HomeMy WebLinkAbout2019-06-04 Regular MeetingCITY OF GRAPEVINE, TEXAS
REGULAR CITY COUNCIL MEETING AGENDA
TUESDAY, JUNE 4, 2019
GRAPEVINE CITY HALL, SECOND FLOOR
200 SOUTH MAIN STREET
GRAPEVINE, TEXAS
6:30 p.m. Dinner - City Council Conference Room
7:00 p.m. Call to Order of City Council Meeting - City Council Chambers
7:00 p.m. Executive Session - City Council Conference Room
7:30 p.m. Regular Meeting - City Council Chambers
CALL TO ORDER: 7:00 p.m. - City Council Chambers
EXECUTIVE SESSION:
1. City Council to recess to the City Council Conference Room to conduct a closed
session relative to:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine – Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code.
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, and the 185 acres)
pursuant to Section 551.072, Texas Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
City Council to reconvene in open session in the City Council Chambers and take
any necessary action relative to items discussed in Executive Session.
REGULAR MEETING: 7:30 p.m. - City Council Chambers
2. Invocation: Council Member Chris Coy
3. Posting of the Colors and Pledges of Allegiance: Boy Scout Troop 7
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CITIZEN COMMENTS
4. Any person who is not scheduled on the agenda may address the City Council
under Citizen Comments by completing a Citizen Appearance Request form with
the City Secretary. In accordance with the Texas Open Meetings Act, the City
Council is restricted in discussing or taking action during Citizen Comments.
PRESENTATIONS
5. Mayor Pro Tem and Grapevine Fire Department to present the Citizen Service
Award to Dr. Matt Taylor.
6. Mayor Pro Tem to recognize the Grapevine High School Lady Mustangs Golf
Team for winning the 5A State Championship.
7. Public Works Director to present department update.
NEW BUSINESS
8. Consider Ordinance No. 2019-030 authorizing the issuance of City of Grapevine,
Texas General Obligation Refunding and Improvement Bonds, Series 2019;
awarding the sale thereof; levying a tax payment thereof; authorizing the execution
and delivery of a paying agent/registrar agreement; approving the official
statement; and enacting provisions incident and relating to the subject and
purposes of this ordinance.
CONSENT AGENDA
Consent items are deemed to need little Council deliberation and will be acted upon as
one business item. Any member of the City Council or member of the audience may
request that an item be withdrawn from the consent agenda and placed before the City
Council for full discussion. Approval of the consent agenda authorizes the City Manager,
or his designee, to implement each item in accordance with Staff recommendations.
9. Consider an annual contract for workforce management cloud hosting with Kronos,
Inc. for the Fire Department. Fire Chief recommends approval.
10. Consider the purchase of personal protective equipment from North America Fire
Equipment Company, Inc. Fire Chief recommends approval.
11. Consider for the purchase of two generators from Cummins Southern Plains, LLC
for the Fire Department. Fire Chief and Public Works Director recommend
approval.
12. Consider the renewal of an annual contract for magazine print services with JG
Media. Parks and Recreation Director recommends approval.
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13. Consider the purchase of a directional drill from Vermeer of Texas. Public Works
Director recommends approval.
14. Consider an amendment to the contract for construction materials and engineering
services with Terracon Consultants, Inc. Public Works Director recommends
approval.
15. Consider the minutes of the May 21, 2019 Regular City Council meeting. City
Secretary recommends approval.
Pursuant to the Texas Open Meetings Act, Texas Government Code, Chapter 551.001
et seq, one or more of the above items may be considered in Executive Session closed
to the public. Any decision held on such matter will be taken or conducted in open session
following conclusion of the executive session.
ADJOURNMENT
In accordance with the Open Meetings Law, Texas Government Code, Chapter 551,
I hereby certify that the above agenda was posted on the official bulletin boards at
Grapevine City Hall, 200 South Main Street and on the City’s website on May 31, 2019
by 5:00 p.m.
____________________
Tara Brooks
City Secretary
If you plan to attend this public meeting and you have a disability that requires special
arrangements at the meeting, please contact the City Secretary’s Office at 817.410.3182
at least 24 hours in advance of the meeting. Reasonable accommodations will be made
to assist your needs.
STATE OF TEXAS
COUNTY OF TARRANT
CITY OF GRAPEVINE
The City Council of the City of Grapevine, Texas met in Regular Session on this the 4th
day of June, 2019 in the City Council Chambers, Second Floor, 200 South Main Street,
with the following members present:
Darlene Freed Mayor Pro Tem
Sharron Rogers Council Member
� Chris Coy Council Member
Duff O'Dell Council Member
Paul Slechta Council Member
Leon Leal Council Member
constituting a quorum, with Mayor William D. Tate being absent and with the following
members of the City Staff:
Bruno Rumbelow City Manager
Jennifer Hibbs Assistant City Manager
John F. Boyle, Jr. City Attorney
Tara Brooks City Secretary
Call to Order
Mayor Pro Tem Freed called the meeting to order at 7:01 p.m.
Item 1. Executive Session
Mayor Pro Tem Freed announced the City Council would recess to the City Council
Conference Room to conduct a closed session regarding:
A. Consultation with and legal advice from the City Attorney regarding pending
litigation (Muns, et al. v. Grapevine — Cause No. 348-303736-18), pursuant
to Section 551.071, Texas Government Code. �
B. Real property relative to deliberation to the purchase, exchange, lease, sale
or value of real property (City property, Public Works, the 185 acres and
Lonesome Dove Exchange) pursuant to Section 551.072, Texas
Government Code.
C. Conference with City Manager and Staff to discuss and deliberate
commercial and financial information received from business prospects the
City seeks to have locate, stay, or expand in the City; deliberate the offer of
a financial or other incentive; with which businesses the City is conducting
economic development negotiations pursuant to Section 551.087, Texas
Government Code.
The City Council recessed to the City Cauncil Conference Room and began the closed
session at 7.05 p.m. The closed session ended at 7:22 p.m.
Upon reconvening in apen session in the Council Chambers, Mayar Pro Tem Freed asked
if there was any action necessary relative to Sections 551.071, 551.072 ar 551.087. City
Manager Bruno Rumbelavu stated there was no action necessary.
NOTE: City �ouncil continued with the Regular portion of the Agenda in open session in
the City Council Chambers.
Mayor Pra Tem Freed called the regular meeting to order at 7:30 p.m.
REGULAR MEETING
Item 2. Invocation
Council Member Chris Cay delivered the invocation.
Item 3. Postina the Colors and the Pledqes of Alle iq ance
Scout Troap from Lakeview District posted the Colors and lead the Pledges of Allegiance.
Item 4. Citizen Comments
� There was no one wishing to speak during citizens comments.
. PRESENTATIONS
Item 5. Mavor Pro Tem and Grapevine Fire Department to present the Citizen Services
award to Dr. Matt Taylar.
Mayor Pro Tem Freed recognized Dr. Matt Taylor with the Citizen Serviees award for his
use af CPR to help save a patron at Grapevine CrassFit Box an March 15, 2019.
Dr. Taylor fihanked the City and discussed how he learned his CPR skills while working
for the Parks and Recreation DeparEment when he was in high schoo( and college.
Fire Chief Darrell Brawn asked everyone ta learn CPR and downlaad the Pulse Point app
to help their fellow citizens.
Item 6. Mavor Pro Tem to recognize the Grapevine High School Lady Mustangs Golf
Team far winning the 5A State Championship.
Mayar Pro Tem Freed recognized the Grapevine High School Lady Mustangs Golf Team
members Anny Tanner, Anna Takahashi, Gabi Tomanka, Jillian Corey, and Audrey
Jacksan; Coach Bryan Humphreys and Assistant Coaches Brandon Thomas and Michael
Seibert for winning their third cansecutive 5A State Championship title. _ �
City Cauncil Jur�e 4, 2019 Page 2
Coach Humphreys stated how proud he was of his team and thanked the City for their
support.
Item 7. Public Works Director to present department update.
Public Works Director Bryan Beck described the work of the Administration and
Engineering division. Assistant Public Works Director of Operations Keith Miertschin
described the work of the Public Works Operations Divisions and introduced the
respective managers for each division: Fleet Services Division, Pat Hughes; Facilities
Division, Chad Hester; Traffic Division, Francis Bishop; Streets and Drainage Division,
Kirk Howard; Utilities Division, Jimmy Didehbani; and Environmental Services Division,
Dewey Stoffels.
NEW BUSINESS
Item 8. Consider Ordinance No. 2019-030 authorizinq the issuance of Citv of Grapevine,
Texas General Obligation Refundinq and Improvement Bonds, Series 2019; awarding the
sale thereof� levying a tax payment thereof; authorizinq the execution and deliverv of a
paying aqent/registrar aqreement� approvinq the official statement� and enactinq
provisions incident and relatinq to the subject and purposes of this ordinance.
Chief Financial Officer Greg Jordan announced the City received an upgrade to its
Moody's rating to Aa1. The issuance and sale of the General Obligation Improvement
Bonds in the amount of $24,700,000 includes the projects approved by the voters on
November 7, 2017, which included the Animal Shelter Facility project, Fire Station No. 2
and new Fire Station No. 3 projects; and the Grapevine Municipal Golf Course project.
Additionally, this action will authorize the refunding of Series 2009 and 2009 A Certificates
of Obligation for estimated savings of$676,000.
Motion was made to approve Ordinance No. 2019-30 authorizing the issuance of City of
Grapevine, Texas General Obligation Refunding and Improvement Bonds, Series 2019;
awarding the sale thereof; levying a tax payment thereof; authorizing the execution and
delivery of a paying agent/registrar agreement; approving the official statement; and
enacting provisions incident and relating to the subject and purposes of this ordinance.
Motion: Coy
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
ORDINANCE NO. 2019-030
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $28,860,000
CITY OF GRAPEVINE, TEXAS, GENERAL OBLIGATION REFUNDING
AND IMPROVEMENT BONDS, SERIES 2019; AWARDING THE SALE
THEREOF; LEVYING A TAX IN PAYMENT THEREOF; AUTHORIZING
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THE EXECUTION AND DELIVERY OF A PAYING AGENT/REGISTRAR
AGREEMENT; APPROVING THE OFFICIA� STATEMENT; AND
ENACTING PROVISIONS INCIDENT AND RELATING TO THE SUBJECT
AND PURP{JSES OF THIS ORDINANCE
Gonsent Agenda
Consent items are deemed to rteed little Council deliberation and were acted upon as ane
business item. Any member af the City Council or member af the audience may request
that an item be uvithdrawn from the consent agenda and placec! befare the City Council
for full discussion. Council Member Rogers requested item 14 be removed fram th�
cansent agenda. Item 14 was considered after the remaining cansent items.
Approval of the cansent agenda authorizes the City Manager, ar his designee, to
implement each item in accordance with Staff recommendatians.
Item 9. Consider an annual contract for workforce mana,gement claud hostin with
Kronos, Inc. for the Fire Department.
Fire Chief Brouvn recommended appraval of the annual cantract for workforce
management cloud hosting far the Fire Department's automated payroll software in an
amount not to exceed $'16,39�i.
Mation was made#o approve #he consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 10. Consider the purchase of personal protective equipment from North America
Fire Equipment Company, Inc.
Fire Chief Brown recommended approval of the fire persanal protective equipment for an
amount not to exceed $214,450.
Motian was made to apprave the cansent agenda as presented.
Motian: C}'Dell
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'DeH, and Slechta
Nays: None
Approved: �-0
Item 11. Consider for the purchase o##wo qenerators fram Cumrnins Southern Plains,
LLC far the Fire Department.
City Council June 4, 2099 Page 4
Fire Chief Brown and Public Works Director Beck recommend approval of the purchase
of two generators and finro auto transfer switches for Fire Stations 1 and 4 for a total
amount not to exceed $96,620.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Freed, Rogers�, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 12 Consider the renewal of an annual contract for maQazine print services with JG
Media.
Parks and Recreation Director Kevin Mitchell recommended approval of the renewal for
the annual contract for magazine print services to include the design, layout, production
and distribution of the Parks and Recreation Department's activity magazine for an annual
amount not to exceed $113,280.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 13. Consider the purchase of a directional drill from Vermeer of Texas.
Public Works Director Beck recommended approval of a directional drill for a total amount
not to exceed $140,026 to be used to support the joint Fiber Project between the City and
GCISD.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
Item 15 Consider the minutes of the Mav 21 2019 Reqular Citv Council meetinq.
City Secretary Tara Brooks recommended approval of the minutes as provided.
Motion was made to approve the consent agenda as presented.
Motion: O'Dell
Second: Slechta
City Council June 4, 2019 Page 5
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None
Approved`. 6-0
Item 14. Consider an amendment ta the contract for construction materials and
engineerina services with Terracon Consultan#s, Inc.
Public Vilorks Directar Beck answered q�estions from 'Council and explained the
additional $250,000 will cover engineering services for projects ta include road projects
far Boyd Drive, Nolen Drive, the Nash and Berry intersection and Shadybrook Drive;
utilities projects; the bond program to include Fire Stations 1, 2, 3 and 4, the Animal
Shelter and the Go1f Course; the gun range environmen#al assessment; the Palace
Theater; and parks projects to include the saftball facility, green ribbon projects, Bessie
Mitche[[ Nouse and the dog park.
Nlotion was made to approve the amendment to the contract for constructian materials
and engineering services.
Motion: Rogers
Second: Slechta
Ayes: Freed, Rogers, �ease, Coy, O'Dell, and Slechta
Nays: None
Approved: 6-0
AD.lOURNMENT
Motian was made to adjaurn #he meeting at 8:23 p.m.
Motion: O'Dell
Second: Slechta
Ayes: Freed, Rogers, Lease, Coy, O'Dell, and Slechta
Nays: None.
Approved: 6-0
Passed and approved by the City Council of the City of vine, Texas on this the 18th
day af June, 2019.
APP
Darlene eed
o� ����'��� Mayor o Tem
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ATTEST: �; _ ;� . `�.�
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Tara Brooks ;4`�,;� ��.�i_��'
City Secretary .•A � �; �
City Council June 4, 2019 Page 6