HomeMy WebLinkAboutItem 13 - FuelsMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 2, 2019
SUBJECT: APPROVAL TO RENEW ANNUAL CONTRACTS FOR VARIOUS FUELS
RECOMMENDATION: City Council to consider the renewal of annual contracts for various fuels
with primary vendor, Martin Eagle Oil Company, and secondary vendor,
Douglas Distributing, for the Public Works Fleet Services Department.
FUNDING SOURCE: Funds for this purchase are available in various departmental accounts for
an annual estimated amount of $800,000.
BACKGROUND: The purpose of this contract is to establish fixed annual pricing for various
fuels to be ordered on an as -needed basis. The Public Works Department
and Purchasing reviewed the contract for specification compliance and
pricing and determined that the contracts would provide the best service
and pricing for meeting the needs of the City. By awarding primary and
secondary contracts, this assures product availability. Approximately 18
public entities will utilize this contract managed by Tarrant County.
Purchases will be made in accordance with an existing Interlocal
Cooperative Agreement with Tarrant County, Texas as allowed by Texas
Local Government Code, Section 271 and Texas Government Code,
Section 791.
Tarrant County, Texas solicited bids for an annual contract for fuel. Based
on evaluations by the Tarrant County, Texas Transportation Services
Department, Maintenance Precincts and Purchasing, Martin Eagle Oil
Company was awarded the primary contract and Douglas Distributing was
awarded the secondary contract. The contracts were for an initial one-
year period with three, one-year renewal options. If approved, this will be
for the first renewal available.
Staff recommends approval.
PH/LW