HomeMy WebLinkAboutItem 05 - Open Space Master Plan MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: BRUNO RUMBELOW, CITY MANAGER
MEETING DATE: SEPTEMBER 7, 2010
SUBJECT: CONSIDER APPROVAL OF A PROFESSIONAL SERVICES
AGREEMENT WITH PROS CONSULTING FOR THE UPDATE
OF THE OPEN SPACE MASTER PLAN
RECOMMENDATION:
Staff recommends the City Council approve an agreement with Pros Consulting in the
amount of$39,690 for professional services in the preparation of an Open Space Master
Plan for the Parks & Recreation Department. Below is a breakdown of the professional
services to be provided by Pros Consulting. Also, attached is the proposal from Pros
Consulting which details the services they will provide to the City of Grapevine.
Task 1 — Supply Analysis $9,000
• Kick-off meeting
• Parks & Recreation Facilities History and Assessment
• Recreation Program Assessment
Task 2 — PopulationlDemographic Analysis 2,295
• Demographic & trends analysis
Task 3 — Stand ards/Classification_Analysis 4,920
• Parks Classifications and Facility Standards
• Service Area Analysis/Equity Mapping
Task 4 — Demand Analysis 8,205
• Focus Group Interviews
• Public Forums
• Demand/Accessibility Analysis
• Prioritized Facility and Program Needs Assessment
Task 5 —Agency Action Plan 15,270
• Capital Improvement Plan
• Funding and Revenue Strategies
• Operational and Maintenance Review
• Develop Vision, Mission and Goals/Objectives
• Implementation Plan Development
• Draft Report, City Briefings and Final Plan Preparation and Production
August 11,2010 (8:59AM)
FUNDING SOURCE:
Funds are available in Professional Services account 100-44540-312-1. A total of
$50,000 was budgeted to update the Open Space Master Plan.
BACKGROUND:
Requests for proposals for the update of the Parks, Recreation and Open Space Master
Plan were sent to nine consulting firms and four of the firms responded with proposals.
An interview team consisting of one staff member from Administrative Services, City
Manager's office, Convention & Visitors Bureau, Development Services, Fire
Department, Public Works and Parks & Recreation interviewed the four consulting firms
that submitted proposals.
The interview team evaluated consultants on experience in preparing master plans,
understanding of the project, familiarity with federal, state and local regulations and
professional reputation. At the end of the interviews, the interview panel discussed the
strengths and weaknesses of each of the consulting firms and then did a secret ballot
ranking the firms, ranking them from one being the top firm to four being the bottom firm.
Six of the seven members of the Interview Team ranked Pros Consulting as the top firm
and one member ranked Pros Consulting as second.
The City Council approved an update to the Open Space Master Plan on July 6, 1999.
In order to be eligible for grants for parkland acquisition and development of parks and
recreation facilities, the Texas Parks & Wildlife Department requires that a master plan
be no older than 10 years. Several of the key elements in this open space master plan
update is getting feedback from residents on the lake parks, expansion of the
Community Activities Center and a plan for the 30+ acre Wall-Farrar Park that was
donated to the city in April of 2005.
DE
September 2,2010(9:24AM)
Master Plan for
City of Grapevine Parks,Recreation &Open Space Services
Approach to Completion of the Scope of Work
Objective
The City of Grapevine wishes to complete the development of a Parks, Recreation and Open Space
Master Plan. The Master Plan will include recommendations for the planning and development of
existing parks and recreation facilities as well as proposed facilities based upon citizen input through a
needs assessment, focus groups, and public meetings. The Master Plan will be designed to create a
balanced and comprehensive strategy that will allow the City to meet the Parks, Recreation and Open
Space needs of the City residents.
The purpose of the Master Plan is to:
• Provide the framework for orderly and consistent
planning and development of exiting parkland,
including parkland adjacent to Lake Grapevine
• Provide the framework for orderly and consistent
planning and development related to the expansion
of the Community Activities Center,
• Provide detailed research facts concerning the
community and the role of parks and recreation in
the community
• Establish priorities and statements of direction
based on researched and documented facts, a v € #
community based needs analysis,focus groups, and
-
public meetings
• Review existing parks and recreation services
provided to the citizens and make recommendation
on future services based upon the needs analysis,
other forms of citizen input and trends in parks and
recreation .
• Assist parks and recreation staff in developing a
mission and vision statements and establish and � �
prioritize goals and objectives
Meaningful Local Participation
Our consulting team has years of experience working in communities all over the United States, both
rural and urban, completing successful planning projects for our clients. We always believe it is critical
to involve the public and local stakeholders in the planning process who have significant knowledge of
the dynamic blend of community needs, demographic trends, historical challenges, design standards
and distinct local conditions that make the City of Grapevine unique. We also recognize that meaningful
local participation is critical to gaining a full understanding of the project context and the goals,
objectives and priorities of City elected officials,staff,and the needs of stakeholders and the public.
Central to our project approach is providing a high level of responsiveness to City staff and maintaining
accessibility throughout the project lifespan. Our Project Manager, Leon Younger,will serve as a single-
point-of-contact for City staff. As the single-point-of-contact, Leon will be able respond quickly and
effectively to City staff and coordinate with the project team as needed to ensure a timely and effectual
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response. With the overall leadership of Leon Younger and Damon Cobb, our team will work hard to
effectively serve as an extension of the City's project staff.
As a testament to how seriously we take the value of local participation in this project, you will note the
substantial public input in our proposed project approach that is a vital component to our process.
Public involvement in a project should ultimately be an educational experience for both the project
staff, as well as the public. Our approach will allow us to constructively address conflicting ideas or
values held by the public without endangering the integrity of the process or the final product.
The PROS Team has conducted over
1,500 public meetings over the last 15
years in association with the planning
and consulting work we completed for
our clients. Our experience has taught
us that each community is unique, but
ultimately is seeking fulfillment that
their priorities and concerns are heard
and relevantly reflected in the public
process. PROS Team members excel
at making sure the public feels that
the input process is meaningful and
genuine, and that the input received is
the backbone of our final deliverables.
Strategies
• Engage the local community leadership and stakeholder groups in meaningful public input
opportunities in order to identify the vision and needs of the plan.
• Research and analyze current parks and land conditions in the City, including a review of
complimentary sites and services.
• Identify reliable opportunities to enhance and leverage the financial resources of the City of
Grapevine Parks and Recreation Department.
• Identify the opportunities to position the City of Grapevine as a leader in both financial and
environmental sustainability in the provision of public services and facilities.
• Coordinate the development of recommendations from multiple areas of research and analysis,
community input and priorities, industry best practices,and sustainability principles.
• Preserve and enhance the value of being a resident, business owner,and/or visitor to the City of
Grapevine.
Desired Outcomes
The desired outcomes of the City of Grapevine that the PROS Team anticipates for this project include,
but are not limited to the following critical issues:
• Sustainably grow the best practices and quality of services of the City of Grapevine Parks and
Recreation Department
• Serve the needs of existing and new residents
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Master Plan for
City of Grapevine Parks, Recreation&Open Space Services
• Tie together all of the quality of life attributes that make Grapevine what it is today
• Position the City to qualify for enhanced partnerships and funding opportunities with
organizations and entities in both the public and private sectors
Project Approach
The foundation of the PROS Team approach is a comprehensive public participation process. It is very
important to not only to engage those who are always participating in the planning process but also
those who do not. We will identify opportunities that engage people through a variety of community
input process described below. Also, it is not just the participation by the public in key leadership
meetings, focus group meetings, public forums and citizen surveys, but also how the information
received from these community input processes is applied to the overall planning process to articulate
accurately the true unmet needs, address key issues and provide the greatest recommendations, and
strategies to move the Department forward for optimum results as it applies to park, recreation and
open space in the city.
The PROS Team proposes to utilize its Community Values ModelT" as the foundation of the Parks and
Recreation Master Plan. The Community Values ModelTM is an innovative process approach to gather
comprehensive public input and insight from key community leaders, stakeholders, general public and
users to define the overall guiding principles and values of the community related to the delivery of
parks, recreation facilities and program services in Grapevine. The Community Values ModelTM is then
used as the basis for developing or reaffirming the vision, mission and community values-strategic
objectives. The strategic objectives address six unique areas of parks and recreation planning including:
•Principles of •Land&Open •Levels of Service •Funding •Public/Public •Design/Align
community Space Delivery mechanisms to •Public/Notfor organization to
•Mandatory •Facilities •Core services support Profit supportvision
elements for .Programs •Role in delivery vs. operations and •Public/Private and values of
facilities, •Maintenance other service capital community
programs& providers
services
PROS Consulting, LLC proposes this comprehensive planning approach to address these requirements in
the City of Grapevine and will deliver a living document,which will provide guidance for both short-term
and long-term goals in a financially sustainable and achievable manner. In addition, PROS will use a
series of technical assessment processes in measuring the parks and recreation system in Grapevine, as
well as assess the operational management of policies, procedures, parks related facilities, programs
and services against best practices of similar services across the United States.
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City of Grapevine Parks,Recreation &Open Space Services
Parks, Recreation & Open Space Master Plan Scope
The foundation of this project will be based in community and stakeholder input. We will utilize
contacts and relationships of the City and other officials to identify stakeholders, gather input and
disseminate information to help gain consensus on key strategies. This process has to be broad,
gathering both qualitative and quantitative information from which strategies will be developed. PROS
will utilize innovative and cost effective methods to maximize the public participation in the.
development of the Master Plan in Grapevine. Specific tasks include:
A.Supply Analysis
A. Kick-off Meeting - A kick-off meeting should be attended by the key City staff and PROS Team
members to confirm project goals, objectives, and expectations that will help guide actions and
decisions of the PROS team. Detailed steps of this task include:
• Confirmation—The project goals,objectives,scope, and schedule will be confirmed.
• Outcome Expectations—Discuss expectations of the completed project.
• Communications — Confirmation on lines of communication, points of contact, level of
involvement by City staff and local leaders, and other related project management details.
Also, protocols and procedures for scheduling meetings-should be agreed to.
• Data Collection — The Project Team will collect, log, and review key data and information to
facilitate a thorough understanding of the project background.
• Progress Status Reports—The PROS Team will develop status reports to the City on a monthly
basis. More importantly,we will be in close and constant contact with your designated project
coordinator throughout the performance of the project.
• Prepare database of stakeholders — The PROS Team will work with the City who will gather
contact information from a variety of sources within the City. This information will be used in
the key leadership/focus group interview portion of the Master Plan.
• The City along with PROS will be developing a history of each park to be included in the Master
Plan. The history will provide a pictorial assessment as well as the history of each park which
will be included in the final Master Plan Document
B. Parks and Recreation Facilities History and
Assessment--The PROS Team will provide an
electronic form for City staff to use in
completing acreage and facility inventory of
park property and facility/amenity inventory
in Grapevine. The PROS Team will collect the
park and facility inventory in GIS format from
the City which will be used to create a base `
map and a database. A park and facility tour
will be performed with City staff, Operations '
and Maintenance staff, and Programming
staff to confirm and modify any additional
information to the inventory form, as well as <�
perform a Supply Analysis to identify existing
and potential parks and recreation resources, and facilities provided across the community. During
this tour,general observation of park and recreation facilities will include:
• Photographs along with text to illustrate key environmental features
• General state and condition of parks
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Master Plan for
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• Compatibility with neighborhoods
• Compatibility of amenities offered through the City
• Aesthetics/Design
+ Safety/security
• Public Access
• Connectivity to the surrounding neighborhoods through non-motorized travel
• Program capacity and compatibility with users
• Partnership opportunities
• Revenue generation opportunities
• Inventory existing miles of trails locations and destinations
* Document the history of the acquisition of parkland and development of parks and recreation
facilities
The findings from this review will be documented in a prepared data collection form. Analysis will
be performed.from this review, and incorporated into an Assessment Summary Report.
C. Recreation Program Assessment — Recreation programs
and special events are the backbone of park and
recreation agencies. This assessment will review how
f
well the City aligns itself with community needs in the
city. The goal of this process is to provide recreation u
program enhancements that result in successful and
s,
innovative recreation program offerings in the City of
Grapevine. PROS will provide insight into recreation
program trends from agencies all around the country
who provide services. The process includes analysis of:
• Age segment distribution
• Lifecycle analysis
• Core program analysis and development in Grapevine
• Market position and marketing analysis
• Review of program development process
• Backstage support,or service systems and agency support needed to deliver excellent services
• Program trend analysis
The analysis is based on a PROS Program Positioning Model,or 3PM,which includes significant input
from staff in the development of recommendations. 3PM includes a template of information that
determines core programs,similar provider reviews,analysis of customer feedback mechanisms and
more. Ultimately,the outcome of the process will be the creation of a dynamic recreation program
plan for the City of Grapevine that results in increased registration, drives customer retention and
loyalty, improves customer satisfaction, and increases revenues. Additionally, it will help focus staff
efforts in core program areas and create excellence in those programs deemed most important by
program participants.
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Master Plan for
City of Grapevine Parks,Recreation &Open Space Services
13. Population/Demographic Analysis
A. Demographic & Trends Analysis —PROS will assess the population and demographics changes
occurring in Grapevine to determine the population characteristics of the citizens of the community.
PROS will utilize the City's projections and Estimated Swim Market Size and Share
supplement with census tract demographic data for Total Participants(1 Day ormore)
obtained from Environmental Systems Research National Mesquite Mesquite
Participation Total Estimated
Institute, Inc. (ESRI), the largest research and Age Rate(2000) Population Market Size
development organization dedicated to 6-11 72.4% 13,376 9,684
12-17 59.2% 12,878 7,624
Geographical Information Systems (GIS) and 18-24 41.8% 11,318 4,731
specializing in population projections and market 25-34 42.0% 18,992 7,977
trends; for comparison purposes data will also 35-44 34.6% 24,063 8,326
p p p 45-54 24.4% 15,039 3,670
obtained from the U.S.Census Bureau. This analysis 55-64 21.6% 8,794 1,900
will provide an understanding of the demographic 65+ 12.9% 8,591 1,106
environment for the following reasons: Total Market Size 45,019
• To understand the market areas served by the Average No.Participation Days Per Year 29.9
park and recreation system and distinguish Total Participation Days 1,346,057
customer groups. 2003 Total Attendance(Mesquite Pools) 61,861
• To determine changes occurring in the City and Annual Market Share 4.61
SDurce:Amefican Sport Data&2000 U.S.Census
assist in making proactive decisions to
accommodate those shifts.
• Provide the basis for Equity Mapping and Service Area Analysis
The City's demographic analysis will be based on US 2000 Census information, 2009 updated
projections, and 5 (2014)and 10 (2019)year projections. The following demographic characteristics
will be included:
• Population density
• Age Distribution
• Households
• Gender
• Ethnicity
• Household Income
This data will be mapped in GIS to produce density maps to support other tasks including the needs
assessment and equity mapping.
From the demographic base data, sports, recreation, and outdoor trends are applied to the local
populace to assist in determining the potential participation base within the community. For the
sports and recreation trends, PROS utilizes the American Sports Data, Inc. Superstudy of Sports
Participation (ASD). ASD has been an unequaled leader in sports and fitness participation trends for
over two decades;the Superstudy is based on a national consumer mail survey of 30,000 adults and
children,comparing changes in participation during the past one(1),five (5),seven (7), and eighteen
(18)years. Outdoor recreation trends are based on the Outdoor Industry Association findings from
2007. PROS will make recommendations for future programs and service changes to meet the
demographic changes of the community.
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C.Standards/Classification,analysis
A. Park Classifications and Facility Standards —The PROS Team will work with the City to review and
confirm, modify or add to existing park classifications, and preferred facility standards for all park
sites,trails, open space amenities and indoor and outdoor facilities in the city. These classifications
will consider size, population served, length of stay, and amenity types/services. Facility standards
include level of service standards and the population served per recreational facilities and park
amenities. Any new or modified classification or standard will be approved as required. These are
based on regional, statewide or nationally accepted parks and recreation standards, as well as the
PROS Team's national experience and comparison with peer/survey cities.
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Master Plan for
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S. Service Area Analysis/Equity Mapping—PROS will utilize GIS to perform equity mapping to identify
service area analysis for specific facilities and programs. This includes mapping by classification and
major amenities by facility standards as applied to population density and geographic areas. A
service area is defined as a circular
area around a park or amenity whose 1�
radius encompasses the population
associated with the appropriate facility = W
iGommiei4y parks e+vice Area 9AaP, City of Waderson.Nevada.
standard for each park classification � �..�' fZ75iAF fwIMLR k I Pa*sandR"Matum
Plan
and amenity. Using the facility Master
standards and service areas provided
by PROS Team for park and major
facility type(amenity), a series of maps
will be prepared based on the City's
choice. Major parks and facilities to be
mapped could include:
• Neighborhood Parks
• Community Parks
• Soccer Fields
• Football Fields
• Baseball Fields
• Softball Fields ,_
• Basketball Courts
• Tennis Courts �m
• Trails r: f.
• Playgrounds ,k
• Picnic Pavilions
• Aquatics/Pools
• Recreation/Community Centers
This mapping identifies gaps and overlaps in service area. It is assumed that the City will provide
base GIS information including inventory and general location of park sites and amenities. The PROS
Team will provide maps in digital format(ARCGIS and Adobe Acrobat PDF format) and hard copy.
D. Demand Analysis
A. Focus Group Interviews—The PROS Team will perform focus groups in the Grapevine community to
evaluate their vision for the parks and recreation in the City of Grapevine. Six (6) focus group
meetings will be held over a one day period. During these interviews/focus groups,the PROS Team
will gain an understanding of the community values, as well as determining the priority for
recreatiorr facilities and programming, parks, trails and open space development in the City. The
following list of potential key leader and focus group participants will be used to select the final list
in conjunction with the City:
• Elected Officials
• Key Economic Business Leaders
• Grapevine Park Board
• Neighborhood Groups
• Key Partners Organizations
• Users and non-users of the parks and recreation facilities in the City of Grapevine
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Master Plan for
City of Grapevine Parks,Recreation&Open Space Services
• City Staff
• Sports Groups
• School Officials
• Trail Users
• Campground Users
B. Public Forums— Public forums will serve to present information and gather feedback from citizens
at large. It is important to have an initial meeting early in the process and a follow-up meeting
during the final plan development process. It will be important to get maximum media exposure to
inform citizens of the purpose and importance of the meetings and clearly note time and locations.
We propose to conduct a total of two (2) public forums: one (1) initial public forum to introduce the
project and project goals, gain input for the community's vision and core values for the City
Grapevine Parks and Recreation facilities and one (1) follow-up meeting conducted during the final
briefings component of the City of Grapevine Master Plan Update. The purpose for these meetings
will be to ensure opportunities for the general public to discuss their options and perceptions
surrounding the parks and recreation system in Grapevine. The forums will also afford the
opportunity to discuss priorities of the community relating to parks, services, indoor and outdoor
recreation facilities,trails,and open space.
An agenda will be provided to participants that maintains the focus and purpose of the meetings
and ensures coverage of all issues. The PROS Team will work to manage expectations and direct the
sessions toward open and constructive input. Agenda items will include the process, vision, goals
and objectives, timelines, and issues identified by the focus groups. Comment sheets will be
provided for all attending the meeting. All comments and minutes from the meetings will be
documented and incorporated into the Master Plan.
C. Demand/Accessibility Analysis — Cost `§9 "
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matrix drive time mapping is a
proprietary tool of PROS Consulting that
analyzes the relationship between
various locations and the consumer
market. PROS' modified market
simulation process was derived from the
GIS process created for •
warehouse/distribution/retail �� �,•F
relationship analysis. This data will
graphically depict potential usage
patterns based on normalized drive time V _ e
standards (10, 20 and 30 minutes) via
ArcGIS mapping tools.
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Master Plan for
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D. Prioritized Facility and Program Needs
Assessment — The PROS Team will Facility l Amenity Priority Rankings
by Race
synthesize the findings from the Overall Ranking: Ranking: Ranking: Ranking_
community input, survey results, Rankin Hispanic Black Asian white
Walki and biking trails
standards, demographics and trends Small Neighborhood Parks
analysis, ark and facility ssessment IndoorPools/Agmfl Facilities
y � p y � Indoor Pools lA vatic Facilities
recreation services assessment and the Nature Trails 13 13
Shelters and Picnic Areas s 13
equity mapping into a quantified priority Indad RunniBg I Walking Tracks 14
CXAdoor Pools facilit and program needs analysis. This Irdoor(G ys 17
ii 15
priority listing will be compared against =community parks and regional
arks is 13
gaps or surplus in recreation services, Playground E i ent 11 15 i6
Communi Gardens 12 1S 12
parks, facilities and amenities. This will Pocket Parks 13 16 15 14
list and prioritize facility, infrastructure, NatureIEnwonmentalCenter 14 1a 11 11
Indoor Community Centers 15 11 18
amenities, and program needs for the Outdoor Amphitheater is 19 16 16 12
Of-leash dog pafk 17 20 20 a
parks and recreation system and provide Outdoor Tennis Courts 1 18 18 12 19
guidance for the Capital Improvement Outdoor 19 18 17 19
Yovth Soccer Field, 20 12
Plan. The analysis will include probable Golf Courses I N%dng Ranges 18 17
Outdoors lash P"s 17 19 20
future parks in the City of Grapevine, Skate Parks
recreation facilities, open spaces and trail 1,r"o11 ball courts
Adult Soccer Fields 20
needs based on community input, as well Youth Baseball Felds
Youth soRbail fields
as state and national user figures and Adult Softball Fields
trends. The Team will conduct a work YoatballandRu Fields i
E m uestrisfrian Trails �
session with staff to review the findings
and make revisions as necessary.
E.Agency Action Plan
The Master Plan will be framed and prepared through a series of workshops with Department staff. The
overall vision and mission statements will be affirmed or modified,and direction for the Department will
be established along with individual action strategies that were identified from all the research work
completed. Key recommendations and tactics that support each action strategy to its fullest outcome
will be outlined in a strategy matrix with priorities, timelines, measurement, and teams within the
Department/City or external partners to focus on during the next 10 years. Specific tasks include:
A. Capital Improvement Plan — The culmination of these tasks will result in a prioritized park and
recreation improvements plan providing guidelines for the City of Grapevine for investing and
developing parks and facilities in the City. This capital improvement plan will reflect community
needs identified in the public input process, household survey, demographics, prioritized facility and
program needs analysis, a.nd physical analysis. The plan will also take into account environmental
stewardship and operational sustainability in developing options and cost estimates. The plan will
present budgetary capital costs, priorities, and funding strategies including partnership and revenue
generation opportunities for capital and operational funding for a 10-year period.
B. Funding and Revenue Strategies—Funding strategies will be developed based in part to our review
and analysis of the facilities as well as the national experience brought by the PROS Team. The PROS
Team has identified over 130 funding options that can be applied to the Master Plan based on the
community values. The funding strategies to be evaluated for recommendations will include at a
minimum:
+ Fees and charges options and recommendations
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Master Plan for
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• Endowments/Ion-profits opportunities for supporting operational and capital costs
• Sponsorships to support programs, events, and facilities
• Partnerships with public/public partners, public/not-far-profit partners and public/private
partnerships
• Dedicated funding sources to support land acquisition and capital improvements
• Development agreements to support park acquisition, open space and park and facility
development
• Earned Income options to support operational costs
• Land or facility leases to support operational and capital costs
• Identify grant opportunities and resources to construct parks and facilities identified in the
Master Plan including suggested timelines
C. Operational and Maintenance Review - The PROS Team will perform an analysis of the current
practices of the City to evaluate its operational situation. This analysis will identify future City
organization and staffing needs, improved operational efficiencies, policy development, process
improvements, system and technology improvements, and marketing/communication
opportunities.This task will include recommendations in a.comprehensive manner. This will include
data collection, analysis and on-site observations of key organizational components in the following
areas:
Oaklan CoUpty Parks&Recreaflan Commission Ofganizaeional Str€icWre
• Inventory of services �0 v
• Maintenance and Operating Standards -- - M
• Organizational Design and Staffing I W -
• Customer service ,
• Staffing levels
• Field equipment/resources
• Service contracts
• Workload requirements •« � a r .
• Procedures manuals
• Existing policy and proceduresR" °" j
—
managementu ��'
• Performance measures and indicators
• Information systems and technology
• Marketing and communications
• Identify and expand partnerships/volunteer support for facilities and services
• Review and suggest new rules and regulations related to parks
D. Develop Vision, Mission and Goals/Objectives -The supporting vision and mission statements will
be affirmed or developed with senior Department staff in a work session and supported and
approved by City Council. Following this effort,goals/objectives and policies will be established and
prioritized. A status briefing will be presented to gain input and consensus on direction.The Action
Strategy Matrix will serve as the detailed action plan and implementation tool with goals,
objectives, strategies, actions, priorities/timelines, and teams to perform the work. This will be
reviewed with Department staff in a work session and presented to City Council in a work session.
The history of the parks will be incorporated into the final Master Plan.
E. Implementation Plan Development - Upon consensus of all technical work, the remaining action
plan will be completed with supporting strategies, actions, responsibilities, and priorities/timelines
and cost estimates. This will be reviewed with senior Department staff in a half-day workshop and
pros�9.1
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consulting
Master Plan for
City of Grapevine Parks, Recreation&Open Space Services
presented to City Council for their approval. The PROS Team will propose a prioritization schedule
and methodology used on successful master plans across the United States from their work.
F. Draft Report, City Briefings, and Final Master Plan Preparation— The PROS Team will prepare a
draft Master Plan for the City with strategies taking into account all analysis performed and consider
the fiscal and operational impacts to the Department/City.
Once the draft Master Plan is approved, the PROS Team will prepare a final summary report and
present to the City and Staff. The final plan will be prepared with a Summary Report delivered along
with associated appendices (technical reports organized in 3 ring binders) and will be presented.
Ten (10)copies of the final report and associated support material will be delivered to the City along
with the associated electronic files.
Project Schedule
A following schedule depicting the time to complete the tasks is presented below,as well as highlighted
areas to meet with the City on key meeting dates. Specific dates will be set during the kick-off meeting
process. PROS is confident of our ability to meet the deadline and will consider any special
requirements by the City of Grapevine in regards to scheduling.
Months 1 2 3 4 5 5
A.Supply Analysis
A. Kick-Off Meetings.�u
B. Parks and Recreation Facilities Historyand Assessment :
C. Recreation Program Assessment
B.Population/Demographic Analysis
A. Demographic &Trends Analysis
C.Standards/Classification Analysis
vj
A. Park Classifications and Facility Standards
B. Service Area Analysis/Equity Mapping N y
D_Demand Analysis
A. Focus Group Interviews � �:
B. Public Forums � 0" ��
C. Demand/ACCessibiiityAnalysis
A:, r
D. Prioritized Facili and Program Needs Assessment
ty g
E.Agency Action Plan
A. Capital Improvement Plan
B. Funding and Revenue Strategies ~'
C. operational and Maintenance Review
D. Develop Vision,Mission&Goals/Objectives
E. Implemenation Plan Development
F. Draft Report,City Briefings,and Final Plan Preparation and Production E
s e e
l
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consulfhg
g
Master Plan for
City of Grapevine Parks,Recreation&Open Space Services
Project Fees
A. Kick-Off Meeting $ 1,320
B. Parks and Recreation Facilities History and Assessment $ 3,180
C. Recreation Program Assessment $ 3,300
Expenses 1,200
Subtotal Dollars $ 9,000
>I3 #wrelglI kysi . .. .
A. Demographic &Trends Analysis $ 2,295
Expenses $ -
Subtotal Dollars $ 2,295
ii sfi*4 7777M
A. Park Classifications and Facility Standards $ 1,620
B. Service Area Analysis/Equity Mapping $ 2,700
Expenses $ 600
Subtotal Dollars $ 4,920
A. Focus Group Interviews $ 2,130
B. Public Forums $ 1,155
C. Demand/Accessibility Analysis $ 2,160
D. Prioritized Facility and Program Needs Assessment $ 2,160
Expenses $ 600
Subtotal Dollars $ 8,205
A. Capital Improvement Plan $ 2,490
B. Funding and Revenue Strategies $ 1,620
C. Operational and Maintenance Review $ 2,970
D. Develop Vision,Mission&Goals/Objectives $ 1,860
E. Implemenation Plan Development $ 1,860
F. Draft Report,City Briefings,and Final Plan Preparation and Production $ 3,870
Expenses $ 600
Subtotal Dollars $ 15,270
consulfUg