HomeMy WebLinkAboutB 9.0 Mobile Telephones 1995-01-23 :s-: . _ _ '_ _
- ' " ��'. �i<+ - -_�a.j,�i'."., �ti P_ � __ - +��_ �;?:°�^'w.*. :�_-. - _
.l� - �,." " ' - - u"i>�:�.. �
t` ' -t';'itpi" - .?3 �Y',r':' _�+.a., - ��,
'.'i`- :,,+�- '.:b:" .Y,`:`."'i �4 di=..',:' ' x"�", =�
:C1TY OF� RA EVIN _�= t:�r i�' -s �rici: °�: §.,.::�,:� `_.�°,�
�.G P E'�.� ��:� - ::,�:;. ��. ; �c„ N����:.�>>r:.:.�.B,r �:. ��
.�:. •�, �`�a - - � ��,
... . . �.,Y:.._.... .-.;.
�. :,. `�.-:.: - r.s,. ..�,�: ;�:>_, ��::
:-�i`' 4;` �.t_ .��..
�.+�•
�'A'. - ..S"%r
- �:l� oK
- _ ..�y, -
,-+q':
:i-:: - a
y=
:s. -
_ 'sj;::�: ,,p{:
:1::
- ��i' eV�.�P. .�+;+
n�:� 5.,'*r* _
- - ��5��,.�°�j y�.
J�;;.
_ ' e'3'. .'`�'n x•.�-� ' yr�
`5
� :..t h:... _ -'„'.r.
V'��. ' _�;�,
~"J`_i�'
' - �'�y'.'tig?ti.:r� _
'k._ :�
- tra'S tx'•"'.
:��:4�Fn'a
' - tl'�wi•..
�f"1 :f.%:i:r .i.'�.�_.
S'��•`'� -_ _
:::'1�
'.rtt( t., 1.,. .?l� •�•
'{ �°�a'�:= f^ �"�9<''bhi`:�+
- _ - ,F..�' ..Si'�: ' R1. .H.�
�ADMINIS��>RATIYE..P
_ �p tYS
T .�OLI,CY; .�.:.�.��.�:�. :NunnBER�r�:�...x 9:Q fi. �:,,�
..}, r �,��. -r�°: a.�,�>. �..,� _¢- _
. - - _ ,.£_£ _ _ 4Y:��' - _ 4 " �l'-� -l;::• f�- _ vt{s.
�.m.. ..._� �e. -� n:s.u::g . .. o a.
- 'l;y::f _ _ "Fi'..'
�.,,,,+
:�s=,•."
}r� '�«
`F'�m`
�
' �—����,. t�'t:i
' ' - `:��
s'.�}"..,, - '
- _ aa_ a"`���:s;-`-r
_.tk.i+ - _ - d".''" -
-�:�'.,�.;
+'Y-,.�.^.^- '
- ^`}� - '��*,`� -:r�
_ rr'f -
�a�3.
- �'S
..��:=''.���..'e` _
a�; :�.""�7
:{.''
_ '" `'�', ,•.�.
' L�+:.Y ' ,�}7gi�'f-' _
k.' ¢ +it�"!
.��i
r� .:F:`
1&+•. d
-T!T�� Y'{'w . ' _
- tt'(. _�,
-:T"
- _ .3�. �.t'
K�; _
��tl� ,EGT: i a:x' �n-"`i"<� ''a.
`s a► �MOBILE TELEI?HONE$• �.��t:�r-�
- 'PAGE- s�I�-OF�:2:�«. .�.,
- - -_� - ��,. _ ,u: _ '�Y,t,`�":":�� „�..r�>:
�-....__ ,_.�:: .. _7.,. � �;
. . � _
ri. �.,_= -- =c.'; -
- -. .�:.:-
...,...-,., . _... . .:.:�._ . ,;.-a,�r,,.:;=;_- _ - _ -_,�' ;.t=;" - ,�r,���;°>•.�. .,,
- - - - �='��';��, "„r:r-
, ,�
i%-.,w;
- ✓:�'�
. ...+.:.,z,�
.,r�..�:...T y�
. . ..a'�... . . '
_ <^F�:,`sa?,41 _ "�„
:.,,�«:
!�.?: _ _ u'S� " j
- - "'..�.•.'".T�"»..`r i
.'�'` _ ��,-%
�Y4,
.h.f.� R:�V' ":�.H
�-
a
"� 'y� _
- '�.x�' - - ,.r a-.'.
.-�
;r.;
.`1.
'is' _
��
..t
`�i:'
_ •,�",
g
.ARE >
FREP D'BY:: :.Ci� 3�-Man j �1'�S'
a`�"e .O� =ce...: ;:�,
ff"1 F� :;p,
�i:"� �EF ECTNE ATE.O'I,_Z�-�S�=:=c���`=,;;�
; �
,;.
,�v_ ... .. _.x, .h ... . tY, . �.�..,J.� _�� r�.�_` -
' ----..��. .:: :... .
_ -. ..
-'f,= `,_�`:'•`` t'y: _
e_.a'..:"_._...._........__.._'x.-ti.�.�_ :..:,'.:_;.a.,.:;;._.^:.��.:....'�:... �-,.t.r " ^-'v).:.,'_:. �..1.':`_a"
PURPOSE .
The purpose of a Mobile Telephone policy is to ensure that city-issued mobile telephones are used to
improve they city's productivity and enhance the public safety. ,
PROCEDURE
A. Guidelines for Usage
1. Mobile telephone calls should be kept to a minimum and should be as direct and succinct
as possible.
2. Mobile telephone conversations are not secured, and users should not use the telephone
to discuss sensitive or confidential information.
3. Users will review their monthly bills for accuracy and annotate the bill if it is in error.
4. Users will be provided a detailed billing that shows the time and date of the call,the airtime,
and the telephone number dialed from the mobile telephone. Inaccurate �local or long
distance charges should be immediately reported to the Finance Department.
5. Users should utilize the electronic lock feature available on their mobile telephone in order
to avoid unauthorized calls. If a telephone is lost or stolen, the facts must be reported
immediately to the Police Department and Risk Management so that the telephone number
can be canceled immediately.
6. Personal calls are permitted from mobile phones, but must be kept to a minimum and must
- not detract from the employee's availability to complete their work.
B. Reimbursement For Personal Telephone Calls
Each month, when mobile telephone bills are received from SBMS or Metrocel, they should be
reviewed by the responsible party to determine if any charges have been incurred for personal
telephone calls. If there are personal calls charged on a billing statement, the responsible party
should:
1. Make a photocopy of the page(s) containing the call(s)
2. Highlight the personal telephone call(s)on the photocopy
42
- 'y'` _ _ �Ji;: _ _ _ _ - ' _ ' - :.r,.r?A��K ,:t���:`7:`�4,.....€:j=-'_ _ _ _' _ -- -- -
. �.-s.._.":•��.: ...s�.>,s, ..•_, -:':..,.�,�.:.� '
/�_ _ - ' •i$r, ;�r":��,.-.`'` ."-.`i.=�:��- -
':�.��� - hs.�r�s-',i^`- r."!' - p''3�.*r e
�:1
Y�.:'.����r`
F ..���:��: '�i.[tS
i -,j,�',��n
��- ■ '
- � - �.tt.�`
O .GRAPEVINE;�:` ;:r: _ �,y. - ��,.�.
8 GTION�:. • '�':. -tir
�;:a B:,�
:;,�., - � �� �;��
•i>�4.�.if�% _ _ _ '
- h,, u�..,.,
'�,_ _
�i.T- _ _
'`;y
.'0 is`
<<� f:
' 2'�''
,'j,
_ v„
��'�
- " ' 'i.�'�.
�hi�+?^
_ '���a
��}.�.
rV�.it�
R`T�.' M1�
r.3�' t �yr��1'
i'
_ J.-F w.::•"_
_ :_j��
- �5`�'(��.,.�-,'�t�'!�� r'}1ii��1-'s�
,''y:.;�:n.�`t
�':t, .i
_ ^�,4 ?<`(:•r
-,*.'.�.rz�_�.
_�y'
e F;:
r.?�'.:•:':♦ "
�`DMI� ��;::�
�.
-A N STRATNE=t?O CY-:: �:�
I f LI NUMa�R9�°0. :-:�;�
=s�„_ - :f. .��;-;.
� - ��'.:,' �.<_ -
._ . :.,, .,,_ . _ ., �.
- - -- _ .��.:
,-.,_ ._... �. .... , .
. .:
.
. . .. . ..-
�;,�
- - -.-,:,.
- - - - - ,�;4,�
-_�. - - -;�:.ti :.,
- .:�.....:..� w��
':r'E'�r. _ 'rF� �'e[' _ � - - _
- ^`�t; S..
� - _ ,:p,.. ;`q=.;
'Y �.d�'_-..y^"' _
,k
'S..
- _.Y.:.'__ _
:f i"
�� ..y:a.
`�N,t
- +`t(tt��� - _
'>F�� �i.r.�v�
u��,
- AGE'=-,,,,' .O
F�r,2:,_:�>`�r._>..
`�E� 'A.
5UB,1 CT�'_MOBILE�TELEP
,�H.ONES.;�: �:��.. £;�: .�.,�_ .,_...
rt'�t. 4c .� _��..'�. _ _ 3�c.- - <�,{.�
. - v'rF'�-;�t:� - �'�s•
_ " - - _ .,,:4.
f� 'S'
..,_.. . � .,i:�
'.�.'''.4.SA:
� �..:�'.... !� ', .,.i�_��
�._ �.�.� �.
...
+ :::�'. "" ' _....�
5 .. ..:�:x' ,
t.�v... . _ _-.....,,y:`.. .�. _ _.;.� ._ �.:..,ls,.��.»x"�.°";� _ .'}'^_ - `.t.c _ _ _ _ _ '
_ " _ _ ;;:y,';
- - .�a -_ `:.j.' _ _ - " - _ __ ' "
_�• :�+
`s� -
,rc.: R'i
- :�+'."..'' _
''�' '
' S•;
;�: - ;�F•�.�`:
F �TIVE=�DA r :Z S"�:`�w,`x�`,f'
�:f° c.. ��Or1� 3=9
ev� .t�
:�,:�.�,
�. .5--
"�P�� ,=C `e�'s��,
n .��Mana� O.ffic�,� m�._ �..::
'�' �;« - �����
�7! .9.._ T::�=>'�' -
_ - }:�,:.
;;-
- - ..�. - - -
-d= 6:fs $
'F
3. Note the total amount incurred for the personal call(s) at the bottom of the first page (see
sample) '
4. Make a check payable to the CITY OF GRAPEVINE forthe total amount(the check amount
should equal the amount noted in the total on the photocopied page)
5. Attach the,check to the photocopied page, and forward it to the Finance Department.
6. Reimbursement should be made within 30 days of receipt of the billing.
See Appendix for sample mobile telephone reimbursement.
Discretion may be used by each department head or supervisor as to what constitutes a personal
telephone call.
43
City of Grapevine,Texas
City/Employee Share Agreement on City-Supplied Cellular Phones
Date: Employee Name(print):
Department: Supervisor:
Employee ID#: Cellular Telephone#:
The City of Grrapevine, Texas, recognizing I.R.S. guidelines for employees' benefits, requires a shared cost for cellular
services. Employees whose supervisor approves the necessity of a City-supplied cellular phone to perform their job must
choose between one of the following two reimbursement plans(select one):
Plan 1: Employee pays 25°/a of base monthly cellular plan. Employee payments will be made by regular payroll
deduction. In addition, if the employee exceeds their base plan of minutes any month, they will reimburse the City for
all incoming and outgoing personal calls above their allowed plan minutes limit at the appropriate rate of$
Bi-weekly payroll deduction$
Plan 2: Employee pays the appropriate plan rate per minutes of$ for a[1 personal(incoming and outgoing)
calls.
Employees are responsible for reviewing their cellular bills each month and paying all personal charges due to the Finance
Division located in City Hall.
Notes: These two plans pertain to City-assigned cellular phones only. Departments may designate some employees to utilize
pooled cellular phones at no shared cost to them Employees must,however,reimburse the CiTy for personal calls.
Blackberry and PDA connections and Enterprise paging are City-business(need)mandated. Therefore,these features
are not subject to employee shared payxnent. Text messaging is also available for business use.
Supervisors are responsible for ensuriug that their department's cellular bills are periodically reviewed for compliance.
As a participant of this program,I understand and agree to the following terms and conditions:
1) Commitment period: I must be on a cost plan for at least 12 months before changing my choice of plan.
2) Modifications require complerion of a new City/Employee Share Agreement on City-Supplied Cellular Phones form.
3) Cancellation: My supervisor must approve and document any cancellarion of this agreement and forward it to Finance.
4) Plan 1 -If the minutes limits on my choice of base plan are routinely exceeded,then my%cost share can be increased with
the approval of my supervisor.
I acknowledge that I have read and understand the City's cellular equipment policy. (City of Grapevine Administrarive Policy
Manual,Section B,Number 9.0)
I hereby cancel any and all prior City/Employee Share Agreement(s)on City-Supplied Cellular Phones.
Employee Supervisor ApprovaU
Signature: Signature: Date:
I hereby request cancellation of this City/Employee Share Agreement on City-Supplierl Cellular Phones.
Employee Supervisor ApprovaU
Signature: Signature: �� Date: