HomeMy WebLinkAboutItem 12 - FencingMEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MARCH 19, 2019
SUBJECT: APPROVAL FOR THE AWARD OF RFB 483-2019 FOR THE BOTANIC
GARDENS AND LIBRARY FENCE PROJECTS
RECOMMENDATION: City Council to consider approval for the award of RFB 483-2019 for the
Botanic Gardens and Library fence project to Llano River Fence
Company.
FUNDING SOURCE: Funds for this purchase are available in account 121-48850-312-000-
170006 (Improvements other than Buildings) for an amount not to exceed
$103,752.
BACKGROUND: This purchase is for the Botanic Gardens and Library fence project. The
project will include ornamental iron fence around the west/southwest
boundaries of the garden. Additionally, vinyl -coated chain link fence will be
added to the south/southeast boundary of the garden along Scribner
Street. Fencing will be added to west parking area of the Library with
gated service entrances. The fenced in area will secure the new mobile
library, REC van, and bus. The proposed fence will match the existing
fence between the REC and Library.
Bids were taken in accordance with Local Government Code Chapter 252,
Subchapter B, Section 252.021 (a) and Section 252.041 (a). The bid
advertisement was posted in the Fort Worth Star -Telegram on January 31,
2019 and February 7, 2019. RFB 483-2019 was issued through the City
eBid system with 1,255 invitations sent out through the eBid procurement
system. Seven bids were received. The bid was opened electronically and
publicly on February 21 at 2 pm.
Based on the evaluation of the bid by the Parks and Recreation and
Purchasing staff it was determined that Llano River Fence Company
submitted the lowest responsible and responsive bid.
Staff recommends approval.
Event Number
Event Title
Event Description
Event Type
Issue Date
Close Date
RFB 483-2019 Addendum 1
Organization
Botanical Gardens and Public Library Fence Workgroup
The City is soliciting sealed bids from qualifi Event Owner
Request for Bid Email
1/31/2019 10:42:28 AM (CT) Phone
2/21/2019 02:00:00 PM (CT) Fax
Grapevine TX Purchasing
Grapevine TX Purchasing
Lance Wright
lwright@grapevinetexas.gov
(817) 4103336
(817) 4103066
Responding Supplier City
State
Response Submitted
Lines Responded
Response Total
Llano River Fence Company, LLC Balch Springs
TX
2/20/2019 04:56:10 PM (CT)
1
$103,751.86
Allaince Fence Company Justin
TX
2/21/2019 01:52:54 PM (CT)
1
$107,250.00
Sheila Latham (Latham Fence, Ir Arlington
TX
2/21/2019 09:18:00 AM (CT)
1
$115,000.00
B & S Fence (B & S Fence Compz Haltom City
TX
2/21/2019 07:40:01 AM (CT)
1
$122,282.00
Swift Corporation Round Rock
TX
2/21/2019 11:55:39 AM (CT)
1
$124,373.00
Delta Specialty Contractors, LLC Monroe
LA
2/20/2019 02:28:55 PM (CT)
1
$126,000.00
ALEKSANDER OMEGA LLC CEDAR HILL
TX
2/21/2019 01:39:44 PM (CT)
1
$127,160.00
Please note: Lines Responded and Response Total only includes responses to specification. No alternate response data is included.
ALL BIDS SUBMITTED ARE REFLECTED ON THIS BID TAB SHEET. HOWEVER, THE LISTING OF A BID ON THIS SHEET SHOULD NOT BE CONSTRUED AS A COMMENT ON
THE RESPONSIVENESS OF SUCH BID OR AS ANY INDICATION THAT THE CITY ACCEPTS SUCH BID AS RESPONSIVE. THE CITY WILL MAKE A DETERMINATION AS TO THE
RESPONSIVENESS OF BIDS SUBMITTED BASED UPON COMPLIANCE WITH ALL APPLICABLE LAWS, CITY OF GRAPEVINE PURCHASING GUIDELINES, AND PROJECT DOCUMENTS,
INCLUDING BUT NOT LIMITED TO THE PROJECT SPECIFICATIONS AND CONTRACT DOCUMENTS. THE CITY WILL NOTIFY THE SUCCESSFUL BIDDER UPON AWARD OF THE
CONTRACT AND, ACCORDING TO LAW, ALL BIDS RECEIVED WILL BE AVAILABLE FOR INSPECTION AT THAT TIME.
RFB 483-2019 Addendum 1 - Page 1