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Home My WebLink AboutTUP2019-1239l'i l ?3' i CITY OF GRAPEVINE TEMPORARYUSE PUBLIC-. PERMIT APPLICATION SEC. 15-9. The application for the permit shall be filed not less than thirty (30) days before the first performance and shall contain the following information. 1. Applicant Name _Grapevine Convention & Visitors Bureau Address 636 South Main Street, Grapevine, Texas 76051 Phone no. _817-410-3185 fax no. 817-410-3038 2. Property owner US Army Corp of Engineers Leased by City of Grapevine 3�1 Address _200 S. Main Street Phone no. 817-410-3198 fax no. 817-410-3038 3. Address of temporary use or entertainment - Sand Bass Point in Oak Grove Park on Grapevine Lake 4. Date or dates of proposed entertainment - Friday nights beginning May 24, 2019 until Friday night August 30, 2019 at 9:30 pm and on July 4th at 9:30 p.m. 5. Kind or type of entertainment - SummerBlast Friday Night and 4th of July Fireworks 6. Total number of off-street or highway parking space Lake Parks 7. Total capacity per capita of facility to be used for entertainment 8. Number of restrooms available within facility _Public Restrooms and portable restrooms 9. Time and hours of temporary use — Set up on Friday each week in the a.m. hours with a 9:30 p.m. show, then clean up and out at approx. midnight 10. Number of outdoor speakers —0 CITY OF GRAPEVINE. DEVELOPMENT SERVICES.P O BOX 95104.GRAPEVINE.TEXAS.76099.(817)410-3154. FAX (817)410-3018 H:\GVFestivals\Fireworks\SummerBlast 2017\2017 permit application city.doc 2 a hereby authorize to request a temporary use on property I_Lwmat ° print) signature The State of rlf County Of Before Mee�r1st�� (notary) on this day personally appeared (applicant) known to me (or proved to me on the oath of card or 6ther document) to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed. (Seal) Given under my hand and seal of office this ` day of��f A.D. 2ol ? 05 my Commission Expires September 05. 2019 ota ry FOR OFFICIAL USE ONT) CITY MANAGER RISK MANAGER V� DEVELOPMENT SERVICES DIR _ ` tJ FIRE t POLICE HEALTH CITY OF GRAPEVINE. DEVELOPMENT SERVICES.P O BOX 95104.GRAPEVINE.TEXAS.76099.(817)410-3154. FAX (817)410-3018 H:\GVFestivals\Fireworks\SummerBlast 2017\2017 permit application city.doc 3 * FireworksShooting, Area Firewoom Safety Zones X400« 800 ft. Streets Paft Grapevine Lake 400 .800 1,600 Feet Y 111" IFURT 1"11111 11111 1 ['111131, Loading All products will be loaded into the mortars and wired prior to the display taking place. There will be a mortar for each shell. No mortars will be reloaded. Product will be loaded the day of the display for weekly shows and there will be no overnight storage at the show site. During July 4th set up there will be overnight build with storage at site while building the show. The display will be attended at all times after loading has begun. In the event of inclement weather all mortars will be covered. Smoking will not be permitted nearer than 50 feet from the discharge area while product is being loaded or prior to the display after the product is loaded. Firing All shells will be fired electrically. All firing will take place a minimum of 75 feet away from the discharge area. The display may be postponed or cancelled if the Operator or CVB or Fire Department personnel (FD) deems that safety is impaired due to unauthorized persons in the secured safety zone, dangers from lightning, other weather- related concerns or any othe,r situation that creates an unsafe condition. The 4isplay will not be resumed until the unsafe condition has been resolved to the i,atisfaction of the CVB, FD and the Operator. Standby emergency services Communication between Operator, CVB and FD will be maintained at all times that product is being loaded, prior to the display The City of Grapevine Fire Department will have emergency staff on duty at the perimeter of the display site during the display. �511'731 Location of fireworks display area — secured safety area The fireworks firing location will have secured area with at least a 600 foot radius from the discharge area to any buildings, spectator areas, vehicle parking areas, boats, or any other damageable exposures. An emergency boat will be positioned outside the secured safety area to maintain the perimeter of 600 feet from an encroachment by spectators or other pleasure boats. In case of emeraencv Where possible, should an emergency arise at or near the discharge area, a cellular telephone will be used to communicate with the Operator, CVB and FID. Telephone numbers for the Operator, CVB and FID will be exchanged before the fireworks display. The Operator will establish a rally point for all personnel to assemble in the case there is an emergency or accident. All personnel working on the display will be assembled at the rally point to account for all personnel in the event of an emergency. In the event of an emergency that occurs away from the display site the FID emergency personnel must communicate with the display Operator by cellular telephone, the FID emergency personnel will identify themselves and give emergency instruction on how to proceed. The Operator, CVB or emergency personnel will have access to all emergency services by telephone and/or radio as well as plans for notifying the public if needed by public address system. The CVB and FID will be briefed with the details by the Operator for the fireworks display. Implementation of emergency procedures will be at the direction of the Operator, CVB and FID. The Operator, CVB and FID will have full authority to stop or cancel the fireworks display in the event of fire, medical emergency, vehicle accident including water vessels, crowd disturbance, and adverse weather conditions. Notification will be by cellular telephone, The Operator and FID will have the ability to initiate and direct perimeter security and rescue vehicles and vessels as needed. GRAPEVINE LAKE EMERGENCY PROCEDUREJ •A Post Show Procedures At the completion of the fireworks display, the discharge site will be allowed to "cool" for a period of approximately 15 minutes. After the cooling period is complete, the technicians will examine the mortars for any fireworks product which failed to ignite. Care must be taken to avoid placing any part of the technician's body over the top of the mortar. If unexploded fireworks are found, the product will be not be removed. The Operator will notify FD and then proceed with firing the shell. The emergency boat will survey the launch area for a distance within the secured safety area for any defective or unexploded fireworks. In the event that such fireworks are found, they will notify Operator. At conclusion with no mortars remaining the site will be cleaned up by Operator. All debris must be picked up and cleaned up. March 26, 2019 US Army Corps of Engineers Lake Grapevine Office CES WF -OD -GR 110 Fairway Drive Grapevine, Texas 76051 Dear Sirs: The city of Grapevine would like to request permission to once again host and stage the 37th Annual July 4"' Fireworks show and the SurnmerBlast Friday Fireworks weekly series in Oak Grove Park near Sand Bass point. We would stage the shows east and north of the ball field complex near the shoreline. Set up for the July 4t' show would be July 2 & 3 during the day with the fireworks show commencing at 9:30 p.m. on July 4h. Set up for weekly shows would begin at 7 a.m. each Friday and the show will shoot at 9:30 p.m. I will supply you with insurance papers from the contractor. Thanks you again for the opportunity to showcase Lake Grapevine to the community. Sincerely, Gayle Hall Director of Festivals and Events Cc: Kevin Mitchell Parks and Recreation City of Grapevine GRAPEVINE CONVENTION & VISITORS BUREAU 636 S. Main Street, Grape-,ine, Texas 76051 Yvwrw.Gr &pev1neTex&sUSA.com (817)410®3185 (800) 457-6338 (817) 410-3038 Fax U.S. ARMY CORPS OF ENGINEERS, FORT WORTH DISTRICT SPECIAL EVENT PERMIT For use of this form, see CFR 36, Chapter III, Part 327; the proponent agency is CESWF-OD. 4UTHORITY: 10 U.S.C. Section 3012. DATA REQUIRED BY THE PRIVACY ACT OF 1974 (5 U.S.C. 552a) 'RINCIPAL PURPOSE(s): To administer a special event permit to individuals who request to have an activity on U.S. Corps of Engineers property. ROUTINE USES: COE employees who have a need for such information in the performance of their duties for the purpose of assigning and administering special ,vent permits will use the information. Information will be transferred to appropriate Federal, State, local or foreign agencies, when relevant to civil, criminal or egulatory investigations of prosecutions; or pursuant to a request by a Federal agency or such other agency in connection with hiring, firing, or retention al an employee, the issuance of a security clearance, the investigation of an employee, the letting of contract, or the issuance of a license, grant, or other benefit; or iursuant to a request from Congressional Officer. Record may be disclosed to another DoD component for personnel action, security actions, criminal ivestigations or other lawful functions; the information may be disclosed to OMB for review of private relief legislation (Circu/arA-19) or may be disclosed to )reign law enforcement, security, investigating or administrative authorities; and all blanket routine uses at Volume 48, Federal Register 25779-25780, June 6, 983. MANDATORY OR VOLUNTARY DISCLOSURE AND EFFECT ON INDIVIDUAL NOT PROVIDING INFORMATION: Failure to provide any part of the requested information will prevent processing of the application and issuance of an activity permit. 1. SPECIAL EVENT PERMIT �NUMBER�2,.RGANIZATION (Permittee) of Grapevine Convention & Visitors Bureau 3. ORGANIZATION REPRESENTATIVE (Last, First MQ 4. TELEPHONE NUMBER (daytime) 5. TELEPHONE NUMBER (evenings) Hall. Gayle 817-410-3198 1214-460-7901 6. ADDRESS (Post Office Box or Street, City, State and Zip Code) 7. PURPOSE m 636 S. Main Street, Grapevine, Texas 76051 SumerBlast Fireworks 8a. EVENT DATE (YYYYMMDD) b. EVENT TIME (0001-2400 hours) 9. LAKE LOCATION NAME, TEXAS 2130 Sand Bass Point, Grapevine Lake, Texas SECTION I - CONDITIONS PERMIT IS SUBJECT TO THE FOLLOWING CONDITIONS PERMIT APPLICATION FEE: PERMITTEE SHALL PAY A $75.00 NON-REFUNDABLE PERMIT APPLICATION FEE FOR EACH SPECIAL EVENT PERMITTED ON A NON-OUTGRANTED AREA, AND ONLY EVENTS PERMITTED ON AN OUTGRANTED AREA THAT DOES NOT INCLUDE REIMBURSEMENT CHARGES FOR COSTS ACCRUED BY THE CORPS IN PROVIDING SPECIAL BENEFITS IN SUPPORT OF THE SPECIAL EVENT. REAL ESTATE ADMINISTRATION FEE: PERMITTEE SHALL PAY A $500.00 REAL ESTATE ADMINISTRATION FEE FOR EACH SPECIAL EVENT PERMITTED ON AN OUTGRANTED AREA THAT INCLUDES REIMBURSEMENT CHARGES FOR COSTS ACCRUED BY THE CORPS IN PROVIDING SPECIAL BENEFITS IN SUPPORT OF THE SPECIAL EVENT. ADDITIONAL FEES: IN ADDITION TO THE $75.00 PERMIT APPLICATION FEE OR $500 REAL ESTATE ADMINISTRATION FEE, THE PERMITTEE SHALL REIMBURSE THE GOVERNMENT FOR ALL GOVERNMENT COSTS ACCRUED BY THE CORPS IN PROVIDING SPECIAL BENEFITS TO AN IDENTIFIABLE RECIPIENT IN SUPPORT OF THE SPECIAL EVENT. THESE COSTS WILL INCLUDE DIRECT AND INDIRECT COSTS INCURRED BY THE GOVERNMENT FOR ADDITIONAL SERVICES AND/OR RESOURCES RELATED SPECIFICALLY TO THE SPECIAL EVENT, INCLUDING THE RESERVATION AND USE FEES FOR ALL RECREATIONAL FACILITIES TO BE USED BY THE PERMITTEE DURING THE SPECIAL EVENT. IF THE EVENT WILL CAUSE THE GOVERNMENT TO ACCRUE REIMBURSABLE COSTS, AN ITEMIZED ACCOUNTING OF THE REIMBURSABLE COSTS WILL BE ATTACHED AND BECOME A CONDITION TO THIS PERMIT PRIOR TO ISSUANCE. EVENTS FOR PROFIT ON NON-OUTGRANTED AREAS: IF THE EVENT IS LOCATED ON A NON-OUTGRANTED AREA AND COLLECTS FUNDS IN EXCESS OF ACTUAL COSTS, ALL EXCESS FUNDS SHALL BE PAID TO THE CORPS FOR LEGAL DISPOSAL UNLESS SURPLUS PROCEEDS ARE USED FOR BENEFIT TO THE PROJECT AS DETERMINED BY THE OPERATIONS PROJECT MANAGER. A RECEIPT AND EXPENDITURE STATEMENT SHALL BE PROVIDED BY THE PERMITTEE WITHIN 30 DAYS FOLLOWING THE EVENT. EVENTS FOR PROFIT ON OUTGRANTED AREAS: IF THE EVENT IS LOCATED ON AN OUTGRANTED AREA, ALL GROSS EVENT PROCEEDS WILL BE REPORTED IN ACCORDANCE WITH ALL APPLICABLE LEASE CONDITIONS. ALCOHOLIC BEVERAGES: IF THE EVENT INCLUDES THE SALE OR DISTRIBUTION OF ALCOHOLIC BEVERAGES THE PERMITTEE SHALL COMPLY WITH ALL APPLICABLE LAWS AND REGULATIONS INCLUDING THE TEXAS ALCOHOLIC BEVERAGE COMMISSION (TASC) REGARDING THE SALE OR DISTRIBUTION OF ALCOHOLIC BEVERAGES. APPLICABLE LAWS AND REGULATIONS: THE PERMITTEE SHALL COMPLY WITH ALL APPLICABLE FEDERAL LAWS AND REGULATIONS, LEASE CONDITIONS, AND WITH ALL APPLICABLE LAWS, ORDINANCES, AND REGULATIONS OF THE STATE, COUNTY, AND MUNICIPALITY WHEREIN THE EVENT IS LOCATED, INCLUDING, BUT NOT LIMITED TO, THOSE REGARDING CONSTRUCTION, HEALTH, SAFETY, FOOD SERVICE, SALE OR DISTRIBUTION OF ALCOHOLIC BEVERAGES, WATER SUPPLY, SANITATION, USE OF PESTICIDES, LICENSES OR PERMITS TO DO BUSINESS. HEALTH ANDSAFETY: THE PERMITTEE IS RESPONSIBLE FOR TAKING ALL REASONABLE HEALTH AND SAFETY PRECAUTIONS FOR THE PROTECTION OF LIFE AND PROPERTY, INCLUDING PARTICIPANTS AND SPECTATORS. THIS WILL INCLUDE COORDINATING WITH THE APPROPRIATE LOCAL AND STATE AGENCIES, PROVIDING SECURITY, PARKING ASSISTANCE, ADEQUATE POLICING FOR CROWD SUPERVISION AND CONTROL. OTHER SUCH PRECAUTIONS MAY INCLUDE SPECIAL TRAFFIC HANDLING, PROVISION OF AMBULANCE SERVICE OR FIRST AID STATION, SECURITY, AND ADDITIONAL WATER SUPPLY AND SANITARY FACILITIES. THE PERMITTEE WILL ALSO COMPLY WITH SUCH ADDITIONAL SAFETY PRECAUTIONS AS DIRECTED BY THE OPERATIONS PROJECT MANAGER, CESWF FORM 19, APR 2016 REPLACES CESWF FORM 1213, WHICH IS OBSOLETE. Page 1 of 2 VERSION 1.4 ENVIRONMENTAL AND CULTURAL IMPACTS: THE PERMITTEE SHALL EXERCISE DUE CARE IN THE USE OF THE PREMISES SO AS TO MINIMIZE THE IMPACT ON ENVIRONMENTAL AND CULTURAL RESOURCES. PUBLIC USE: PRIVATE USE OF THE PROJECT LANDS WILL NOT PREEMPT PUBLIC USE OF PROJECT RECREATIONAL RESOURCES NOT EXCLUSIVELY COVERED UNDER THIS PERMIT. 10. NON-DISCRIMINATION: ADMISSION TO VIEW THE EVENT WILL BE OPEN TO THE GENERAL PUBLIC WITHOUT DISCRIMINATION ON THE GROUNDS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX OR AGE. PARTICIPATION IN THE EVENT MAY BE LIMITED TO MEMBERS OF TNI SPONSORING GROUP PROVIDED THAT THE GROUP DOES NOT UNLAWFULLY DISCRIMINATE AGAINST PARTICIPATION IN THE EVENT ON GROUNDS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, SEX OR AGE. REQUEST FOR SPECIAL EVENTS PERMITS CITING "SPECIAL CIRCUMSTANCES" FOR PARTICIPATION REQUIRING GENDER OR AGE DISCRIMINATION MUST BE ACCOMPANIED BY AN EXCEEDINGLY PERSUASIVE JUSTIFICATION. THIS MAY BE APPROPRIATE FOR ACTIVITIES SUCH AS CONTACT SPORTS AND SPORTS SUCH AS TENNIS, GOLF, OR COMPETITIVE SWIMMING. FISHING TOURNAMENTS DO NOT QUALIFY FOR DISCRIMINATION BASED ON GENDER. 11. INSURANCE: THE PERMITTEE SHALL MEET BONDING, INSURANCE, AND OTHER REQUIREMENTS AS DETERMINED BY THE OPERATIONS PROJECT MANAGER. (12. PERFORMANCE BOND: AT THE DISCRETION OF THE OPERATIONS PROJECT MANAGER A PERFORMANCE BOND MAY BE REQUIRED TO COVER MAINTENANCE, DAMAGE AND RESTORATION COSTS FOR GOVERNMENT RESOURCES AND FACILITIES, INCLUDING AN AMOUNT EQUAL TO THE ESTIMATED COST TO BE ACCRUED BY THE CORPS SPECIFICALLY RELATED TO THE SPECIAL EVENT. 13. DAMAGES: THE PERMITTEE SHALL REPAIR OR REPLACE ANY PROPERTY OF THE UNITED STATES GOVERNMENT THAT IS DAMAGED OR DESTROYED AS A RESULT OF, OR INCIDENTAL TO, THE EVENT AND SHALL RESTORE THE PERMITTED AREA BY 12:00 PM OF THE DAY AFTER THE EVENT. REPAIRS AND RESTORATION SHALL BE COMPLETED TO THE SATISFACTION OF THE OPERATIONS PROJECT MANAGER. 14. GOVERNMENT LIABILITY: THE UNITED STATES GOVERNMENT IS NOT RESPONSIBLE FOR DAMAGES TO PROPERTY OR INJURIES TO PERSONS WHICH ARISE FROM OR ARE INCIDENT TO THE EXERCISE OF THE PRIVILEGES HEREIN GRANTED AND SHALL BE HELD HARMLESS FROM ANY AND ALL SUCH CLAIMS, 15. REQUIRED DOCUMENTATION: WITHIN 30 DAYS FOLLOWING THE EVENT, THE PERMITTEE OF THE EVENT WILL SUBMIT TO THE GOVERNMENT THE FOLLOWING: NUMBER OF PARTICIPANTS, A RECEIPT REPORT ITEMIZING TOTAL COSTS AND REVENUES COLLECTED AND A CHECK OR MONEY ORDER AMOUNTING TO ALL REIMBURSABLE COSTS AS DETERMINED BY THE OPERATIONS PROJECT MANAGER AND IN ACCORDANCE WITH THE CONDITIONS OF THIS PERMIT AND APPLICABLE LEASE CONDITIONS. 16.AUDIT: THE GOVERNMENT RESERVES THE RIGHT TO AUDIT THE PERMITTEE'S RECORDS. 17. CANCELLATION: THE GOVERNMENT RESERVES THE RIGHT TO REFUSE OR CANCEL ANY EVENT OR PROGRAM AT ANY TIME BEFORE OR DURING THE EVENT AS DETERMINED BY THE OPERATIONS PROJECT MANAGER, WITHOUT LIABILITY TO THE GOVERNMENT OR ITS EMPLOYEES. 18. SPECIAL CONDITIONS: SPECIAL CONDITIONS AND ESTIMATED REIMBURSEMENT COSTS ARE ATTACHED IF SELECTED (X) OR USE BLOCK 20 BELOW: 9. EVENTS ON OUTGRANTED AREAS: IF THE EVENT IS LOCATED ON AN OUTGRANTED AREA, THIS PERMIT IS BEING ISSUED BY THE OPERATIONS PROJECT MANAGER OR THEIR AUTHORIZED REPRESENTATIVE UNDER THE AUTHORITY GRANTED BY THE CHIEF, REAL ESTATE DIVISION. SPECIAL CONDITIONS SECTION 11 - SIGNATURE BLOCK CERTIFICATIONS a. PERMITTEE (Last, First Mo b. DATE (YYYYMMDD) APM/ 'S SIGNATUR fall. Gayle R 20190326 a. OPERATIONS PROJECT MANAGER / REPRESENTATIVE (Last, First Ml b. DATE (YYYYMMDD) ESENTATIVE'S CESWF FORM 19, .SPR 2096 Page 2 of 2 Susan Batte From: Russell Batchelor Sent: Wednesday, March 27, 2019 4:22 PM To: Susan Batte; Barry Bowling; Robert Eberling; Bryan K. Parker; Renee Minnfee; Melanie Hill Subject: RE: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks Russell Batchelor, Fire Marshal Grapevine Fire Department 1007 Ira E. Woods Ave. Grapevine, Texas 76051 817-410-4400 From: Susan Batte Sent: Wednesday, March 27, 2019 4:08 PM To: Barry Bowling <bbowl ing@grapevinetexas.gov>; Robert Eberling <reberling@grapevinetexas.gov>; Russell Batchelor <rbatchelor@grapevinetexas.gov>; Bryan K. Parker <bparker@grapevinetexas.gov>; Renee Minnfee < ; Melanie Hill <mhill@grapevinetexas.gov> Subject: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks Please see attached application and let me know if you approve Susan Batte From: Robert Eberling Sent: Wednesday, March 27, 2019 4:16 PM To: Susan Batte Subject: RE: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks .sergeawt RDbert Eberliwg Ao(K&iw%strat%ww DLv'tsiow crapev'&we I>DUCe DepartMewt 20071ra 5. woods Ave crapeVLwe, Tx 76052 off&ce (917) 420-3223 From: Susan Batte Sent: Wednesday, March 27, 2019 4:08 PM To: Barry Bowling <bbowling@grapevinetexas.gov>; Robert Eberling <reberling@grapevinetexas.gov>; Russell Batchelor <rbatchelor@grapevinetexas.gov>; Bryan K. Parker <bparker@grapevinetexas.gov>; Renee Minnfee < ; Melanie Hill <mhill@grapevinetexas.gov> Subject: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks Please see attached application and let me know if you approve 1 Susan Batte From: Renee L. Minnfee < Sent: Wednesday, March 27, 2019 4:09 PM To: Susan Batte; Barry Bowling; Robert Eberling; Russell Batchelor; Bryan K. Parker; Melanie Hill Subject: Re: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks I am okay with this. Get Outlook for iOS From: Susan Batte <sbatte@grapevinetexas.gov> Sent: Wednesday, March 27, 2019 4:07:47 PM To: Barry Bowling; Robert Eberling; Russell Batchelor; Bryan K. Parker; Renee L. Minnfee; Melanie Hill Subject: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks �' a;.� �,-,1wL.s' "�`�a_ s��'"��,..s r��„5=m'��'�v� j,�,`��.•�" .�r';Y'_ f� �`� .;1��.,�-f'.zb c %„c�f�.?' ,�_t jl��'�,�� ; Please see attached application and let me know if you approve * * * External email communication — Please use caution before clicking links and/or opening; attachments * * * Susan Batte From: Melanie Hill Sent: Thursday, March 28, 201912:45 PM To: Susan Batte Subject: RE: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks Melanie Mill, ;. City of Grapevine Office:Risk Manager 817-410-3013 From: Susan Batte Sent: Wednesday, March 27, 2019 4:08 PM To: Barry Bowling <bbowling@grapevinetexas.gov>; Robert Eberling <reberling@grapevinetexas.gov>; Russell Batchelor <rbatchelor@grapevinetexas.gov>; Bryan K. Parker <bparker@grapevinetexas.gov>; Renee Minnfee < ; Melanie Hill <mhill@grapevinetexas.gov> Subject: Temp Use App - SummerBlast Friday Night and 4th of July Fireworks Please see attached application and let me know if you approve