or all of its subcontractors working on the City of
Grapevine's property. This equipment will include, but may not be
limited to, hard hats, safety belts or harnesses, eye, face, hand, ear, or
hearing protection. Sport or athletic type shoes are not .considered
suitable work shoes on any construction site.
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