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HomeMy WebLinkAboutItem 14 - Minutes ITEM STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Workshop on this the 6th day of April, 2010 at 6:45 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern C. Shane Wilbanks and Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the workshop to order at 6:50 p.m. ITEM 1. DISCUSS ANTI-SMOKING PUBLIC AWARENESS CAMPAIGN Parks & Recreation Director Doug Evans reported that the Parks & Recreation Advisory Board in July 2009 had recommended the City Council consider tobacco free athletic facilities and Botanical Gardens. In July, the Council broadened the ordinance to include athletic facilities, Botanical Gardens, neighborhood parks and regional parks. In October, Council requested the Parks & Recreation Advisory Board review the adopted ordinance for any recommended changes. In November, the Board voted to reiterate its original recommendation for tobacco free athletic facilities (specifically the Oak Grove Softball Complex, Oak Grove Soccer Complex and the Meadowmere Park Soccer Complex) and the Botanical Gardens. Mr. Evans reported there would be a resolution on the next Council agenda for consideration. City Manager Bruno Rumbelow stated staff was researching a community wide anti- smoking campaign. There was no formal action taken by the City Council. ADJOURNMENT 04/06/10 Council Member Coy, seconded by Council Member Stewart, offered a motion to adjourn the workshop at 6:55 p.m. The motion prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays:. None Absent: Wilbanks & Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of April, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Executive Session on this the 6th day of April, 2010 at 7:00 p.m. in the City Council Conference Room, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tern Wilbanks and Council Member Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:00 p.m. ITEM 1. EXECUTIVE SESSION Mayor Tate announced the City Council would conduct a closed session regarding: (A) real property relative to property acquisition on East Hudgins Street pursuant to Section 551.071, Texas Government Code; (B) conference with City Manager and Staff to discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate or expand in the City; with which businesses the City is conducting economic development negotiations under Section 551.087, Texas Government Code. Upon reconvening in open session in the Council Chambers, Mayor Tate asked if there was any action necessary relative to the closed session. City Manager Bruno Rumbelow stated there was no action necessary relative to conference with City Manager and Staff under Section 551.087, Texas Government Code. 04/06/10 Regarding Item (A) real property, City Manager Rumbelow requested authorization for the City Manager to sign the necessary documents to purchase 409 East Hudgins Street in the amount of$90,000.00, owned by Herbert Mitchell and Robert Phillips Mitchell. Council Member Freed, seconded by Council Member Stewart, offered a motion to approve as recommended the purchase of 409 East Hudgins Street. The motion prevailed by the following vote; Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer NOTE: City Council continued with the Regular City Council meeting in open session in the City Council Chambers. ADJOURNMENT Council Member Stewart, seconded by Council Member Lease, offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of April, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 2 STATE OF TEXAS COUNTY OF TARRANT CITY OF GRAPEVINE The City Council of the City of Grapevine, Texas met in Regular Session on this the 6th day of April, 2010 at 7:30 p.m. in the City Council Chambers, Second Floor, 200 South Main Street, with the following members present to-wit: William D. Tate Mayor Roy Stewart Council Member Darlene Freed Council Member Mike Lease Council Member Chris Coy Council Member constituting a quorum, with Mayor Pro Tem Wilbanks and Council Member Sharron Spencer absent, with the following members of the City Staff: Bruno Rumbelow City Manager Jennifer Hibbs Assistant City Manager H. T. Hardy Assistant City Manager John F. Boyle, Jr. City Attorney Linda Huff City Secretary CALL TO ORDER Mayor Tate called the meeting to order at 7:40 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE Council Member Coy delivered the Invocation and led the Pledge of Allegiance. ITEM 1. PROCLAMATION, SUSAN G. KOMEN RACE FOR THE CURE Mayor Tate presented a proclamation to Ms. Jennifer Wersal, Race and Events Manager, declaring April 24, 2010 as Susan G. Komen Tarrant County Race for the Cure "Pink Power" Day. ITEM 2. PROCLAMATION, CHILD ABUSE PREVENTION MONTH Mayor Tate presented a proclamation to Ms. Kim Rocha, Center Coordinator for Alliance For Children, declaring April as Child Abuse Prevention Month. Ms. Rocha expressed her appreciation to the City Council and the City of Grapevine for their support of the Alliance for Children Center. ITEM 3. RECOGNITION, MS. DEBBIE ROBINSON 04/06/10 Mayor Tate commended Ms. Debbie Robinson, former President of the Grapevine Girls Softball Association, for her many years of service and dedication to the association. In recognition of her commitment to the association, he presented a framed banner that was posted at Opening Day of the Oak Grove Ballfield Complex. He expressed the City's gratitude for her support of recreation opportunities for girls in the Grapevine area. Ms. Robinson expressed her appreciation to the City Council and the City for their support of the Girls Softball Association and the opportunities that were presented to girls to achieve College scholarships through select softball teams. ITEM 4. PRESENTATION BEST PARK DESIGN OF THE YEAR AWARD Ms. Julie Adkins, of the Texas Recreation & Park Society, presented Mayor Tate with an award for the Best Park Design of the Year for the Oak Grove Ballfield Complex. Mr. Mike Richmond, Chairman of the Grapevine Baseball and Softball Association, expressed his appreciation to the City of Grapevine for providing the excellent ballfield complex. ITEM 5. PRESENTATION MS. SELMA STOCKSTILL NORTHGATE CONSTRUCTORS Ms. Selma Stockstill, representing NorthGate Constructors, briefed the City Council regarding coordination efforts with City festivals and other events to keep traffic flowing in the community. She expressed appreciation to City Staff and other entities for their efforts and commitment to working together. She noted there would not be any lane closures around holidays and City events. Also, their website would be updated daily and signage will assist in keeping everyone updated on any closures. ITEM 6. PRESENTATION MR. RAH'SEEM JONES NORTHGATE CONSTRUCTORS Mr. Rah'seem Jones, representing NorthGate Constructors, reviewed the demolition, lane closures and detours associated with the Main Street Bridge replacement through a power point presentation. He noted that the bridge would be closed every evening at 8 p.m. and reopen at approximately 6 a.m. each morning. He stated the reconstruction process would be in five phases and would take approximately 15 months to complete the bridge. ITEM 7. PRESENTATION, FISCAL YEAR 2009 AUDIT Administrative Services Director John McGrane introduced Mr. Todd Pruitt, Partner in Charge of Patillo, Brown & Hill, who presented their audit of the City's 2009 financial statements in compliance with the requirements of the City Charter,Article 3, Section 3.14. Mr. Pruitt reported the opinion letter states that the financial statements of the City of Grapevine present fairly the financial position of the City. The opinion rendered is an 2 04/06/10 "unqualified opinion" meaning that there were no material exceptions found to the fairness criteria under which the records were analyzed. The management letter noted some recommendations relative to the procedures in selected departments and those recommendations are being monitored by the related departments. The audit also includes an audit of the Tax Increment Financing Districts (TIF's 1 and 2) and a single audit of all Federal Grant Awards,which were also free of material exceptions. There was no formal action required by the City Council. ITEM 8. AMENDMENT NO. 2, ENGINEERING SERVICES CONTRACT, RENEW GRAPEVINE WASTEWATER TREATMENT PLANT PERMIT Deputy Director of Public Works Stan Laster recommended approval of Amendment No. 2 to the Engineering Services Contract with Freese and Nichols, Inc. in the amount of $47,553.37 for continued professional services in the preparation of the City's application for renewal of the Grapevine Wastewater Treatment Plant permit. The City's current permit expired in 2006 and has been in the process of renewal since that time. The TCEQ issued a draft permit with significantly more restrictive effluent limits than the previous permit. This amendment includes analyzing and summarizing the data collected in 2008 and 2009 and evaluating the TCEQ water quality model to identify model parameters that can be revised and potentially result in the City maintaining its current effluent limits. Motion by Council Member Stewart, seconded by Council Member Coy, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer ITEM 9. AWARD HILTON FORCE MAIN REALIGNMENT CONTRACT, BASE BID PLUS ALTERNATE NO.1 Deputy Director of Public Works Laster recommended approval of the Hilton Force Main Realignment Contract, Base Bid plus Alternate No. 1 in the amount of $480,912.00 to CPS-Concrete Paver Systems. The re-route of the line from the lift station to Bass Pro Drive utilizing street right-of-way will limit its route's impact on future developable property in the area. The reroute will improve the City's ability to identify problems with the line and access them. Motion by Council Member Freed, seconded by Council Member Lease, to approve as recommended prevailed by the following vote: 3 04/06/10 Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer CONSENT AGENDA The next order of business for the City Council to consider was the consent agenda items, which were deemed to need little or no discussion and were acted upon as one business item. Mayor Tate asked if there was any member of the audience or the City Council who wished to remove an item from the consent agenda for full discussion. There were none. Item 10. Authorize Incentive Agreement, TIF#1 Economic Development Funds Grapevine Mills City Manager recommended approval of a $1.0 million incentive agreement as requested by Grapevine Mills from the TIF#1 Economic Development funds to renovatelim prove their aging infrastructure (i.e. parking lots improvements, landscaping, lighting, sidewalk, interior demolition and signage improvements.) Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer Item 11. Resolution Amending Resolution No. 2010-07, Authorize Joint Election Agreement City Secretary recommended approval of amending Resolution No. 2010-07 authorizing a joint election agreement with Tarrant County to provide election services for the May 8, 2010 City Officer Election. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer RESOLUTION NO. 2010-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE,TEXAS AMENDING RESOLUTION NO.2010-07 CALLING THE 2010 CITY OFFICER ELECTION TO BE HELD ON MAY 8, 2010 JOINT WITH TARRANT COUNTY; TAKING ALL OTHER NECESSARY ACTIONS; PROVIDING SPECIFIC 4 04/06/10 INSTRUCTIONS FOR THE CONDUCTING OF SAID ELECTION; REPEALING INCONSISTENT RESOLUTIONS AND PROVIDING AN EFFECTIVE DATE Item 12. Ordinance, Amend_-Chapter 4 Alcoholic Beverages Fee Schedule City Secretary recommended approval of an ordinance amending the Grapevine Code of Ordinances, Chapter 4 Alcoholic Beverages Fee Schedule to follow State law regarding local fee collection for each permit issued for premises located within the City. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer ORDINANCE NO. 2010-12 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS AMENDING THE GRAPEVINE CODE OF ORDINANCES, CHAPTER 4,ALCOHOLIC BEVERAGES, SECTION 4-7, FEES-SCHEDULE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND .DOLLARS {$2,000.00} AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED UPON EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; DECLARING AN EMERGENCY AND PROVIDING AN EFFECTIVE DATE Item 13. Adopt-An-Area Agreements, Pathways Unitarian Universalist Church and Grapevine Heritage Lions Club Parks & Recreation Advisory Board and Parks& Recreation Director recommend approval of Adopt-An-Area agreements with Pathways Unitarian Universalist Church for Mustang Drive from the service road on William D. Tate Avenue to Main Street and with the Grapevine Heritage Lions Club for Ira E. Woods/Hudgins Street from Dallas Road to Dooley Street. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer Item 14. Renew Micro-Surfacing and Slurry Seal Services Annual Contract 5 04/06/10 Public Works Director recommended renewal of Micro-Surfacing and Slurry Seal Services Annual Contract through an interlocal agreement and established contract with the City of Euless. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer Item 15. Authorize Purchase, Laser Weapon Lights Police Chief recommended approval forthe purchase of Laser Weapon Lights from RSR Group, Inc. in the total amount of$18,528.80. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer Item 16. Renew Various Horticultural Chemicals Annual Contract Parks & Recreation Director recommended approval of the renewal of the Various Horticultural Chemicals Annual Contract to Helena Chemical Company; BW I Companies, Inc.; Lesco/John Deere Landscapes; Estes Inc.; Justin Seed Co. Inc.; Innovative Turf Supply, and Red River Specialties. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer Item 17. Consideration of Minutes City Secretary recommended approval of the minutes of the March 12 and 16, 2010 City Council meetings as published. Motion by Council Member Lease, seconded by Council Member Freed, to approve as recommended prevailed by the following vote: 6 04/06/10 Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer ADJOURNMENT Council Member Stewart, seconded by Council Member Lease,offered a motion to adjourn the meeting at 8:25 p.m. The motion prevailed by the following vote: Ayes: Tate, Stewart, Freed, Lease & Coy Nays: None Absent: Wilbanks & Spencer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF GRAPEVINE, TEXAS on this the 20th day of April, 2010. APPROVED: William D. Tate Mayor ATTEST: Linda Huff City Secretary 7