HomeMy WebLinkAboutItem 14 - VMware Support ServicesMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: FEBRUARY 19, 2019
SUBJECT: APPROVAL OF A RESOLUTION FOR THE PURCHASE OF VMWARE
SUPPORT SERVICES
RECOMMENDATION: City Council to consider a resolution authorizing the purchase of VMware
support services from SHI Government Solutions for the IT Department.
FUNDING SOURCE: Funds for this purchase are available in account 100-44500-101-002 (IT
License and Maintenance Fees) for an amount not to exceed $89,914.
BACKGROUND: This purchase is for one year of software license maintenance of VMWare
software. This software is used for the virtual desktop infrastructure and
for the management and administration tools. The software license
includes upgrading our software from the standard version to the
enterprise version (due to the number of virtual desktops in our
environment) and also provides prepaid training credits for staff from
VMware.
This purchase will be made in accordance with an existing interlocal
agreement with The Texas Department of Information Resources (DIR) as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to SHI
Government Solutions. The IT Department and Purchasing staff reviewed
the contract for departmental specification compliance and pricing and
determined that the contract would provide the best product and pricing
for meeting the needs of the City.
Staff recommends approval
AP/LW
RESOLUTION NO. 2019-013
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS, AUTHORIZING THE CITY MANAGER
OR THE CITY MANAGER'S DESIGNEE TO PURCHASE
VMWARE SUPPORT SERVICES THROUGH AN
ESTABLISHED INTERLOCAL AGREEMENT AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Grapevine, Texas is a local government in the State of
Texas and as such is empowered by the Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791 to enter into an interlocal agreement with
other qualified agencies in the State of Texas; and
WHEREAS, The Texas Department of Information Resources (DIR) is a qualified
purchasing cooperative program as authorized by Texas Local Government Code,
Chapter 271 and Texas Government Code, Chapter 791; and
WHEREAS, the City of Grapevine, Texas has established an interlocal agreement
with the DIR and wishes to utilize established contracts meeting all State of Texas bidding
requirements; and
WHEREAS, the DIR has an established contract No. DIR-TSO-3926 for IT
Products and Related Services with SHI Government Solutions; and
WHEREAS, the City of Grapevine, Texas has a need for VMware support services
for the City; and
WHEREAS, all constitutional and statutory prerequisites for the approval of this
resolution have been met, including but not limited to the Open Meetings Act; and
WHEREAS, the City Council deems the adoption of this resolution to be in the best
interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GRAPEVINE, TEXAS:
Section 1. That all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Section 2. That the City Council of the City of Grapevine authorizes the
purchase of VMware support services from SHI Government Solutions through an
interlocal agreement with DIR for an amount not to exceed $89,914.
Section 3. That the City Manager or his designee is authorized to take all steps
necessary to consummate the purchase VMware support services for the City.
Section 4. That this resolution shall take effect from and after the date of its
passage.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
GRAPEVINE, TEXAS on this the 19th day of February, 2019.
APPROVED:
William D. Tate
Mayor
ATTEST:
Tara Brooks
City Secretary
APPROVED AS TO FORM:
City Attorney
Resolution No. 2019-013 2