HomeMy WebLinkAbout2019-03-28 Regular MeetingAGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY, MARCH 28, 2019 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE, TEXAS
CALL TO ORDER
REGULAR MEETING
REPORT OF THE EXECUTIVE DIRECTOR (INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through March 25, 2019
D. Update from the Resident Advisory meeting held March 15, 2019
NEW BUSINESS
2. Consideration of the minutes from the February 28, 2019 meeting and take any necessary action.
3. Consideration and acceptance of Resolution No. 19-04, to authorize the Executive Director to enter
into a contract with Olshan Foundation to repair the foundation of the office and take any
necessary action.
4. Consideration and approval of Resolution No. 19-05, to adopt the revised Procurement Policy
to amend the small purchase threshold from $3000 to $10,000.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE GRAPEVINE HOUSING AUTHORITY
OFFICE AT (817) 488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993
TEXAS LEGISLATURE, THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 25TH DAY OF MARCH BY 4:30 P.M.
�y an�
J eE eretr, Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 28th day of
March 2019 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit:
Bonnie McHugh
Vice -Chair
Karen Rice
Finance Officer
Ethel Anderson
Resident Commissioner
Teri Rhodes -Cantu
Commissioner
Constituting a quorum, with the following also present:
Greg Jordan
Jane Everett
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
CFO City of Grapevine
Executive Director
Vice Chairman McHugh called the meeting to order at 4:30 p.m.
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinauencv and Information Sheet
The Executive Director reported to the Board on the rent delinquencies, number of empty units, work orders
and statistical information for the waiting list for Public Housing through March 28, 2019.
B. Capital Funds Report and Work in Progress
The Executive Director reported to the Board on the current Capital Funds and corresponding projects.
C. Report of Public Housing Activity and Issues
• Update on the roof replacement. A local roofer assessed the roofs on each street. He found little
damage to the roofs, but did find several rusted vent jacks, which are not covered by insurance funds.
• GHA has started the process to obtain bids to replace the water main on Starr Place.
D. Minutes from the Resident Advisory Meetings held March 2019
The minutes from the RAS meeting were not completed in time for the meeting.
NEW BUSINESS
Item #2 - Consideration of the minutes from the March 28. 2019 meeting and take anv necessary action
The Board was provided the minutes from the March 28, 2019 meeting for approval
Commissioner Rhodes -Cantu moved and Commissioner Rice seconded to accept the March 28, 2019 minutes as
presented.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: Troeger
Motion passed
Item #3 - Consideration and acceptance of Resolution No. 19-04 approving the Executive Director to enter into a
contract with Olshan Foundation Solutions.
The Board was presented with the Olshan Foundation estimate of $5885.00 to repair the foundation of the
conference room portion of the GHA office.
Commissioner Rhodes -Cantu moved and Commissioner Rice seconded to adopt Resolution No. 19-04 to allow the
Executive Director to enter into a contract with Olshan Foundation.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: Troeger
Motion passed
Item #4 - Consideration and approval of Resolution No. 19-05, to adopt the revisions to the Procurement Policy.
The Board was presented with an electronic updated version of the Procurement Policy where the small purchase
threshold changed from $3000 to $10,000, except for construction -related small purchases.
Commissioner Anderson moved and Commissioner Rhodes -Cantu seconded to approve Resolution No. 19-05 to
accept the revised version of the Procurement Policy.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: Troeger
Motion passed
ADJOURNMENT
Commissioner Rice moved and Commissioner Anderson seconded that the meeting be adjourned.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Absent: Troeger
Motion passed. Meeting adjourned at 4:41 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 25th DAY OF APRIL 2019.
APPROVED:
Linda Troeger, Chair
ATTEST:
�Jpy
9neEverett,
Executive Director