HomeMy WebLinkAboutItem 13 - HVAC Preventive Maintenance ServicesMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: APRIL 16, 2019
SUBJECT: APPROVAL TO RENEW AN ANNUAL CONTRACT FOR HVAC
PREVENTIVE MAINTENANCE SERVICES
RECOMMENDATION: City Council to consider the renewal of an annual contract for HVAC
preventive maintenance services with The Brandt Companies, LLC for
Facility Services.
FUNDING SOURCE: Funds for this purchase are available in accounts 115-43350-350-003
(Building Maintenance) for $12,674 and 100-43350-118-002 (Building
Maintenance) for $52,556 for an amount not to exceed $65,230.
BACKGROUND: The purpose of this contract is to provide a full service maintenance
agreement and repairs to extend the life of the HVAC equipment located at
the Palace Theatre, City Hall, Public Safety and The RECScheduled
HVAC preventive maintenance will be performed every other month. The
preventive maintenance program will include inspection and evaluation to
identify maintenance or repair requirements. If repairs are needed, the
contractor will perform repairs at no additional cost.
Purchases will be made in accordance with an existing interlocal
agreement with The Local Government Purchasing Cooperative
(BuyBoard) as allowed by Texas Local Government Code, Chapter 271
and Texas Government Code, Chapter 791.
Bids were taken by the Cooperative and a contract was awarded to The
Brandt Companies, LLC. Facility Services and Purchasing staff reviewed
the contract for departmental specification compliance and pricing and
determined that the contract would provide the best service and pricing for
meeting the needs of the City. This contract was for an initial one-year
period with two, one-year renewal options. If approved, this will be for the
first renewal available.
Staff recommends approval
CH/LW