HomeMy WebLinkAboutItem 22 - Preventative Roof MaintenanceMEMOTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: MAY 21, 2019
SUBJECT: APPROVAL FOR AN ANNUAL CONTRACT FOR A PREVENTATIVE
ROOF MAINTENANCE PROGRAM
RECOMMENDATION: City Council to consider approval for an annual contract for a preventative
roof maintenance program with Tremco/Weatherproofing Technologies,
Inc. for the Facility Services Department.
FUNDING SOURCE: Funds for this purchase are available in the participating departments for
an annual estimated amount of $30,861.
BACKGROUND: This contract will provide a preventative maintenance program to extend
the life of the roofs before a complete replacement is required. A
comprehensive roof program is designed to maximize the life of the roof,
decrease repair expenses, and accurately forecast capital needs for roof
replacements. The preventative maintenance program will include initial
inspection and evaluation to identify maintenance, and repair or
replacement requirements. The program includes a database reporting
system allowing City staff to accurately forecast and budget for current
and future repair and replacement needs.
Purchases will be made in accordance with an existing interlocal
agreement with Omnia Partners, Public Sector, formally National IPA, as
allowed by Texas Local Government Code, Chapter 271 and Texas
Government Code, Chapter 791.This contract is for an initial one-year
period with four, one-year renewals available.
A Request for Proposal was issued by the National Cooperative for
roofing products, services and job -order -contracting services and six
proposals were received. A multiple award contract was established with
Tremco/Weatherproofing Technologies, Inc.
The Facility Services Department and Purchasing staff reviewed the
contract for specification compliance and pricing and determined that the
contract would provide the best service and pricing for meeting the needs
of the City. The City has successfully used this vendor in the past.
Staff recommends approval
CH/LW