HomeMy WebLinkAboutItem 04 - Janitorial Services Contract ITEM
MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER ,fi�
MEETING DATE: JANUARY 5, 2010
SUBJECT: APPROVAL FOR RENEWAL OF PURCHASE JANITORIAL
SERVICES CONTRACT
RECOMMENDATION:
City Council to consider approval to renew a Janitorial Services Contract with Regent
Services for a total annual amount not to exceed $209,281.84.
FUNDING SOURCE:
Funds are available in account 100-44540-118-2 Building Services/Maintenance/
Professional Services.
BACKGROUND:
This contract will be established under an existing interlocal agreement with the City of
Coppell as allowed by Texas Local Government Code, Section 271.102. Bids were
taken by the City of Coppell and a contract was awarded to Regent Services under bid
Q-0407-01 on April 10, 2007. The contract was renewed for another year with the City of
Coppell starting June 1, 2009 and ending on ,tune 1, 2010.
Council approved award of this contract through an interlocal agreement with the City of
Coppell on November 17, 2008 enabling the City to save money from the previous
contract as well as increase the quality of services performed.
The City currently has 193,108 square feet to cover for janitorial services. The price
under the Coppell contract will be $1.081S.F. making the total cost $209,281.84.
According to the National Building Service Contractors Association, the average cost per
square foot for janitorial service contracts is $1.441S.F. A breakdown of the current and
recommended costs for each facility is attached for review.
Regent Services, which is a local Grapevine company, has performed these services in
the last year with satisfactory results and has agreed to renew the contract for another
year with no increase in pricing.
Staff recommends renewing a contract with Regent Services for janitorial services at a
total annual cost of$209,281.84.
December 29,2009(3:54PM)
02/19/2005 03:56 . 8174900.021 DAVID PAGE 02/02
e ent
rvices
Dear Ch y, December I8,2009
This letter is to notify Gary Roscher that Regent Services would like to renew the
contract with the City of Grapevine. At this time Regmt Se-Mces does not wish to mske
any adjustaenta to the current pricing schcxlule and will maintain all current pricing
through the next annual contrail. Please create die annual contract and forward to my
attenfion.
'Ma-nk you far you business and please let me know if you have any questions
Sincerely,
Cl�mney lt. It
Director of Operations
(917) 789-0425
Regent Services•307 1✓Noilhwaq I-Tighway Oraprvinc.TX 76051 -ph'817.424.5600-flax 817.424.5625
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C V i i
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a
Dale Milner
Regent services
307 E.Northwest Hwy.
Grapevine,TX 76051
Re:Bid 0-0407-01 Cleaning and Related Services
Dear Mr.Milner,
Request for Bid CI-0407-01 Cleaning and Related Services dosed Tuesday,April
10,2007 at 10:00 A.M. The bids have been reviewed and the bid was awarded
to Regent Services in the amount of$121.244.04 for a one-year period beginning
June 1,2007. We have received and reviewed the price increases,and would
like to extend the contract for an additionai year beginning June 1,2009 and
ending,tune 1,2010.
Please sign and return one copy of this letter Indicating your acknowledgement of
the terms and conditions of the alorementloned Contract and your acceptance of
such. If you have any questions andlor concerns,please feel free to contact me
Sincerely,
Christa Christian
Purchasing Technician
P ype Name Title
Signature Date
7.56 PARKWAY * P.O.6OX 9479 * COPPVLL TX 76OT9 'k T9L 9727462 0022 * PAX 972 1506 8673