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HomeMy WebLinkAboutItem 19 - Minutes CC ITEM #19 STATE TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City ncil of the i of Grapevine, x t in r this the 5th day of March, 2013 at 6:00 . in the i Council Conference Room, c I r, 200 South Main Street, with the following r nt to-wit: William D. Tate r C. Shane Wilbanks Mayor Pro Sharron r Council Member Roy uncil Member Darlene r uncil Member Mike Lease Council Member Chris Coy Council Member constituting r um, with the following members of the it Bruno Rumbelow City Manager Jennifer i ssi t t City Manager John Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called r kshop to order at 6:01 p.m. ITEM 1, DISCUSS ENTERTAINMENT AND ATTRACTION ORDINANCE City r Bruno Rumbelow highlighted the is developing t i t and attraction overlay for potential visitor r i ons which was previously discussed in Council workshop January , 2013. Development Services Director Scott Williams Planning v I r Ron Stombaugh briefed the i Council on proposed is relative to cr tin f a new n i t and Attraction Overlay District specifically for the ur c of enabling t i n or attraction based uses. CVB Executive it ct r P. W. McCallum ordinance 1 generate interest in creating clusters li attractions, I it accompanying restaurants, boutique l n in . Following is i on, Staff stated a public hearing would I on r ordinance pri r to being considered by the Planning Zoning I i Council. There no formal aci taken by the City Council. ITEM 2. DISCUSS CONDITIONAL USE REQUIREMENTS FOR PARKING LOTS CC ITEM #19 03/05/13 City Manager u I stated the ru 19, 2013 tin involved parking In that could have t tilly allowed the construction f a parking lotthat would have ncr c into the II Street Historic District. Due to the potential for future cases where parking lot construction/expansion could create i it r concerns, Council Member Spencer had asked that uncil discuss requiring y future r in lots or expansion of existing parking lots receive a conditional use r i . Following isc s i , it s the ns rt u Council that Staff prepare n nt discussed in a future workshop to regulate rkin lots within the i the township. There s no r ! action taken by the ity Council. ITEM 3. ADMINISTRATIVE I DEPARTMENTAL UPDATE Administrative is es Director John McGrane started the n 's update followed by the managers and u i sors highlighting their division's responsibilities an accomplishments--Karen Walker, Controller; Carolyn Van Duzee, Human Resources Director; Dan Hambrick, Risk Manager; Bob Smeby, Purchasing Agent; Gary Livingston, Budget Manager; Russell Pulley, I it cor; and due to time constraints, r. McGrane introduced unici 0 Court Manager Marilyn Robinson and Grapevine Housing Authority Executive it or Debra Wells. There no r 0 action taken by the City Council. ADJOURNMENT Council Member , seconded by Council Member Coy, offered a motion adjourn the workshop : . The motion prevailed ll in vote: Tate, Wilbanks, Spencer, Stewart, Freed, y Nays: None PASSED AND APPROVED Y THE CITY I THE CITY GRAPEVINE, TEXAS on this the 19th y of Ma2013.rch, William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 CC ITEM #19 STATE OF TEXAS COUNTY OF T CITY OF GRAPEVINE The City Council oft City of Grapevine, Texas met in Executive Session on this the 5th day of March, 2013 at 6:30 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:15 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A)Value, lease, or purchase of real property relative to Public Safety Building pursuant to Section 551.072, Texas Government Code; (B) Personnel relative to City Manager's annual evaluation pursuant to Section 551.074, Texas Government Code; (C) Conference with City Manager and Staff to discuss and deliberate commercial and fi nancial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. Relative to real property It (A) City Manager Bruno Rumbelow recommended approval of a resolution authorizing negotiations and offers fort acquisition of real property for the Public Safety Building under Section 551.072, Texas Government Code. CC ITEM #19 03/05/13 Council Member Freed, seconded by Council Member Lease, offered to approve the resolution authorizing negotiations and offers fort acquisition of real property for the Public Safety Building. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None RESOLUTION NO. 2013-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS, AUTHORIZING NEGOTIATIONSAND OFFERS FOR THE ACQUISITION OF REAL PROPERTY FOR THE PUBLIC SAFETY BUILDING AND PROVIDING AN EFFECTIVE DATE No action was taken relative to personnel or conference with City Manager and Staff under Sections 551.074 or 551.087, Texas Government Code. NOTE: City Council continued with the Regular it Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Lease, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED YT CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of March, 2013. APPROVED: William D. Tate Mayor ATTEST: Jodi C. Brown City Secretary 2 CC ITEM #19 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council oft City of Grapevine, Texas met in Regular Session on this the 5th day of March, 2013 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South in Street, with the following members present to-wit: William D. Tate Mayor C. Shane Wilbanks Mayor Pro Tern Sharron Spencer Council Member Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with the following members oft City Staff: Bruno Ru ow City Manager Jennifer Hibbs Assistant City Manager John F. Boyle, Jr. City Attorney Jodi C. Brown City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:39 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Sharron Spencer delivered the Invocation and led the Pledge of Allegiance. IT 1A. CITIZENS COMMENTS, KEVIN HAISLIP Citizens Comments were heard after Item 4. Mr. Kevin islip, 1719 Sagebrush Trail, requested the City Council autograph copies of the published book, Grapevine, Aged to Perfection. ITEM 1. PUBLIC HEARING, PROPOSED AMENDMENTS TO APPENDIX G HISTORIC PRESERVATION, DESIGN REQUIREMENTS FOR RESIDENTIAL STRUCTURES WITHIN THE HISTORIC DISTRICTS Mayor Tate declared the public hearing open. Development Services Director Scott Williams stated at the February 1 workshop Council had requested that a public hearing be held on the proposed amendments to CC ITEM 1 03/05/13 Appendix G Historic Preservation relative i requirements f r residential sr c r s within ist ric districts. Mr. Williams reviewed the composition f the historic district, presented ictur of typical historic district residential rc it r l styles reviewed significant l ns of the proposed r in c that ul require n r cti and/or additions to be compatible wi xi ti . Mayor Tate invited is present to comment r ri r amendments. following r sons addressed comments t the i Council. Anne iel , 517 East Worth Street, appreciated the City recognizing importance of the historic district and the need to r the i rict. Mr. Burl Gilliam, 3311 Marsh with i t ric Preservation Commission guidelines needed to assist the Commission in r r the i t ric district. Mr. Howard Walfield, 1813 r il, is currently renovating a home in the ist ric district and supports r . Mr. Adam Troeger, 326 East Worth, supports the r osed amendments to preserve the historic homes in the istri . Mr. Neal Cooper, 613 East Texas, t is opposition to r o ordinance citing concerns i the xi under roof regulation, n t of the 300 foot radius relative to buii in i s, side yard setback concerns that would potentially create uniform looking homes and unnecessary sec n story regulations. Mr. Cooper requested Council provide consistency when li with ro i in i t ric district, instead of guideline implementation i s whether a property historic overlay or n , and consideration of economic investments in the i t ric district. Mr. Lee Derr, 3521 Barberry Road, u the ro os -ordinance to maintain the historic district's character n lit life. Ms. Carolyn Ernst, 223 Wood Street, nit 101, is concerned over loss of historic homes being replaced it larger, n n® i ric styled homes and recognizes the need for guidelines for future planning development in i t ric district. Ms. Sarah and r. Jason Wright, t Worth Street, spoke about the ll town environment that vi in the i ric district and supports r s amendments.Ms. Kayte Roberts, 208 South Dooley Street, s the amendments to i toric Preservation r i to res the i ric township. Mr. Bob Bintliff, 1 i Street, reviewed the v ns of trying to sell his home in the historic district and requested the ncil consider ect the r i nc on maximum floor area and lot coverage. 2 C ITEM ##1 03/05/13 Mr. Kosse Maykus, 608 Chapel Court, Southlake (under contract for 421 Smith Street) spoke n concerns of architectural control, loss of capital r rc into the area and regulating the maxi u i of structure ii feet. Mr. Maykus stated the square o f the homes built or rnv should in proportion with t lot size. Mr. Bill Powers, 807 East Worth Street, concerned wi the s being built next to his addition and not Il i similar architectural designs. Laura 1 $Worth Street, spoke in support of the historic district and the necessity t r s the istri . Mr. Keith Hamilton, 421 East Texas Street, spoke in opposition of the maximum lot coverage regulations and buil i r h regulations. Mr. To O'Malley, 231 Austin Street, stated concerns o proposed ordinance would have r n of the existing historic homes from r being built, limitations on second story floor area and sideyard setback pI . Two letters of correspondence r submitted. Discussion n u on protecting the homes in the is ric district and preserving the historic district. It was the consensus ouncil that a future workshop be held to discuss the ro oS amendments after receiving tonight's comments. There in no further comments, ouncil Member Spencer offered a motion to close the public hearing. Council Member Freed seconded the tin which prevailed following : Ayes: Tate, it n Spencer, Stewart, Freed, Lease & Coy Nays. None ITEM 2. ORDINANC T I TI -34 TURNS PROHIBITED, WILLIAM D. TATE AVENUE Public Works Director Stan Laster recommended approval of an ordinance n I Grapevine of r in nc Chapter 23 Traffic, Section 23-34 Turns Prohibited, to prohibit I turns from out n William D. Tate v nu into the first driveway north of State i y 114. Council Member Coy, seconded by Council Member Freed, offered a motion to rov the ordinance. do n prevailed by the foIC i vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ORDINANCE 2013-07 ORDINANCE AN F THE CITY I THE CITY GRAPEVINE, T , AMENDING THE GRAPEVINE 3 CC ITEM ##1 03/05/13 ORDINANCES OF I 23 TRAFFIC, SECTION -3 I I ; AUTHORIZING ERECTION I I I REPEALING CONFLICTING ORDINANCES; PROVIDINGA PENALTY FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE LL BE DEEMED COMMITTED DURING EACH DAY ! OFFENSE CONTINUES;OR PROVIDING I ; DECLARING II EFFECTIVE T ITEM 3. DEVELOPER COST PARTICIPATION HERITAGE ADDITION I IMPROVEMENTS Public Works Director Laster recommended rov I of to r Cost Participation Contract with rit Cove, LLC for the construction of n eight inch waterline along Roberts Road at a cost to the City of $47,760.00, approval of i c fund, and authorization for the City Manager to execute the necessary docu ens. Council Member , seconded o cil Member Freed, offered a motion to approve as recommended. of n prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ITEM 4. ENGINEERING I I CONTRACT, MUSTANG ELEVATED STORAGE TANK PUMP STATION Public ors Director Laster recommended approval of n Engineering Services o r with Carollo Engineer, Inc. in on not to x $79,785.00 for engineering design services the n g Elevated Sfor Tank t ion, approval of 1 , contingency fund, and authorization for the City Manager to cute the necessary documents. Council Member Spencer, seconded uncil Member Lease, offered ion to approve as recommended. oion prevailed by the following vote: Ayes: Tate, Wilbanks, r, Stewart, Freed, Lease & Coy Nays: None CONSENT AGENDA The next order of usin s for the City Council to consider was the consent agenda items, which were to need little r no i cussion and were acted upon as one usin s item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from consent en for full discussion. There were none. CC ITEM #19 03/05/13 Item 5. Renew Bid 357-2011 Janitorial Services and Litter Control Annual Contract Parks & Recreation Director recommended approval torn Bid 357-2011 Janitorial Services and Litter Control Annual Contract with Regent Services in an estimated amount of$266,000.00 for various parks and recreation facilities. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: on Item 6. Renew Bid 360-2011 Traffic Pavement Marking Materials Annual Contract Public Works Director recommended approval torn Bid 360-2011 Traffic Pavement Marking Materials Annual Contractwith Centerline Supply, Inc., on an as-needed basis, in an estimated amount of$42,200.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: on Item 7. Renew Bid 362-2011 Traffic Signal Eggigment and Materials Annual Contract Public Works Director recommended approval torn Bid 362-2011 Traffic Signal Equipment and Materials Annual Contract with Consolidated Traffic Controls, Inc. and McCain Inc., on an as-needed basis, in an estimated amount of$45,875.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: on Item 8. Award Bid 399-2013 Outdoor Tennis and Basketball Courts Relplacement at Heritaae Park Parks & Recreation Director recommended approval to award Bid 399-2013 Outdoor Tennis and Basketball Courts Replacement at Heritage Park to Dobbs Tennis Courts, Inc. in the amount of$109,724.00. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: 5 CC ITEM #19 03/05/13 : Tate, Wilbanks, Spencer, Stewart, , Lease & Coy None Item r Informal t r Exhaust Remoyql System Public Works Director recommended approv I to award an informal quote to purchase an exhaust removal system for Fleet Services to Clean Air Concepts in n amount not to exceed 1, . Motion Council Member Stewart, seconded Council Member Coy, to approve as recommended pr it y the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, e & Coy Nays: None Item 10. Resolution Authorize urc of Roof Preventative Maintenance r r Public Works Director recommended approv I of resolution au rizin the rc roof preventative maintenance program from r room g Technologies, Inc. in an amount not to exceed $25,554.26 through an established Inrlcl Agreement with The Cooperative Purchasing Network (T ). Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended pr v it olB in vote: Ayes: Tate, i! n s, Spencer, Stewart, Freed, y Nays: None RESOLUTION 13-24 RESOLUTION OF THE CITY I THE CITY GRAPEVINE, T , AUTHORIZING THE CITY OR THE I TY MANAGER'S DESIGNEE TO PURCHASE SERVICES TI VE MAINTENA PROGRAM THROUGH AN ESTABLISHED INTERLOCAL AGREEMENT AND PROVIDING AN EFFECTIVE T Item 11. - n Area A reents Scott's Landing Marina, Murrell Road Kimball Northwest Highway, Ira Woods/State Highway 26 and Katie's Woods Parks cre tion Director recommended r v I of an Adopt-An-Area Agr n with DHL r Scoff's Landing Marina from n Bass Point to Farris Branch o ; Murrell Road si is for Murrell Covey's Promotions Inc. for Kimball Road from Silvercrest Drive to Lakeridge Drive; r o r Service, Inc. for Northwest Highway fro v e Road to Park Boulevard; Francis it for State Highway t Kimball Road to Mustang Drive; and Hoewa'a Outrigger Canoe Club for Katie's Woods from t ramp to Vineyard View. 6 CC ITEM #19 03/05/13 Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None Item 12. Consideration of Minutes City Secretary recommended approval of the minutes oft February 19, 2013 City Council meetings as published. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None ADJOURNMENT Council Member Lease, seconded by Council Member Coy, offered a motion to adjourn the meeting at 8:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Wilbanks, Spencer, Stewart, Freed, Lease & Coy Nays: None PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 19th day of March, 2013. APPROVED: William D. Tate Mayor ATTEST* Jodi C. Brown City Secretary 7