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HomeMy WebLinkAboutItem 26 - CC MinutesSTATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 7th day of May, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: Darlene Freed Sharron Rogers Mike Lease Chris Coy Duff O'Dell Paul Slechta Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member constituting a quorum, with Mayor William D. Tate being absent and with the following members of the City Staff: Bruno Rumbelow Jennifer Hibbs John F. Boyle, Jr. Matthew C.G. Boyle Tara Brooks Call to Order City Manager Assistant City Manager City Attorney Assistant City Attorney City Secretary Mayor Pro Tem Freed called the meeting to order at 7:00 p.m. Item 1. Executive Session Mayor Pro Tem Freed announced the City Council would recess to the City Council Conference Room to conduct a closed session regarding: A. Consultation with and legal advice from the City Attorney regarding pending litigation (Morrissey, et al. v. Grapevine — Cause No. 348-303736-18), pursuant to Section 551.071, Texas Government Code. B. Real property relative to deliberation to the purchase, exchange, lease, sale or value of real property (City property, Public Works, the 185 acres and Lonesome Dove Exchange) pursuant to Section 551.072, Texas Government Code. C. Conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay, or expand in the City; deliberate the offer of a financial or other incentive; with which businesses the City is conducting economic development negotiations pursuant to Section 551.087, Texas Government Code. The City Council recessed to the City Council Conference Room and began the closed session at 7:02 p.m. Council Member Rogers joined the meeting at 7:02 p.m. Council Member Rogers left the closed session at 7:15 p.m. The closed session ended at 7:39 p.m. Upon reconvening in open session in the Council Chambers, Mayor Pro Tem Freed asked if there was any action necessary relative to Sections 551.071, 551.072 or 551.087. City Manager Bruno Rumbelow requested approval of an Economic Development Performance and Incentive Agreement for the Bolder Adventure Park and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion was made to approve an Economic Development Performance and Incentive Agreement for the Bolder Adventure Park and authorize the City Manager to execute same and all associated documents and to take all other necessary action. Motion: Slechta Second: Lease Ayes: Freed, Lease, Coy, O'Dell, and Slechta Nays: None Abstains: Rogers Approved: 5-0-1 Council Member Rogers abstained from this item and filed an Affidavit of Conflict of Interest with the City Secretary. NOTE: City Council continued with the Regular portion of the Agenda in open session in the City Council Chambers. Mayor Pro Tem Freed called the regular meeting to order at 7:44 p.m. REGULAR MEETING Mayor Pro Tem Freed recognized Council Member Lease for his work with the City since this is his last meeting, and recognized newly elected Council Member Leon Leal who will be sworn in on May 21. Item 2. Invocation Council Member Mike Lease delivered the invocation. Item 3. Posting the Colors and the Pledges of Allegiance Scout Troop 700 posted the Colors and lead the Pledges of Allegiance. City Council April 2, 2019 Page 2 Item 4. Citizen Comments There was no one wishing to speak during citizens comments. PRESENTATIONS Item 5. Mayor Pro Tem Freed to present a proclamation in recognition of National Small Business Week. Mayor Pro Tem Freed declared May 5-11 National Small Business Week and presented the proclamation to Amy Rasor with the Better Business Bureau. Ms. Rasor thanked the City for the proclamation and lauded small businesses. Item 6. Mayor Pro Tem Freed to present a proclamation in recognition of Police Week and Peace Officers Memorial Day. Mayor Pro Tem Freed declared May 12-18 Police Week and May 15 Peace Officers Memorial Day and presented the proclamation to Police Chief Mike Hamlin. Police Chief Hamlin stated an estimated 23,717 officers have lost their lives in the line of duty since counts were taken. Chief Hamlin requested everyone remember Grapevine Police Officer Darren Medlin who was killed in the line of duty on June 12, 2004. Item 7. Mavor Pro Tem Freed to aresent a aroclamation in recoanition of National Travel F1TrC•�11'i�ii1�JL�:� Mayor Pro Tem Freed declared May 5 -May 11 as National Travel and Tourism Week and presented the proclamation to Convention and Visitors Bureau Advisory Board Vice - Chairman Mark Terpening. Mr. Terpening recognized the staff at the Convention and Visitors Bureau. Item 8. Mayor Pro Tem Freed to present a proclamation in recognition of Grapevine Main Street Program Month. Mayor Pro Tem Freed declared the month of May, Grapevine Main Street Program Month and presented the proclamation to Curtis Ratliff, Chairman of the Grapevine Heritage Foundation Advisory Board. Dr. Ratliff thanked Council for the recognition of Grapevine's program. Item 9. Mayor Pro Tem Freed to present Grapevine Heritage Foundation's 2019 Preservation Advocacy Award Winners. Mayor Pro Tem Freed and Dr. Ratliff presented the Grapevine Heritage Foundation's 2019 Preservation Advocacy Awards. Katherine Brink was awarded the Sharing the Vision Award for her leadership on the Candlelight Tour of Homes project. Ms. Brink was out of town, but Council Member Lease and Melva Stanfield accepted the award on her behalf. City Council April 2, 2019 Page 3 Mike Kellerman received the Grapevine Township Project Award for his renovation of the 1939 Hugh Lee and Lula Fa Higgins House located at 210 West Wall Street. Mr. Kellerman was out of town and could not receive the award in person but sent a message thanking the City for the award. Phil Parker was awarded the 2019 Preservation/Conservation Award for the renovation of Willhoite's Restaurant located at 432 South Main Street. Mr. Parker stated he appreciated the award and thanked staff, family, contractors, and the patrons of the restaurant for their assistant in the project. Item 10. Chairperson Brian Lucas to present Annual Main Street Fest information. Brian Lucas updated Council on the events planned for the Annual Main Street Fest which will take place May 17-19. This year's festival is celebrating its 35th year with the theme of "Back to 1985". The presenting sponsor is Bank of the West. This year's festival will include the Craft Brew Experience, Texas Market Place, wine, music, a DeLorean with Doc Brown and Marty McFly impersonators, a kid's zone, complimentary parking and shuttles. Mr. Lucas also thanked the festival volunteers. NEW BUSINESS Item 11. Consider Resolution No. 2019-022 supporting the 2020 U.S. Census and take any necessary action. Economic Development Director Bob Farley introduced Jennifer Pope with the U.S. Census Bureau. Ms. Pope updated Council on the importance of an accurate census, the actions leading up to the census and the creation of a Complete Count Committee. Motion was made to approve Resolution No. 2019-022 expressing support of the 2020 U.S. Census. Motion: Lease Second: Coy Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2019-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, SUPPORTING THE U.S. CENSUS 2020 AND PROVIDING AN EFFECTIVE DATE City Council April 2, 2019 Page 4 Item 12. Consider Resolution No. 2019-023 authorizing a boundary adjustment agreement with the City of Southlake for property located at 2311 Lonesome Dove Road, 2701 Lonesome Dove Road and 1556 North Gravel Circle, and take any necessary action. Public Works Director Bryan Beck presented items 12 and 13 together. At the request of the landowners, the City of Grapevine and the City of Southlake will adjust their respective boundaries. 2311 Lonesome Dove Road will be subdivided into three lots, with two lots in Grapevine and one in Southlake. The current boundary lines split 2701 Lonesome Dove Road and 1556 North Gravel Circle. The boundary adjustment will square the lots to place 2701 Lonesome Dove Road entirely in Southlake and 1556 North Gravel Circle entirely in Grapevine. Motion was made to approve Resolution No. 2019-023 authorizing the boundary adjustment agreement with the City of Southlake. Motion: Slechta Second: Rogers Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 RESOLUTION NO. 2019-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, APPROVING A BOUNDARY ADJUSTMENT AGREEMENT WITH THE CITY OF SOUTHLAKE, TEXAS AND PROVIDING AN EFFECTIVE DATE Item 13. Consider an Interlocal Agreement to provide sanitary sewer service to 2701 Lonesome Dove Road located in the City of Southlake and take any necessary action. Public Works Director Beck presented items 12 and 13 together. With the approval of the boundary adjustment in item 12, this lot will be entirely in the City of Southlake, but they do not have sanitary sewer connections to the property. This interlocal agreement will allow the City of Grapevine to provide sanitary sewer to this lot. Motion was made to approve the Interlocal Agreement to provide sanitary sewer service to 2701 Lonesome Dove Road. Motion: Rogers Second: Coy Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council April 2, 2019 Page 5 Consent Agenda Consent items are deemed to need little Council deliberation and were acted upon as one business item. Any member of the City Council or member of the audience may request that an item be withdrawn from the consent agenda and placed before the City Council for full discussion. There were no requests to remove any items from the consent agenda. Approval of the consent agenda authorizes the City Manager, or his designee, to implement each item in accordance with Staff recommendations. Item 14. Consider declaring certain items surplus property and authorizing their sale through public auction. Chief Financial Officer Greg Jordan recommended approval to declare certain items surplus property and authorize their sale at public auction. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 15. Consider the renewal of an annual contract for Microsoft licenses from SHI Government Solutions, Inc. Chief Technology Officer Tessa Allberg recommended approval of the renewal of the Microsoft Enterprise License Agreement for an amount not to exceed $284,014. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 16. Consider the purchase of flooring installation from Ware Brothers. Parks and Recreation Director Kevin Mitchell recommended approval of the purchase of flooring and installation for Pleasant Glade Pool for an amount not to exceed $24,400. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council April 2, 2019 Page 6 Item 17. Consider the approval for the purchase and installation of a pavilion for the Botanical Gardens from Metro Site Source. Inc. Parks and Recreation Director Mitchell recommended approval of the purchase and installation of a pavilion in the garden court at the Botanical Gardens for an amount not to exceed $32,070. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 18. Consider the purchase of two Ford trucks from Sam Pack's Five Star Ford for the Convention and Visitors Bureau and Water Departments. Convention and Visitors Bureau Director P.W. McCallum and Public Works Director Beck recommended approval of the purchase of one truck for the Convention and Visitors Bureau Festivals division and one for the Water department for a total of $70,400. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 19. Consider the purchase of police equipment to up -fit four Police Ford Interceptors from Defender Supply. Police Chief Hamlin and Public Works Director Beck recommended approval of the purchase of equipment to up -fit recently purchased Police vehicles. The purchase includes prisoner seats, partitions, gun locks, and consoles for a total amount not to exceed $29,648. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 20. Consider the purchase and installation of fan powered electric heating VAV boxes from Entech Sales and Services. City Council April 2, 2019 Page 7 Public Works Director Beck recommended approval of the purchase and installation of fan powered electric heating VAV boxes for City Hall for a total amount not to exceed $20,188. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 21. Consider the purchase of a tandem dump truck from Grande Truck Center. Public Works Director Beck recommended approval of the purchase of a tandem dump truck for the Street department for a total amount not to exceed $149,791. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 22. Consider the renewal of an annual contract for water meters and registers with Zenner Performance Meters, Inc. Public Works Director Beck recommended approval of the annual contract for the purchase of water meters and registers for an amount not to exceed $100,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 23. Consider the renewal of annual contracts for ground based mosquito control services with Municipal Mosquito and Vector Disease Control International. Public Works Director Beck recommended approval of the annual contracts for ground based mosquito control services for an estimated amount of $35,641. Motion was made to approve the consent agenda as presented. Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta City Council April 2, 2019 Page 8 Nays: None Approved: 6-0 Item 24. Consider an agreement with Pacheco Koch Consulting Engineers, Inc. to review, update, and expand the City's survey monuments. Public Works Director Beck recommended approval of the agreement to review, update and expand the City's survey monuments for an amount not to exceed $60,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 25. Consider an agreement for general engineering consultation services with Pacheco Koch Consultina Enaineers. Inc. Public Works Director Beck recommended approval of the agreement for general engineering consultation services to include engineering, planning studies, design and inspection and surveying for water, sewer and storm drain replacement or improvements. The agreement will be on a task order basis for an estimated amount of $300,000. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Item 26. Consider Amendment No. 1 to the construction contract for the Nash -Berry reconstruction and South Nolen Drive connection projects with Jeske Construction Company to add an additional left turn lane at the east bound Mustang Drive and William D. Tate Avenue intersection. Public Works Director Beck recommended approval of the amendment to the construction contract to add an additional east bound Mustang Drive left turn lane at the William D. Tate Avenue intersection for an estimated amount of $75,000 for the additional work. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 City Council April 2, 2019 Page 9 Item 27. Consider Ordinance No. 2019-019 abandoning a utility easement on Lot 3, Block 1. Beard Addition. Public Works Director Beck recommended approval of the abandonment of the utility easement on Lot 3, Block 1, Beard Addition located at 3541 North Gravel Circle. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2019-019 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A UTILITY EASEMENT ON LOT 3, BLOCK 1, BEARD ADDITION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 28. Consider Ordinance No. 2019-020 abandoning a utility easement on Lot 16, Block 1. Lakeside Estates Four Addition. Public Works Director Beck recommended approval of the abandonment of the utility easement on Lot 16, Block 1, Lakeside Estates Four Addition located at 2678 Pinehurst Drive. Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ORDINANCE NO. 2019-020 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, ABANDONING AND VACATING A UTILITY EASEMENT ON LOT 16, BLOCK 1, LAKESIDE ESTATES FOUR ADDITION IN THE CITY OF GRAPEVINE, TEXAS AS HEREINAFTER DESCRIBED Item 29. Consider the minutes of the April 16, 2019 Regular City Council meeting. City Secretary Tara Brooks recommended approval of the minutes as provided. City Council April 2, 2019 Page 10 Motion was made to approve the consent agenda as presented Motion: O'Dell Second: Slechta Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 ADJOURNMENT Motion was made to adjourn the meeting at 8:27 p.m. Motion: Coy Second: Lease Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta Nays: None Approved: 6-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21 st day of May, 2019. APPROVED: Darlene Freed Mayor Pro Tem ATTEST: Tara Brooks City Secretary City Council April 2, 2019 Page 11 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in a Special Meeting on this the 15th day of May, 2019 in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present: Darlene Freed Mayor Pro Tem Duff O'Dell Council Member Paul Slechta Council Member constituting a quorum for canvassing, with Mayor William D. Tate, Council Members Sharron Rogers, Mike Lease and Chris Coy being absent and with the following members of the City Staff: Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Tara Brooks City Secretary Call to Order Mayor Pro Tem Freed called the meeting to order at 1:15 p.m. Item 1. Consider Resolution No. 2019-024 canvassing the May 4, 2019 City Election for City Council Place 3 and City Council Place 4, declaring the results, and taking any necessary action. City Secretary Tara Brooks reported the results of the May 4, 2019 City Election. For City Council Place 3, Leon Leal received 2,142 votes and Lemoine Wright received 1,103 votes. For City Council Place 4, Darlene Freed received 2,633 votes Motion was made to approve Resolution No. 2019-024, declaring Leon Leal duly elected to City Council Place 3 and Darlene Freed duly elected to City Council Place 4. Motion: O'Dell Second: Slechta Ayes: Freed, O'Dell, and Slechta Nays: None Approved: 3-0 ADJOURNMENT Motion was made to adjourn the meeting at 1:17 p.m. Motion: Slechta Second: O'Dell Ayes: Freed, O'Dell, and Slechta Nays: None Approved: 3-0 Passed and approved by the City Council of the City of Grapevine, Texas on this the 21st day of May, 2019. APPROVED: Darlene Freed Mayor Pro Tem ATTEST: Tara Brooks City Secretary City Council May 15, 2019 Page 2