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Home My WebLink AboutItem 08 - Convention and Visitors Headquarters IT MEMO TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: BRUNO RUMBELOW, CITY MANAGER MEETING DATE: FEBRUARY 16, 2010 SUBJECT: CONVENTION &VISITORS BUREAU HEADQUARTERS AND MUSEUM COMPLEX RECOMMENDATION: The Convention & Visitors Bureau staff recommends that the City Council consider approving the Guaranteed Maximum Price along with the Alternate Summary Log as presented by Byrne Construction for the construction of the Convention & Visitors Bureau. Headquarters and Museum Complex in the amount not to exceed $9,739,636. FUNDING SOURCE: Funds are available from Bonds issued in December 2008 and May 2009 totaling $11,700,000. BACKGROUND: Byrne Construction Services was awarded the Construction Manager at Risk contract for the Convention & Visitors Bureau Headquarters and Museum Complex at the June 2, 2009 City Council Meeting. The approval was for pre-construction services and general conditions costs not to exceed $335,910 and the construction services fee not to exceed 2.95%. ArchiTexas; who had been awarded the design contract at the May 19, 2009 City Council meeting has developed the architectural drawings for the project. Through weekly meetings between ArchiTexas, Byrne, and CVB staff the plan has been designed, re-designed, and value-engineered to bring the guaranteed maximum price within the pre-determined amount. Byrne: Construction Services distributed bid packets through direct contact and web postings. A pre-bid meeting was held on January 13, 2010 with 52 sub contractors present. There were 94 Requests for Information (RFI) submitted to ArchiTexas for clarification. Bids were due on February 2, 2010. When bids were received on February 2, 200 submittals were received with each trade having no less than six submittals, and some trades having as many as 18 submittals. The consistency between the numbers submitted in these bids indicates that the selections made were very representative of today's market conditions. Attached is the breakdown per bid packet issued. February 11, 2010(8:37AM)