HomeMy WebLinkAbout2019-02-28 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, FEBRUARY 28, 2019 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
PUBLIC HEARING 4:30
1. Public Hearing to obtain input from the city residents in reference to the Agency's Admissions and
Continued Occupancy (ACOP), Dwelling Lease, Addendums and Policies.
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
2. REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through February 25, 2019
D. Updates from the Resident Advisory meetings held January and February 2019
NEW BUSINESS
3. Consideration of the minutes from the January 24, 2019 meeting and take any necessary action.
4. Consideration and acceptance of Resolution No. 19-02 approving and accepting the changes to the
Agency's Admissions and Continued Occupancy Policy (ACOP), Dwelling Lease, Addendums and
Policies.
5. Consideration and approval of Resolution No. 19-03, to authorize the Executive Director to
enter into a contract with Allen Cornell for Fee Accountant Services for fiscal year 2019 and
take any necessary action.
6. Consideration and acceptance of the December 2018 and January 2019 monthly financial statements and
take any necessary action.
7. Report by the Ex Officio member of the Senior Advisory Board on the February 5, 2019 meeting.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 25TH DAY OF FEBRUARY BY 4:30 P.M.
erett, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority held a public hearing and then met in Regular
Session on this the 28th day of February 2019 in the Conference Room of the Grapevine Housing Authority, with the
following members present to wit:
Linda Troeger
Chair
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
Greg Jordan
Jane Everett
Jean Ann Lok
Linda Wyatt
LaDrena DeCuir
PUBLIC HEARING called to order at 4:30
City Council Liaison
CFO City of Grapevine
Executive Director
Resident
Resident
Ph.D. Student Texas Women's University
Item #1 Public Hearing to obtain input from the city residents in reference to the Agency's Admissions & Continued
Occuoancv Policy Dwelling Lease Addendums and Agency Policies
Ms. DeCuir introduced herself and stated she was a student at Texas Women's University studying public policy.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to close the Public Hearing.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed. Meeting adjourned at 4:31 p.m.
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING —CALL TO ORDER
Chairman Troeger called the meeting to order at 4:31 p.m.
Item #2 Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through February 25, 2019.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
Update on the roof replacement. The TML Adjustor came out, GHA received a report that buildings on
Starr Place and Texas St need to be replaced; no other buildings need to be replaced. GHA has
requested a local roofer to assess the buildings as well.
The Executive Director asked if any Commissioners were interested in attending the TXNAHRO
conference since it will be held at the Gaylord this year.
The Executive Director updated the Board on the foundation movement in the office. Olshan
Foundation, has done work on the office before, came and assessed the damage. The verbal estimate
was $6000.
D. Minutes from the Resident Advisory Meetings held January and February 2019
The Board was provided the minutes from the January and February 2019 Resident Advisory Board
meetings. Elections were held in January, Rita Waite is the new President and Judy Horn is the new Vice
President.
NEW BUSINESS
Item #3 - Consideration of the minutes from the January 24 2019 meeting and take any necessary action
The Board was provided the minutes from the January 24, 2019 meeting for approval.
Commissioner McHugh moved and Commissioner Rhodes -Cantu seconded to accept the January 24, 2019 minutes
as presented.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed
Item #4 - Consideration and acceptance of Resolution No 19-02 aoprovinp and accepting the changes to the
Agency's Admissions and Continued Occupancy Policy (ACOP) Dwelling Lease Addendums and Policies.
The Board was presented with revised electronic documents of the ACOP, Dwelling Lease, Addendums and Policies
for review prior to the meeting.
Commissioner McHugh moved and Commissioner Rice seconded to adopt Resolution No. 19-02 approving changes
to the Agency's Admissions and Continued Occupancy Policy (ACOP), Dwelling Lease, Addendums and Policies.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed
Item #5 - Consideration and approval of Resolution No 19-03 to authorize the Executive Director to enter into a
contract with Allen Cornell. CPA for Fee Accountant Services for fiscal year 2019 and take any necessary action
The Board was presented with the engagement letter from Allen Cornell, CPA for fee accounting services and
Resolution No. 19-03.
Commissioner Anderson moved and Commissioner McHugh seconded to approve Resolution No. 19-03 to authorize
the Executive Director to enter into a contract with Allen Cornell CPA.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed
Item #6 - Consideration and acceptance of the December 2018 and January 2019 monthly financial statements and
take any necessary action.
The Board was provided electronic financial statements for the months of December 2018 and January 2019.
Commissioner Rice reviewed the December 2018 financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner McHugh seconded to accept the December 2018 and January 2019
financial statements.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed
No action was taken on the January 2019 financial statements.
Item #7 - Report by the Ex Officio member of the Senior Advisory Board on the February 4 2019 meeting.
Commissioner Rhodes -Cantu updated the Board the Senior Advisory Board meeting on February 4, 2019 was
cancelled due to not having a quorum.
No action taken.
ADJOURNMENT
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: None
Motion passed. Meeting adjourned at 4:55 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 28th DAY OF MARCH 2019.
APPROVED:
` G
Bonnie McHugh, Vice Chair
ATTEST:
Executive Director