HomeMy WebLinkAboutB 9.0 Mobile Telephones 1995-01-23 (2) � � CITY OF GRAPEVINE SECTION B
ADMIIVISTRATNE POLICY NUMBER 9.0
SUBJECT: MOBILE TELEPHONES PAGE 1 OF 2
PREPARED BY: City Manager's Office EFFECTIVE DATE 01-23-95
PURPOSE
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The purpose of a Mobile Telephone policy is to ensure that city-issued mobile
telephones are used to improve they city's productivity and enhance the public safety.
PROCEDURE
A. Guidelines for Usage
1 . Mobile telephone calls should be kept to a minimum and should be as
direct and succinct as possible.
• � 2. Mobile telephone conversations are not secured, and users should not
use the telephone to discuss sensitive or confidential information.
3. Users will review their monthly bills for accuracy and annotate the bill if
it is in error.
4. Users will be provided a detailed billing that shows the time and date of
the call, the airtime, and the telephone number dialed from the mobile
telephone. Inaccurate local or long distance charges should be
immediately reported to the Finance Department.
5. Users should utilize the electronic lock feature available on their mobile
telephone in order to avoid unauthorized calls. If a telephone is lost or
stolen, the facts must be reported immediately to the Police Department
and Risk Management so that the telephone number can be canceled
immediately. '
6. Personal calls are permitted from mobile phones, but must be kept to a
minimum and must not detract from the employee's availability to
complete their work.
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CITY OF GRAPEVINE SECTION B
� ADMI1vISTRATIVE POLICY NUMBER 9.0
SUBJECT: MOBILE TELEPHONES PAGE 2 OF 2
PREPARED BY: City Manager's Office EFFECTIVE DATE 01-23-95
B. Reimbursement For Personal Telephone Calls �
Each month, when mobile telephone bills are received from SBMS or Metrocel,
they should be reviewed by the responsible party to determine if any charges
have been incurred for personal telephone calls. If there are personal calls
charged on a billing statement, the responsible party should:
1 . Make a photocopy of the page(s) containing the call(s)
2. Highlight the personal telephone call(s) on the photocopy
3. Note the total amount incurred for the personal call(s) at the bottom of
- the first page (see sample)
4. Make a check payable to the CITY OF GRAPEVINE for the total amount
(the check amount should equal the amount noted in the total on the
photocopied page)
5. Attach the check to the photocopied page, and forward it to the Finance
Department.
6. Reimbursement should be made within 30 days of receipt of the billing.
See Appendix for sample mobile telephone reimbursement.
Discretion may be used by each department head or supervisor as to what
constitutes a personal telephone call.
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