HomeMy WebLinkAbout2019-04-25 Regular Meeting AGENDA
GRAPEVINE HOUSING AUTHORITY
BOARD OF COMMISSIONERS MEETING
THURSDAY,APRIL 25,2019 AT 4:30 P.M.
GRAPEVINE HOUSING AUTHORITY OFFICE
131 STARR PLACE, GRAPEVINE,TEXAS
CALL TO ORDER
CITIZENS COMMENTS
REGULAR MEETING
1. REPORT OF THE EXECUTIVE DIRECTOR(INFORMATIONAL ONLY)
A. Rent Delinquency and Information Sheet
B. Capital Funds Report and Work in Progress
C. Report of Public Housing Activity and Issues through April 22,2019
D. 1'pd:i:,�from the Resident Advisory meetings held March 15 and April 19,2019
E. QLiarterly Investment Report for 03/31/2019
NEW BUSINESS
2. Consideration of the minutes from the March 28,2019 meeting and take any necessary action.
I Consideration and approval of Resolution No. I9-06,to authorize the Executive Director to
enter into a contract with Gentry Air Conditioning to purchase two HVAC systems and take
any necessary action.
4. Consideration and acceptance of the February 2019 monthly financial statement and take any necessary
action.
5. Report by the Ex Officio member of the Senior Advisory Board on the April 2,2019 meeting.
ADJOURNMENT
IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND HAVE A DISABILITY THAT REQUIRES SPECIAL
ARRANGEMENTS AT THE MEETING,PLEASE CONTACT THE GRAPEVINE HOUSING.AUTHORITY
OFFICE AT(817)488-8132 AT LEAST 24 HOURS IN ADVANCE OF THE MEETING. REASONABLE
ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS.
IN ACCORDANCE WITH TEXAS GOVERNMENT CODE,CHAPTER 551.001 et seq,ACTS OF THE 1993
TEXAS LEGISLATURE,THE SPECIAL BOARD OF COMMISSIONERS MEETING AGENDA WAS
PREPARED AND POSTED ON THIS THE 22ND DAY OF APRIL BY 4:30 P.M.
Jane tr ,Executive Director
State of Texas
County of Tarrant
City of Grapevine
The Board of Commissioners of the Grapevine Housing Authority met in Regular Session on this the 25th day of April
2019 in the Conference Room of the Grapevine Housing Authority, with the following members present to wit:
Linda Troeger
Bonnie McHugh
Karen Rice
Ethel Anderson
Teri Rhodes -Cantu
Chair
Vice -Chair
Finance Officer
Resident Commissioner
Commissioner
Constituting a quorum, with the following also present:
Duff O'Dell
Leila Huckeba
CITIZENS COMMENTS
No Citizen comments.
REGULAR MEETING — CALL TO ORDER
City Counsel Liaison
Public Housing Coordinator
Chairperson Troeger called the meeting to order at 4:30 p.m.
Item #1 Report of the Executive Director (Informational Only)
A. Rent Delinquency and Information Sheet
The Public Housing Coordinator reported to the Board on the rent delinquencies, number of empty units,
work orders and statistical information for the waiting list for Public Housing through April 25, 2019.
B. Capital Funds Report and Work in Progress
The Public Housing Coordinator reported to the Board on the current Capital Funds and corresponding
projects.
C. Report of Public Housing Activity and Issues
• GHA held a formal hearing for a resident that had an authorized occupant. The resident will move out
May 2, 2019
• Now the foundation has been repaired, the painter came in to touch up the damaged walls and ceiling.
They also painted the entire outside of the building.
D. Minutes from the Resident Advisory Meetings held March and April 2019
The Board was provided the minutes from the March and April 2019 Resident Advisory Board meetings.
The RAB members have started delivering welcome baskets to new residents. In March a member of the
Grapevine Fire Department spoke to the residents regarding fire safety. The Grapevine Garden Club came
in April to introduce flowers native to the area. She also brought some plants and books which were raffled
off after bingo.
E. Quarterly Investment Report for March 31 2019
The Public Housing Coordinator presented the Quarterly Investment Report to the Board of Commissioners.
She pointed out the amount in reserves and said the Executive Director is identifying projects the funds
could be spent on. The Commissioners asked for an update at the next meeting.
NEW BUSINESS
Item #2 - Consideration of the minutes from the March 28 2019 meeting and take any necessary action
The Board was provided the minutes from the March 28, 2019 meeting for approval.
Commissioner Rhodes -Cantu moved and Commissioner McHugh seconded to accept the March 28, 2019 minutes as
presented.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Abstain: Troeger
Motion passed
Item #3 - Consideration and acceptance of Resolution No 19-06 approving the Executive Director to enter into a
contract with Gentry Air Conditioning to replace two HVAC systems
The Board was presented with bids from Gentry Air Conditioning, Berkey's Air Conditioning and Coventry & Gattis Air
Conditioning to replace two HVAC systems on Starr Place.
Commissioner Rhodes -Cantu moved and Commissioner Anderson seconded to adopt Resolution No. 19-06 to allow
the Executive Director to enter into a contract with Gentry Air Conditioning.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #4 - Consideration and acceptance of the February 2019 monthly financial statements and take any necessary
action.
The Board was provided an electronic financial statement for the month of February 2019. Commissioner Rice
reviewed the February 2019 financial statements and found them to be acceptable.
Commissioner Rice moved and Commissioner Rhodes -Cantu seconded to accept the February 2019 financial
statements.
Ayes: Troeger, McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed
Item #5 - Report by the Ex Officio member of the Senior Advisory Board on the April 2 2019 meeting
Commissioner Rhodes -Cantu updated the Board the Senior Advisory Board meeting completed tax returns during the
April 2, 2019 meeting.
No action taken.
ADJOURNMENT
Commissioner Rice moved and Commissioner McHugh seconded that the meeting be adjourned.
Ayes: McHugh, Rice, Anderson & Rhodes -Cantu
Nays: None
Motion passed. Meeting adjourned at 4:43 p.m.
PASSED AND APPROVED BY THE BOARD OF COMMISSIONERS OF THE GRAPEVINE HOUSING AUTHORITY
ON THE 27th DAY OF JUNE 2019.
APPROVED:
Linda Troeger, Chair
ATTEST:
A�k�, I —
Leila Huckeba
Public Housing Coordinator