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Home My WebLink About2019-05-13 Regular MeetingAGENDA CITY OF GRAPEVINE, TEXAS LIBRARY BOARD MEETING MONDAY, MAY 13, 2019 6:30 P.M. BOARD ROOM —1201 MUNICIPAL WAY I. Call to Order II. Citizen Comments III. Consideration of Minutes A. January 21, 2019 IV. Old Business A. Update on ALSC Grant B. Update on Mobile Library V. New Business A. Introduction — New Library Director — Ruth Chiego B. Sensory Inclusive Certification - KultureCity C. Summer Reading Club 2019 — Staff Report VI. Miscellaneous Reports and/or Discussions A. Report — 2019 TLA Conference — Staff Participation B. Report — Upcoming Volunteer Appreciation Lunch — May 22, 2019 C. Report - 2019-2020 Budget D. Announce Terms Expiring E. Next Meeting July 15, 2019 VII. Adjournment IF YOU PLAN TO ATTEND THIS PUBLIC MEETING AND YOU HAVE A DISABILITY THAT REQUIRES SPECIAL ARRANGEMENTS AT THE MEETING, PLEASE CONTACT THE LIBRARY AT (817) 410-3400 AT LEAST 24 HOURS IN ADVANCE. REASONABLE ACCOMMODATIONS WILL BE MADE TO ASSIST YOUR NEEDS. IN ACCORDANCE WITH TEXAS GOVERNMENT CODE, CHAPTER 551.001 et seq, ACTS OF THE 1993 TEXAS LEGISLATURE, THE LIBRARY BOARD MEETING AGENDA WAS PREPARED AND POSTED THIS 711 DAY OF MAY, 2019 AT 12:00 P.M. A Lt • LIBRARY DIRECiC/ STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The Library Board of the Grapevine Public Library of the City of Grapevine, Texas met in Regular Session on the 13st day of May, 2019, at 6:30PM in the Board Room, Grapevine Public Library, 1201 Municipal Way. (Tonight's meeting is the rescheduled April 15th board meeting.) The following members present to -wit: Janice Cook Chairman Lynda Brown Member Susan Peabody Secretary Gerald Shannon Member Janee Trasler Member Debbie Venable Member Karen Smith Member constituting a quorum, with the following members of the City Staff: Ruth Chiego Duff O'Dell Library Director City Council Liaison CALL TO ORDER Janice Cook called the meeting to order at 6:30PM. CITIZEN COMMENTS — none MINUTES OF PREVIOUS MEETING Motion by Gerald Shannon, seconded by Lynda Brown, to approve the January 21, 2019 meeting minutes as written: Ayes: Unanimous Nays: None Introduction of the New Library Director Ruth Chie o Janee Trasler moved, and Debbie Venable seconded, that the introduction of the new Library Director be moved higher on tonight's agenda. Ruth told the Board about herself and a bit about her family. The Board heartily welcomed Ruth. Ayes: Unanimous Nays: None Update on the ALSC Grant Ruth reported that the $5,000 grant (Dollar General) was received and has being spent as planned. The staff is active with the reporting and tracking requirements and will complete the work on time. There was no formal action taken. O\Policy Manual\Board Guidelines for Minutes 2013 Update on the Mobile Librar Ruth reported that GROW van is being "wrapped" today in Ohio. The van should arrive in Grapevine the week of May 27th. The two part time staff (Jasmine and Karen) were hired last month and will continue their training into June. Ruth distributed a handout showing the final GROW artwork on the van, plus the planned 2019-2020 route stops. (Some stops will be occur more frequently than others.) The handout also listed what items are to be on board the van. The plan is to launch the GROW van in July. There was no formal action taken. Report on Sensou Inclusive Certification Ruth announced that he Grapevine Library is the first in Texas and the fourth in the nation to become certified in the KultureCity program. This program allows individuals with autism and other sensory needs the ability to see and experience all the things the world has to offer. There was no formal action taken. Update on the Summer Reading Club 2019 Ruth shared handouts with the Board that list the many upcoming events planned for this summer's reading club — all focused on "Space." It's an exciting lineup. Ruth told the Board that Janis Roberson has been a great help and the two of them together obtained gift certificates for the reading club. There was no formal action taken. Ugdate on 2019 TLA Conference Ruth reported to the Board about this year's Texas Library Association conference, held in Austin during the week of April 15th. Ruth participated in the panel discussion on "Digital Inclusion" and in the topic of mentoring and succession planning to properly run a library. There was no formal action taken Update on Upcoming Volunteer Appreciation Lunch Ruth reminded the Board of the May 22, 2019 Volunteer Appreciation Luncheon. It promises to be a fun event. There was no formal action taken. Update on 2019-2020 Budge Ruth informed the Board that this next budget will be a flat budget, as usual. There is a new requirement that background checks be done on all volunteers. The costs of this requirementwill be funded out of the operations line item. This requirement beings this fiscal year and will be retroactive. There was no formal action taken. Announcement of Ex irin Board Terms Four Board members' term expires soon. All four (Janice, Lynda, Debbie, and Janee) have reapplied to serve again on the Library Board. There was no formal action taken. Walk of Honor Event Ruth informed the Board that Janis Roberson will be honored for her forty years of service as the Library Director of the Grapevine Public Library at 4:OOPM on Friday, May 31St. Janis is the first woman to be so honored in Grapevine. Ruth will forward the invitation to the Board via email. The next quarterly board meeting is scheduled for July 15, 2019 at 6:30PM. ADJOURNMENT Debbie Venable, seconded by Gerald Shannon, motioned to adjourn the meeting at 7:23PM. The motion prevailed by the following vote Ayes: Unanimous Nays: None PASSED AND APPROVED BY THE LIBRARY BOARD OF THE CITY OF GRAPEVINE, TEXAS on the 15th day of July, 2019. ATTE T. usan Peabo y Secretary 3 APPROVED: 'ex-, JanicVCook Chair